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Administrative Associate Jobs in Rochester, NY (NOW HIRING)

Livingston County

Administrative Secretary

Geneseo, NY · On-site

$32.03/hr

An Administrative Secretary does related work as assigned. Examples of Duties May act as personal ... Qualification Option # 1 2 Training/Education Possession of an Associate's[1],[2] degree in ...

Insero & Co. CPAs

Administrative Assistant

Rochester, NY · On-site

$20 - $24/hr

Administrative Assistant Rochester, NY We are seeking a dependable and organized Administrative ... Experience in a financial service company is a plus. • An Associate's degree or greater is ...

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Administrative Associate information

See Rochester, NY salary details

$13

$20

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How much do administrative associate jobs pay per hour?

As of Sep 12, 2026, the average hourly pay for administrative associate in Rochester, NY is $20.02, according to ZipRecruiter salary data. Most workers in this role earn between $16.59 and $20.62 per hour, depending on experience, location, and employer.

What is an administrative associate?

Administrative Associates are professionals who provide essential support to organizations by handling various administrative and clerical tasks. Their responsibilities often include scheduling meetings, managing correspondence, organizing files, and assisting with office operations. They play a key role in ensuring the smooth day-to-day functioning of an office or department. Administrative Associates may also support specific projects and help coordinate communication between staff and management.

What are the key skills and qualifications needed to thrive as an administrative associate, and why are they important?

To thrive as an Administrative Associate, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and document management systems is typically required. Excellent communication, problem-solving abilities, and adaptability make someone stand out in this position. These skills ensure smooth office operations, effective team support, and the ability to handle multiple tasks efficiently.

What are some common challenges administrative associates face when managing competing priorities?

Administrative Associates often juggle multiple tasks such as scheduling meetings, managing correspondence, and supporting team projects. One common challenge is balancing urgent requests from different departments or leaders, which requires strong organizational and communication skills. Successful Administrative Associates prioritize tasks by urgency and importance, use digital tools to stay organized, and proactively communicate with stakeholders to set realistic expectations. This approach helps ensure deadlines are met without sacrificing quality or attention to detail.

What is the difference between Administrative Associate vs Administrative Assistant?

AspectAdministrative AssociateAdministrative Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeHigh school diploma or equivalent
Work EnvironmentOffice settings across various industries, often supporting teams or departmentsOffice settings, providing clerical support to individuals or teams
Employer & Industry UsageCommon in healthcare, education, government, and corporate sectorsWidely used across industries for general administrative support
Common Search & Comparison IntentYesYes

The main difference between an Administrative Associate and an Administrative Assistant lies in their roles and responsibilities. Administrative Associates often handle more complex tasks, support specific departments, and may require additional certifications or experience. Administrative Assistants typically focus on clerical duties like scheduling, filing, and correspondence. Both roles are essential for smooth office operations and are frequently compared by job seekers and employers alike.

What are the most commonly searched types of Administrative jobs in Rochester, NY?

The most popular types of Administrative jobs in Rochester, NY are:

What cities near Rochester, NY are hiring for Administrative Associate jobs?

Cities near Rochester, NY with the most Administrative Associate job openings:

Administrative Associate jobs near you
Infographic showing various Administrative Associate job openings in Rochester, NY as of August 2026, with employment types broken down into 1% As Needed, 65% Full Time, 29% Part Time, 1% Temporary, and 4% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $41,652 per year, or $20 per hour.

Administrative Assistant - Monroe

Penfield, NY

The Children's Home
1 - 10 employees
Learn more about The Children's Homeexternal

$20 - $22/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 7 days ago

Job description

Serving with Compassion, Creativity, and Consistency.

$20-22 an hour
Work Location: On-site, in person

Position Summary: The Administrative Assistant acts as clerical support by providing quality assistance to supervisors and co-workers on a daily basis. They ensure high standards of excellence in written and oral communication being generated, while maintaining an organized and efficient office environment. They ensure timely distribution of materials to community agencies, CHOWC affiliates, and appropriate staff on a regular basis.

Responsibilities:
  • Provide support to all programs daily through a variety of administrative tasks and reporting processes.
  • Ensure timely, accurate recording of case specific materials, foster parent files, census data, monthly and annual reports.
  • Ensure reports and vouchers are completed accurately and timely for appropriate billing and revenue purposes.
  • Cross train with other members of the department to be able to provide backup assistance in times of high demand, vacancies in positions, and reassignment of duties.
  • Ensure proficiency in office technology and systems, updating skills as needed. Be able to produce professional grade documents, worksheets, and databases as related to the position.
  • Provide organization, attention to detail and follow-through on assignments and projects. Professionally handle changing responsibilities and demands; perform consistently under pressure and in emergencies. Before making decisions and judgments based on evidence at hand, conferring with the supervisor as appropriate.
  • Understand that Confidentiality is a priority for the position and information is shared only on a need-to-know basis.
Requirements

Education:

  • High School Diploma / GED required
  • Associates degree preferred

Experience:

  • Strong computer skills required
  • Some experience in an office and administrative capacity preferred
  • Excellent verbal and written communication, problem solving, record keeping and organizational skills required. Strong working knowledge of computers and other standard office equipment required
  • Able to assume responsibilities without supervision, exercise initiative, maintain strict confidentiality and portray a professional image required
Benefits
Benefits available to all staff:
  • Student Loan and Tuition Reimbursement
  • Employee Assistance Program
  • Employee Discounts at the Southern Tier Community Center
  • Opportunities for Professional Development
Full Time Benefits:
  • Agency-Paid CEUs, License Prep Course, and License Exam
  • 403(b) with 6% employer contribution
  • PTO plus 9 paid holidays
  • Childcare Reimbursement
  • Health, Dental, and Vision Insurance (with HSA/FSA Accounts)
  • Life Insurance

EEO Statement: Children's Home is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We provide equal employment opportunities to all individuals regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other legally protected characteristics.


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