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Administrative Associate Jobs in Rochester, NY (NOW HIRING)

pcscco

Administrative Assistant

Rochester, NY · On-site

$17.75 - $24/hr

JOB SUMMARY The Administrative Assistant for Care Coordination is responsible for providing ... Associates Degree, preferred . * Familiarity with I/DD provider agencies, OPWDD, or Health Homes ...

ICONMA

Executive Administrative Assistant

Rochester, NY · On-site

Associate's degree in secretarial science preferred. * Provides administrative support for up to three managers or directors, a large group of exempt professional staff or an Executive Administrative ...

Mindlance

Administrative Assistant 1

Rochester, NY · On-site

Associates degree in secretarial science preferred. * Provides administrative support for up to three managers or directors, a large group of exempt professional staff or an Executive Administrative ...

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All JobsAdministrative Associate JobsAdministrative Associate Jobs in Rochester, NY

Administrative Associate information

See Rochester, NY salary details

$13

$20

$30

How much do administrative associate jobs pay per hour?

As of Jun 15, 2026, the average hourly pay for administrative associate in Rochester, NY is $20.02, according to ZipRecruiter salary data. Most workers in this role earn between $16.59 and $20.62 per hour, depending on experience, location, and employer.

What are Administrative Associates?

Administrative Associates are professionals who provide essential support to organizations by handling various administrative and clerical tasks. Their responsibilities often include scheduling meetings, managing correspondence, organizing files, and assisting with office operations. They play a key role in ensuring the smooth day-to-day functioning of an office or department. Administrative Associates may also support specific projects and help coordinate communication between staff and management.

What are the key skills and qualifications needed to thrive as an Administrative Associate, and why are they important?

To thrive as an Administrative Associate, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and document management systems is typically required. Excellent communication, problem-solving abilities, and adaptability make someone stand out in this position. These skills ensure smooth office operations, effective team support, and the ability to handle multiple tasks efficiently.

What is the difference between Administrative Associate vs Administrative Assistant?

AspectAdministrative AssociateAdministrative Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeHigh school diploma or equivalent
Work EnvironmentOffice settings across various industries, often supporting teams or departmentsOffice settings, providing clerical support to individuals or teams
Employer & Industry UsageCommon in healthcare, education, government, and corporate sectorsWidely used across industries for general administrative support
Common Search & Comparison IntentYesYes

The main difference between an Administrative Associate and an Administrative Assistant lies in their roles and responsibilities. Administrative Associates often handle more complex tasks, support specific departments, and may require additional certifications or experience. Administrative Assistants typically focus on clerical duties like scheduling, filing, and correspondence. Both roles are essential for smooth office operations and are frequently compared by job seekers and employers alike.

What is the role of an administrative associate?

An administrative associate provides clerical and organizational support within an office or organization, handling tasks such as scheduling, correspondence, data entry, and document management. They often use office software like Microsoft Office and require strong communication and organizational skills to ensure smooth operations.

What are some common challenges Administrative Associates face when managing competing priorities?

Administrative Associates often juggle multiple tasks such as scheduling meetings, managing correspondence, and supporting team projects. One common challenge is balancing urgent requests from different departments or leaders, which requires strong organizational and communication skills. Successful Administrative Associates prioritize tasks by urgency and importance, use digital tools to stay organized, and proactively communicate with stakeholders to set realistic expectations. This approach helps ensure deadlines are met without sacrificing quality or attention to detail.

How much do admin assistants get paid per hour?

Administrative associates typically earn between $15 and $25 per hour, depending on experience, location, and the complexity of tasks. Entry-level positions may start lower, while experienced assistants with specialized skills or certifications can earn higher wages.

What job makes $10,000 a month without a degree?

An Administrative Associate typically does not earn $10,000 a month without a degree; however, high-level roles such as sales managers, real estate brokers, or entrepreneurs can reach that income level through commissions, business ownership, or extensive experience. These positions often require strong skills, networking, and sometimes certifications but not necessarily a formal degree.

What are the top 3 skills of an administrative assistant?

The top three skills of an administrative assistant are strong organizational abilities, effective communication skills, and proficiency with office software such as Microsoft Office or Google Workspace. These skills enable them to manage schedules, handle correspondence, and support daily office operations efficiently.
What are the most commonly searched types of Administrative jobs in Rochester, NY? The most popular types of Administrative jobs in Rochester, NY are:
What cities near Rochester, NY are hiring for Administrative Associate jobs? Cities near Rochester, NY with the most Administrative Associate job openings:
Administrative Associate jobs near you
Infographic showing various Administrative Associate job openings in Rochester, NY as of June 2026, with employment types broken down into 80% Full Time, and 20% Part Time. Highlights an 98% In-person, and 2% Remote job distribution, with an average salary of $41,652 per year, or $20 per hour.
Administrative Support Assistant

Administrative Support Assistant

EFPR Group, LLP

Rochester, NY • On-site

$22 - $25/hr

Full-time

Posted 19 days ago

Job description

Position Summary:
The Administrative Support Assistant - Operations & Finance Department: provides high-level administrative and clerical support to both the Operations and Finance departments. This position plays a key role in maintaining efficient workflows, supporting daily financial and operational activities, coordinating internal processes, and ensuring compliance with organizational policies and deadlines.
Job duties include but are not limited to the following:
Operations Support duties include:
  • Assist with Time and Billing

Assist with Client Monthly Billings
Assist with Client AR including collections
Maintain the Time & Billing database
Produce monthly reporting
Produce reporting as requested
Answer Client Emails
Year End Procedures
Prepare Invoices, Post Invoices, Credit Invoices, Delete Invoices and Email Invoices
Time Entry Changes (Move, Delete, Change)
Make client info changes (email, address and name)
  • Assist in coordinating and tracking operational projects, timelines, and deliverables.
  • Prepare and maintain operational reports and documentation.
  • Coordinate logistics for meetings, events, and training sessions.
  • Assist with performance metrics reporting and data analysis for process improvement.

Finance Support duties include:
  • Support the Finance department in accounts payable/receivable processing.
  • Assist with reconciliations, budget tracking, and expense monitoring.
  • Maintain financial records, spreadsheets, and reports with confidentiality and accuracy.
  • Liaise with vendors, clients, and internal staff regarding billing, payments, and documentation.
  • Support the Finance team during audits and month-end/year-end closing procedures.

General Administrative Duties include:
  • Serve as a liaison between Operations, Finance, and other departments.
  • Manage calendars, schedule meetings, and coordinate travel arrangements.
  • Handle confidential information with professionalism and discretion.
  • Contribute to continuous improvement initiatives and administrative process optimization.

Requirements
Education Requirements:
Highschool diploma required. Associate's degree in Business Administration, Accounting, Finance, or a related field preferred.
Experience:
2-4 years of experience in administrative support, preferably within Operations or Finance functions.
Skills:
  • Strong organizational and multitasking skills with attention to detail.
  • Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and/or Google Workspace.
  • Experience with Practice Management a plus.
  • Experience with accounting systems (e.g., QuickBooks) is a plus.
  • Excellent written and verbal communication skills.
  • Ability to handle sensitive information with confidentiality.
  • Strong problem-solving skills and a proactive attitude.

Salary Description
$22.00 - $25.00

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