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Administrative Associate Jobs in Rochester, NY (NOW HIRING)

Rochester Regional Health

Access Associate

Batavia, NY · On-site

$17.85 - $20/hr

Administrative SCHEDULE: Monday through Friday, 8:00 AM to 5:00 PM KEY RESPONSIBILITIES * Customer Service. Manage incoming calls while providing necessary information; greeting patients providing ...

Rochester Regional Health

Access Associate

Rochester, NY · On-site

$17.85 - $20/hr

Administrative SCHEDULE: Monday through Friday, 8:00 AM to 5:00 PM KEY RESPONSIBILITIES * Customer Service. Manage incoming calls while providing necessary information; greeting patients providing ...

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All JobsAdministrative Associate JobsAdministrative Associate Jobs in Rochester, NY

Administrative Associate information

See Rochester, NY salary details

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$30

How much do administrative associate jobs pay per hour?

As of Jul 20, 2026, the average hourly pay for administrative associate in Rochester, NY is $20.02, according to ZipRecruiter salary data. Most workers in this role earn between $16.59 and $20.62 per hour, depending on experience, location, and employer.

What are Administrative Associates?

Administrative Associates are professionals who provide essential support to organizations by handling various administrative and clerical tasks. Their responsibilities often include scheduling meetings, managing correspondence, organizing files, and assisting with office operations. They play a key role in ensuring the smooth day-to-day functioning of an office or department. Administrative Associates may also support specific projects and help coordinate communication between staff and management.

What are the key skills and qualifications needed to thrive as an Administrative Associate, and why are they important?

To thrive as an Administrative Associate, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and document management systems is typically required. Excellent communication, problem-solving abilities, and adaptability make someone stand out in this position. These skills ensure smooth office operations, effective team support, and the ability to handle multiple tasks efficiently.

What is the difference between Administrative Associate vs Administrative Assistant?

AspectAdministrative AssociateAdministrative Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeHigh school diploma or equivalent
Work EnvironmentOffice settings across various industries, often supporting teams or departmentsOffice settings, providing clerical support to individuals or teams
Employer & Industry UsageCommon in healthcare, education, government, and corporate sectorsWidely used across industries for general administrative support
Common Search & Comparison IntentYesYes

The main difference between an Administrative Associate and an Administrative Assistant lies in their roles and responsibilities. Administrative Associates often handle more complex tasks, support specific departments, and may require additional certifications or experience. Administrative Assistants typically focus on clerical duties like scheduling, filing, and correspondence. Both roles are essential for smooth office operations and are frequently compared by job seekers and employers alike.

What is the role of an administrative associate?

An administrative associate provides clerical and organizational support within an office or organization, handling tasks such as scheduling, correspondence, data entry, and document management. They often use office software like Microsoft Office and require strong communication and organizational skills to ensure smooth operations.

What is the highest paying administrative assistant job?

The highest paying administrative assistant roles are often executive assistants or administrative managers, especially in industries like finance, law, or technology. These positions typically require advanced skills, experience, and sometimes certifications, and can offer salaries exceeding $70,000 annually depending on the location and organization.

Is being an EA a stressful job?

As an Administrative Associate, the role can involve managing multiple tasks, deadlines, and communication, which may lead to periods of stress. However, workload and stress levels vary depending on the organization, workload, and individual skills in time management and organization.

What are some common challenges Administrative Associates face when managing competing priorities?

Administrative Associates often juggle multiple tasks such as scheduling meetings, managing correspondence, and supporting team projects. One common challenge is balancing urgent requests from different departments or leaders, which requires strong organizational and communication skills. Successful Administrative Associates prioritize tasks by urgency and importance, use digital tools to stay organized, and proactively communicate with stakeholders to set realistic expectations. This approach helps ensure deadlines are met without sacrificing quality or attention to detail.

How much do admin assistants get paid per hour?

Administrative associates typically earn between $15 and $25 per hour, depending on experience, location, and the complexity of tasks. Entry-level positions may start lower, while experienced assistants with specialized skills or certifications can earn higher wages.

What are the top 3 skills of an administrative assistant?

The top three skills for an administrative assistant are strong organizational and time management abilities, effective communication skills, and proficiency with office software such as Microsoft Office or Google Workspace. These skills enable them to handle scheduling, correspondence, and document management efficiently in a busy office environment.

What jobs make 3000 a month without a degree?

An Administrative Associate typically earns less than $3,000 per month, but roles such as sales representatives, customer service managers, or skilled trades like electricians and HVAC technicians can earn around or above this amount without a college degree. These jobs often require on-the-job training, certifications, or technical skills, and may involve working in office, retail, or trade environments.
What are the most commonly searched types of Administrative jobs in Rochester, NY? The most popular types of Administrative jobs in Rochester, NY are:
What cities near Rochester, NY are hiring for Administrative Associate jobs? Cities near Rochester, NY with the most Administrative Associate job openings:
Administrative Associate jobs near you
Administrative Assistant/ Community Services

Administrative Assistant/ Community Services

Lifetime Assistance, Inc.

Rochester, NY • On-site

$18 - $20/hr

Full-time

Medical, PTO

Posted 21 days ago

Job description

Lifetime Assistance - Admin I - Community Services
Make an Impact. Create Joy. Shape the Future.
At Lifetime Assistance, our mission is to foster independence, dignity, and respect for individuals with intellectual and developmental disabilities. Working with us goes beyond just a job-it's a chance to transform lives, including your own.
Position Overview:
Job Title: Administrative Assistant/ Community Services
Location: Rochester, NY, 14624
Department: Community Services
Reports To: Admin III - Community Services
Employment Type: Full-time, Non-Exempt, Days
Wage Range: $18.00-$20.00/hour
Why You Should Work for Lifetime Assistance?
  • No-Premium Health Insurance: Access comprehensive healthcare without added cost.
  • Education Support: Tuition assistance, scholarships - 50% off tuition for two courses per semester plus up to $3,000 scholarship per semester - plus micro-credential stipends up to $750 and SUNY partnerships.
  • Paid Training & Coaching: Receive hands-on onboarding with a Success Coach, immersive learning, e-learning, and ongoing paid training.
  • Career Growth: Clear pathways to advancement, leadership training, and coaching support.
  • Work-Life Harmony: Generous paid time off and supportive scheduling.
  • Join a Caring Culture: Be part of a compassionate, mission-driven team that values every person - both those we support and our employees alike.

Your Core Responsibilities:
Administrative Support
  • Provide administrative and clerical support to Community Services leadership and staff.
  • Prepare reports, correspondence, schedules, meeting agendas, and departmental documents.
  • Assist with tracking staff training and maintaining department records.

Documentation & Records
  • Maintain accurate electronic and paper records.
  • Distribute service plans and program documentation.
  • Ensure documentation is organized and maintained according to agency standards.

Office Operations
  • Answer telephones and greet visitors professionally.
  • Coordinate office supplies, purchase orders, invoices, and deliveries.
  • Assist with meeting coordination and office organization.

Communication & Customer Service
  • Serve as a professional point of contact for staff, families, providers, and visitors.
  • Support communication between departments and community partners.
  • Promote excellent customer service and maintain confidentiality.

What You Bring:
  • Minimum two (2) years of administrative or secretarial experience.
  • Associate degree preferred.
  • Proficiency with Microsoft Office Suite.
  • Strong organizational, communication, and customer service skills.
  • Ability to multitask while maintaining accuracy and confidentiality.
  • Professional demeanor and excellent interpersonal skills.
  • Ability to occasionally lift up to 35 pounds.
  • Must meet Lifetime Assistance's Vehicle Operator requirements

Our Mission & Culture:
  • Mission-Driven Work: Empowering individuals to live with independence and purpose-here, your work truly matters.
  • Inclusive & Supportive: A workplace built on respect, dignity, and a shared vision of inclusion.
  • Community Impact: Join efforts that reflect Lifetime Assistance's dedication to community partnerships and enhanced quality of life for all.

Are You Ready to Begin?
If you're a compassionate leader ready to take the next step in your human services career, apply today and join us in building lives of independence-one person at a time.
Equal Opportunity Employer
Lifetime Assistance is proud to be an Equal Employment Opportunity employer. We celebrate diversity and are committed to inclusive hiring practices without regard to race, religion, gender, age, disability, or other protected characteristics.
"I am part of something bigger... Being a Lifetime Assistance employee means everything to me."
- Kimberly C, Family Coordinator of Community Services, celebrating her 30th year with us
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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