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Administrative Associate Jobs in Rochester, NY (NOW HIRING)

Rochester Regional Health

Access Associate

Batavia, NY · On-site

$17.85 - $20/hr

Administrative SCHEDULE: Monday through Friday, 8:00 AM to 5:00 PM KEY RESPONSIBILITIES * Customer Service. Manage incoming calls while providing necessary information; greeting patients providing ...

Rochester Regional Health

Access Associate

Rochester, NY · On-site

$17.85 - $20/hr

Administrative SCHEDULE: Monday through Friday, 8:00 AM to 5:00 PM KEY RESPONSIBILITIES * Customer Service. Manage incoming calls while providing necessary information; greeting patients providing ...

Rochester Regional Health

Access Associate

Spencerport, NY · On-site

$17.85 - $20/hr

Administrative SCHEDULE: Monday through Friday, 8:00 AM to 5:00 PM KEY RESPONSIBILITIES * Customer Service. Manage incoming calls while providing necessary information; greeting patients providing ...

Rochester Regional Health

Access Associate

Batavia, NY · On-site

$17.85 - $20/hr

Administrative SCHEDULE: Monday through Friday, 8:00 AM to 5:00 PM KEY RESPONSIBILITIES * Customer Service. Manage incoming calls while providing necessary information; greeting patients providing ...

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All JobsAdministrative Associate JobsAdministrative Associate Jobs in Rochester, NY

Administrative Associate information

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How much do administrative associate jobs pay per hour?

As of Jul 20, 2026, the average hourly pay for administrative associate in Rochester, NY is $20.02, according to ZipRecruiter salary data. Most workers in this role earn between $16.59 and $20.62 per hour, depending on experience, location, and employer.

What are Administrative Associates?

Administrative Associates are professionals who provide essential support to organizations by handling various administrative and clerical tasks. Their responsibilities often include scheduling meetings, managing correspondence, organizing files, and assisting with office operations. They play a key role in ensuring the smooth day-to-day functioning of an office or department. Administrative Associates may also support specific projects and help coordinate communication between staff and management.

What are the key skills and qualifications needed to thrive as an Administrative Associate, and why are they important?

To thrive as an Administrative Associate, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and document management systems is typically required. Excellent communication, problem-solving abilities, and adaptability make someone stand out in this position. These skills ensure smooth office operations, effective team support, and the ability to handle multiple tasks efficiently.

What is the difference between Administrative Associate vs Administrative Assistant?

AspectAdministrative AssociateAdministrative Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeHigh school diploma or equivalent
Work EnvironmentOffice settings across various industries, often supporting teams or departmentsOffice settings, providing clerical support to individuals or teams
Employer & Industry UsageCommon in healthcare, education, government, and corporate sectorsWidely used across industries for general administrative support
Common Search & Comparison IntentYesYes

The main difference between an Administrative Associate and an Administrative Assistant lies in their roles and responsibilities. Administrative Associates often handle more complex tasks, support specific departments, and may require additional certifications or experience. Administrative Assistants typically focus on clerical duties like scheduling, filing, and correspondence. Both roles are essential for smooth office operations and are frequently compared by job seekers and employers alike.

What is the role of an administrative associate?

An administrative associate provides clerical and organizational support within an office or organization, handling tasks such as scheduling, correspondence, data entry, and document management. They often use office software like Microsoft Office and require strong communication and organizational skills to ensure smooth operations.

What is the highest paying administrative assistant job?

The highest paying administrative assistant roles are often executive assistants or administrative managers, especially in industries like finance, law, or technology. These positions typically require advanced skills, experience, and sometimes certifications, and can offer salaries exceeding $70,000 annually depending on the location and organization.

Is being an EA a stressful job?

As an Administrative Associate, the role can involve managing multiple tasks, deadlines, and communication, which may lead to periods of stress. However, workload and stress levels vary depending on the organization, workload, and individual skills in time management and organization.

What are some common challenges Administrative Associates face when managing competing priorities?

Administrative Associates often juggle multiple tasks such as scheduling meetings, managing correspondence, and supporting team projects. One common challenge is balancing urgent requests from different departments or leaders, which requires strong organizational and communication skills. Successful Administrative Associates prioritize tasks by urgency and importance, use digital tools to stay organized, and proactively communicate with stakeholders to set realistic expectations. This approach helps ensure deadlines are met without sacrificing quality or attention to detail.

How much do admin assistants get paid per hour?

Administrative associates typically earn between $15 and $25 per hour, depending on experience, location, and the complexity of tasks. Entry-level positions may start lower, while experienced assistants with specialized skills or certifications can earn higher wages.

What are the top 3 skills of an administrative assistant?

The top three skills for an administrative assistant are strong organizational and time management abilities, effective communication skills, and proficiency with office software such as Microsoft Office or Google Workspace. These skills enable them to handle scheduling, correspondence, and document management efficiently in a busy office environment.

What jobs make 3000 a month without a degree?

An Administrative Associate typically earns less than $3,000 per month, but roles such as sales representatives, customer service managers, or skilled trades like electricians and HVAC technicians can earn around or above this amount without a college degree. These jobs often require on-the-job training, certifications, or technical skills, and may involve working in office, retail, or trade environments.
What are the most commonly searched types of Administrative jobs in Rochester, NY? The most popular types of Administrative jobs in Rochester, NY are:
What cities near Rochester, NY are hiring for Administrative Associate jobs? Cities near Rochester, NY with the most Administrative Associate job openings:
Administrative Associate jobs near you
Administrative Assistant

Administrative Assistant

Person Centered Services

Rochester, NY • On-site

$18/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 24 days ago

Person Centered Services (New York) rating

8.1

Company rating: 8.1 out of 10

Based on 11 frontline employees who took The Breakroom Quiz

Job description

Why Work For Person Centered Services?
When you join the Person Centered Services team, you can make a difference in the lives of people with intellectual and developmental disabilities, while also reaching your own career goals.
Benefits for full-time positions include:
  • 20 Days of paid time off (PTO) in your first year! Increasing to 25 Days in your second year!
  • 13 Paid Holidays
  • Comprehensive health insurance plans for you to choose what best fits your needs (Medical, Dental & Vision)
  • 401(k) - the Company matches 50% of the first 6% up to a maximum of 3%
  • Company paid benefits: basic life insurance, long-term disability, and a Lifestyle Spending Account with a benefit of up to $500 set aside for employees to spend on wellness eligible expenses!
  • Employee Discount and Wellness Programs - Currently providing 3 paid hours per week for exercise, volunteering or personal wellness!
  • Professional development opportunities including mentorship program options and ongoing coaching

New Employee Orientation (NEO)
  • All new team members participate in NEO offered Monday - Friday both onsite and online.
  • Day one includes in-person training at our West Seneca, NY office, where new team members are introduced to our culture, values, and the foundation of Care Coordination.

JOB SUMMARY
The Administrative Assistant for Care Coordination is responsible for providing clerical and administrative support for the Care Coordination department.
ESSENTIAL FUNCTIONS
  • Completes program-related typing, copying, and other clerical tasks to include letters, correspondence, memos, records, and reports.
  • Answers and tracks incoming intake calls and responds to inquiries and escalating to others as necessary.
  • Sorts and files correspondence, program records, case notes, etc.
  • Completes confidential typing and data entry as requested.
  • Establishes and maintains department databases.
  • Creates and maintains all department forms
  • Creates and maintains department spreadsheets/trackers/reports.
  • Attends department meetings, as needed, to take notes.
  • Assists in scheduling meetings, booking rooms, maintaining shared drives/calendars, tracks info (billing, caseloads etc.), mail/postage.
  • Assists Intake Specialist with completion/submission of applications/referrals for services and benefits/entitlements.
  • Uploads and submits documents to statewide databases/authorization systems.
  • Keeps intake dashboard updated and accurate.
  • Monitors and reviews enrollments prior to the transition to Care Coordination.
  • Utilizes statewide databases to verify eligibility, status, and demographic information.
  • Documents and constructs reports in the Electronic Medical Health system.
  • Other duties as necessary or assigned.

OTHER DUTIES
  • Commits to a respectful, just, and supportive environment for individuals and team members aligning with the organization's commitment to inclusion and belonging.
  • As a leader, sets and promotes a culture focused on inclusion and belonging in all business practices. This includes actively seeking, hiring, and developing talented candidates and appropriately and fairly addressing issues related to inclusion in all interactions with team members.

KNOWLEDGE, SKILLS & ABILITIES
  • Ability to find and use available resources to solve problems while being self-directed. Knowledge of Microsoft Word and Excel Strong oral and written communication skills.
  • Strong organizational skills
  • Ability to keep sensitive and privileged information confidential
  • Demonstrates cultural competence
  • Proactively approaches professional responsibilities
  • Ability to complete work in a timely manner

EDUCATION & EXPERIENCE
  • High School Diploma/GED required.
  • Associates Degree, preferred.
  • Familiarity with I/DD provider agencies, OPWDD, or Health Homes, preferred.
  • Office Experience preferred
  • Experience creating and utilizing tracking systems in Excel preferred.
  • Must have access to reliable transportation and be willing to travel regularly within the

service area
Click Here to View Full Job Description
Person Centered Services has a commitment to equal employment opportunity for all staff and applicants for employment. Employment decisions including, but not limited to, those such as staff selection, performance evaluation, administration of benefits, working conditions, staff programs, transfers, position changes, training, disciplinary action, compensation, and separations are made without regard to race, color, religion (including religious dress and grooming), creed, national origin, nationality, citizenship status, domestic partnership status, ancestry, gender, affectional or sexual orientation, gender identity or expression, marital status, civil union status, family status, age, mental or physical disability (including AIDS or HIV-related status), atypical hereditary cellular or blood trait of an individual, genetic information or refusal to submit to a genetic test or make available the results of a genetic test, military status, veteran status, or any other characteristic protected by applicable federal, state, or local laws.

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