Administrative Associate Jobs in Rochester, NY (NOW HIRING)

The Greece Central School District believes that all students benefit from a culture where diversity, inclusion, and equity with excellence are valued. Greece Central School District welcomes stakeholders who can collaborate with other staff to ensure that our policies, regulations, practices, programs and services promote equity, inclusion, and diversity.
Salary: $60,000 Minimum
Bargaining Unit (click here for contracts): GESS - Exempt
Report Times: 8:00 am - 4:30 pm
Daily Hours: 8.5 (7.5 Paid)
Work Year: 52 Weeks
Supervisor: Asst Superintendent of Finance
Civil Service Title: Secretary I (Competitive) 
Minimum Requirements: 
Graduation from high school or possession of an equivalency diploma, plus EITHER:

(A) Graduation with an Associate's degree, plus one (1) year paid full-time or its part-time equivalent office clerical or secretarial experience*; OR,
(B) Successful completion of at least thirty (30) college semester credit hours, plus two (2) years paid full-time or its part-time equivalent experience as defined in (A) above; OR,
(C) Three (3) years paid full-time or its part-time equivalent experience as defined in (A) above; OR,
(D) An equivalent combination of education and experience as defined by the limits of (A), (B), and (C) above.

*Experience as a Teller, Cashier, or Sales Clerk will not be considered appropriate experience for the purposes of these minimum qualifications.

NOTE: Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education. If your degree was awarded by an educational institution
outside the United States and its territories, you must provide independent verification of equivalency. A list of acceptable companies who provide this service can be found on the Internet at http://www.cs.ny.gov/jobseeker/degrees.cfm. You must pay the required evaluation fee.

SPECIAL REQUIREMENT: If you are appointed, you will be required to possess a valid license to operate a vehicle in NYS, or otherwise demonstrate your ability to meet the transportation needs of the position.
 

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). HELPS Program titles may be filled via a non-competitive appointment. This means that you do not need to take an exam to qualify, but you do need to meet the minimum qualifications of the title.
At a future date (within one year of permanent appointment), employees hired under NY HELPS are expected to have their permanent non-competitive employment status converted to permanent competitive status. You will not have to take an exam to gain permanent competitive status.

Desired Qualifications: 
Working level knowledge typing and keyboarding; personal computer usage and techniques relevant software applications; 
Financial and Administrative policies procedure and practices in a public school district; and the grammar, punctuation and spelling of the English language;
Five years performing clerical/secretarial duties including at least two years in a public school district;
Attention to detail; ability to deal with people at all organizational levels; and good administrative, typing, interpersonal, organizational, planning and oral and written communication skills;
Office environment. Extra hours are required;
Excellent organization skills ability to prioritize and complete tasks within established timelines;
Excellent knowledge of standard office procedures, practices, and methods;
Excellent oral and written communication skills;
Excellent knowledge of English composition, grammar, and spelling ability to prepare written correspondence;
Excellent knowledge of the format, terminology, and vocabulary used in school correspondence;
Ability to keyboard rapidly and accurately; 
Ability to independently perform complex secretarial and routine administrative
assignments; Ability to understand, interpret, and carry out complex oral and written directions; 
Ability to make decisions in an expedient manner; Ability to deal effectively with internal and external communities excellent interpersonal and human relations skills; 
Ability to keep accurate records and maintain attention to detail;
Excellent judgment in handling confidential material and ability to maintain confidences;
Excellent knowledge of and ability to effectively use the Microsoft Office Suite of software (e.g., Word, Access, Excel, PowerPoint, Google Workspace and Shared Drives);
Working knowledge of Infinite Campus and AppXtender;
Ability to navigate the Internet;
Willingness to participate in required and voluntary professional development;
Two years in the Greece Central School District;
Familiarity with Wincap Financial System.
Position Summary/Responsibilities: 
Coordinator of Board of Education financial information, presentations, and reports for Board Meetings;
Coordinates the requests for information received under the Freedom of Information Law (FOIL) and, any coordinates District responses to subpoenas received by the District;
Coordinates records retention and disposition as appointed by the Board of Education;
Prepares a variety of letters, forms, memos and reports from composition, general notes or verbal instruction, using a computer terminal and a variety of software packages. (This includes matters of a confidential or sensitive nature.);
Provides guidance, direction and assistance to other clerical personnel reporting within the Department of Finance and Administrative Services;
Responds to incoming telephone calls and in-person inquiries regarding matters such as property tax information, transportation questions, record requests and refers them appropriately;
Schedules arrangements for appointments, conferences, meetings, interviews and travel involving the School Business Official and others as required;
Maintains and updates related files as required;
Perform such similar, comparable or related duties as may be required;
Provides secretarial support to Executive Director, Director of Finance and the Office of Finance;
Provides extra support needed to the Office of Finance during budget development time, or as required;
Monitors office budget, orders office supplies;
Takes minutes at Finance and Administrative Services Staff meetings, as needed;
Records attendance for direct reports of School Business Official and Office of Finance;
Calendar manager (room reservation and scheduling) for the department, as needed;
Other duties as assigned.
Questions regarding this posting should be directed to:
Name: Romeo Colilli
Title: Assistant Superintendent, Finance & Administrative Services
Email: romeo.colilli@greececsd.org

All new employees must be fingerprinted and cleared for employment through the NYSED before employment begins.
The Greece Central School District does not discriminate on the basis of sex, race, color, religion, national origin, political affiliation, sexual orientation, marital status, ancestry, age, disability, or any other status protected by law.
To find out more about what Greece Central School District has to offer our employees, please click here.