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Administrative Associate Jobs in Rochester, NY (NOW HIRING)

ABM

Administrative Assistant

Rochester, NY · On-site

$23/hr

High school diploma or GED required; associate's degree or administrative certification preferred. * Driver's License preferred. * Minimum 1-2 years of similar administrative or operational support ...

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Administrative Associate information

See Rochester, NY salary details

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How much do administrative associate jobs pay per hour?

As of Aug 23, 2026, the average hourly pay for administrative associate in Rochester, NY is $20.02, according to ZipRecruiter salary data. Most workers in this role earn between $16.59 and $20.62 per hour, depending on experience, location, and employer.

What is an administrative associate?

Administrative Associates are professionals who provide essential support to organizations by handling various administrative and clerical tasks. Their responsibilities often include scheduling meetings, managing correspondence, organizing files, and assisting with office operations. They play a key role in ensuring the smooth day-to-day functioning of an office or department. Administrative Associates may also support specific projects and help coordinate communication between staff and management.

What are the key skills and qualifications needed to thrive as an administrative associate, and why are they important?

To thrive as an Administrative Associate, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and document management systems is typically required. Excellent communication, problem-solving abilities, and adaptability make someone stand out in this position. These skills ensure smooth office operations, effective team support, and the ability to handle multiple tasks efficiently.

What are some common challenges administrative associates face when managing competing priorities?

Administrative Associates often juggle multiple tasks such as scheduling meetings, managing correspondence, and supporting team projects. One common challenge is balancing urgent requests from different departments or leaders, which requires strong organizational and communication skills. Successful Administrative Associates prioritize tasks by urgency and importance, use digital tools to stay organized, and proactively communicate with stakeholders to set realistic expectations. This approach helps ensure deadlines are met without sacrificing quality or attention to detail.

What is the difference between Administrative Associate vs Administrative Assistant?

AspectAdministrative AssociateAdministrative Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeHigh school diploma or equivalent
Work EnvironmentOffice settings across various industries, often supporting teams or departmentsOffice settings, providing clerical support to individuals or teams
Employer & Industry UsageCommon in healthcare, education, government, and corporate sectorsWidely used across industries for general administrative support
Common Search & Comparison IntentYesYes

The main difference between an Administrative Associate and an Administrative Assistant lies in their roles and responsibilities. Administrative Associates often handle more complex tasks, support specific departments, and may require additional certifications or experience. Administrative Assistants typically focus on clerical duties like scheduling, filing, and correspondence. Both roles are essential for smooth office operations and are frequently compared by job seekers and employers alike.

What are the most commonly searched types of Administrative jobs in Rochester, NY?

The most popular types of Administrative jobs in Rochester, NY are:

What cities near Rochester, NY are hiring for Administrative Associate jobs?

Cities near Rochester, NY with the most Administrative Associate job openings:

Administrative Associate jobs near you
Infographic showing various Administrative Associate job openings in Rochester, NY as of August 2026, with employment types broken down into 81% Full Time, and 19% Part Time. Highlights an 98% In-person, and 2% Remote job distribution, with an average salary of $41,652 per year, or $20 per hour.

Administrative Assistant

Advantage Federal Credit Union

Rochester, NY

$20 - $24/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 13 days ago

Job description

As an Employee

We live by the Fish! Philosophy, which means we actively choose to bring passion to our work, find ways to Play and bring joy to the office and constantly look for ways to Make Someone’s Day both for our members and our teammates. Above all, we believe in being truly Present for one another.

Comprehensive Benefits:

  • Medical, dental, vision, FSA, HSA options for full-time employees.
  • Paid holidays, vacation, and sick time.
  • Retirement 401(k) plan which offers company match
  • Training & development opportunities.
  • Tuition assistance.
  • Community focused volunteer opportunities.
  • Promotes a solid work/life balance.
  • Banking perks and discount programs.
  • Employee recognition program

Compensation range: $20.00-$24.00 per hour

The actual salary offered within the range is dependent on a variety of factors including, but not limited to relevant experience, qualifications, skills, level offered, and performance expectations.

Position Overview

We are seeking an Administrative Assistant to provide administrative support to the senior leadership team and other areas of the credit union on an as needed basis. The Administrative Assistant is responsible for performing administrative responsibilities that are carried out effectively and efficiently while delivering excellent service to internal and external members.


Essential Functions & Responsibilities:
•Process incoming and outgoing mail, packages, and deliveries
•Arrange meetings and events including but not limited to; catering, hotel accommodations, flight and conference rooms.
•Accurately take, transcribe, organize and distribute meeting minutes and action items
•Review, proofread, and format correspondence, reports, presentations and other business documents.
•Supply ordering and processing/approval of invoices in software system
•Maintain reception, conference room and common office areas to ensure professional appearance
•Serve as the main point of contact for all external vendors, contractors, and service providers
•Schedule, coordinate, and oversee routine and emergency building repairs, maintenance tasks, and facility upgrades.
•Facilitate mandatory building inspections, safety checks, and compliance walkthroughs with vendors. Meet vendors on-site, grant secure access to buildings or specific areas and monitor work progress. This may require travel to other branches to facilitate.
•Track vendor service logs, update maintenance records, and process vendor invoices for approval.
•Assist with employee recognition activities and company events
•Performs other related duties as assigned.

Knowledge & Skills to be successful in the role:
Experience-Minimum of three years' experience in administrative support, office management ore related role is required.

Education-Associates degree preferred or high school diploma or GED with an equivalent amount of work experience.

Interpersonal Skills-

Exceptional oral, written and interpersonal skills

Energetic, eager to learn and willing to cooperate

Ability to build relationships with teammates and board of directors

Other Skills
Exceptional organizational skills

Strong attention to detail

Decision making skills to work autonomously and manage specific tasks

Highly competent computer skills, advanced knowledge of Microsoft Office Suite

Strong Initiative, knowledge of office procedures and equipment

Ability to handle confidential information responsibly

Note: The above information on this job has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Advantage Federal Credit Union is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to ethnicity, color, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, religion, disability, sexual orientation, education, and culture.

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