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Administrative Manager Jobs in Rochester, NY (NOW HIRING)

Transcat, Inc.

Administrative Assistant

Rochester, NY · On-site

$20 - $24/hr

Perform data entry, filing, document management, and records maintenance. * Prepare, format, and ... Provide administrative and coordination support to the Rochester Facilities team, including ...

Transcat, Inc.

Administrative Assistant

Rochester, NY

$18.91 - $28.38/hr

Perform data entry, filing, document management, and records maintenance. * Prepare, format, and ... Provide administrative and coordination support to the Rochester Facilities team, including ...

Faraci Lange, LLP

Administrative Assistant

Rochester, NY · On-site

$16 - $22/hr

Description Faraci Lange, LLP is seeking a dependable, organized, and professional Administrative ... Ability to manage multiple responsibilities, prioritize assignments, and follow through on ...

Faraci Lange LLP

Administrative Assistant

Rochester, NY · On-site

$33K - $41K/yr

... and professional Administrative Support Specialist to assist with the firm's day-to-day ... management system, and route inquiries for attorney review. • Receive, scan, organize, and ...

Faraci Lange, LLP

Administrative Assistant

Rochester, NY · On-site

$16 - $22/hr

... management system, and route inquiries for attorney review. · Receive, scan, organize, and ... Qualifications · Prior administrative or office experience preferred; experience in a law firm ...

ABM

Administrative Assistant

Rochester, NY

$20.49/hr

This role is responsible for delivering accurate and timely reporting for multiple sites, managing ... Administrative & Operational Support * Manages all daily, weekly, and monthly site-level ...

TES Staffing

Administrative Coordinator

Rochester, NY · On-site

$45K/yr

Managing incoming calls and directing communications professionally * Supporting multiple departments with administrative projects and day-to-day operations * Coordinating company meetings, events ...

TES Staffing Inc.

Administrative Coordinator

Gates, NY · On-site

$45K/yr

Managing incoming calls and directing communications professionally * Supporting multiple departments with administrative projects and day-to-day operations * Coordinating company meetings, events ...

City of Batavia

Administrative Assistant

Batavia, NY · On-site

$62K - $86K/yr

Relieves a department head of routine administrative and office management details, checks reports, memos, and other written communications for accuracy and conformance to policies and procedures.

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All JobsAdministrative JobsAdministrative Manager JobsAdministrative Manager Jobs in Rochester, NY

Administrative Manager information

See Rochester, NY salary details

$32.6K

$69.8K

$131.2K

How much do administrative manager jobs pay per year?

As of Aug 16, 2026, the average yearly pay for administrative manager in Rochester, NY is $69,812.00, according to ZipRecruiter salary data. Most workers in this role earn between $48,800.00 and $79,900.00 per year, depending on experience, location, and employer.

What are some common challenges faced by administrative managers in coordinating between different departments?

Administrative Managers often serve as a central point of communication between multiple departments, which can present challenges such as managing conflicting priorities, ensuring consistent policy implementation, and facilitating efficient information flow. Balancing the needs of different teams while maintaining overall organizational standards requires strong interpersonal and problem-solving skills. Successful Administrative Managers proactively address miscommunications, clarify expectations, and foster collaboration to create a cohesive work environment.

What are the duties of an administrative manager?

An administrative manager oversees daily office operations, manages administrative staff, develops policies, and ensures efficient workflow. They handle budgeting, coordinate communication, and may use tools like office management software to support organizational goals.

What does an administrative manager do?

An administrative manager oversees daily office operations, manages staff, and ensures organizational efficiency. They handle tasks such as scheduling, budgeting, and implementing policies, often using tools like office management software. Strong leadership, communication skills, and organizational abilities are essential for this role.

What are the key skills and qualifications needed to thrive as an administrative manager?

To thrive as an Administrative Manager, you need strong organizational, leadership, and problem-solving skills, usually supported by a bachelor’s degree in business administration or a related field. Familiarity with office management software (such as Microsoft Office Suite and scheduling tools) and sometimes certifications like Certified Administrative Professional (CAP) are valuable. Excellent communication, multitasking, and team-building abilities help you effectively coordinate staff and manage office dynamics. These skills and qualities are important for ensuring efficient daily operations, supporting staff productivity, and maintaining a well-functioning work environment.

Is an administrative manager a stressful job?

An administrative manager role can be stressful due to managing multiple tasks, deadlines, and coordinating between departments. The job often requires strong organizational skills, problem-solving, and the ability to handle high-pressure situations, especially in fast-paced environments.
More about Administrative Manager jobs

What are the most commonly searched types of Administrative jobs in Rochester, NY?

The most popular types of Administrative jobs in Rochester, NY are:

What are popular job titles related to Administrative Manager jobs in Rochester, NY?

For Administrative Manager jobs in Rochester, NY, the most frequently searched job titles are:

What job categories do people searching Administrative Manager jobs in Rochester, NY look for?

The top searched job categories for Administrative Manager jobs in Rochester, NY are:

What cities near Rochester, NY are hiring for Administrative Manager jobs?

Cities near Rochester, NY with the most Administrative Manager job openings:

Administrative Manager jobs near you
Infographic showing various Administrative Manager job openings in Rochester, NY as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 14% Part Time, and 1% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $69,812 per year, or $33.6 per hour.

Administrative Assistant

Transcat, Inc.

Rochester, NY • On-site

$20 - $24/hr

Other

Medical, Retirement, PTO

Re-posted 12 days ago

Transcat rating

8.7

Company rating: 8.7 out of 10

Based on 19 frontline employees who took The Breakroom Quiz

18th of 120 rated laboratories

Job description

Overview
Who we are-
Transcat is a dynamic, innovative, growing company that has been recognized as the leading calibration and compliance services provider in North America and beyond. With over 1,000 employees-in technical, consulting, operational, sales, finance, and corporate roles-we have stood the test of time by delivering on our Trust in Every Measure promise to our customers in vital industries, including life sciences, aerospace, defense, energy, and utilities. We fulfill this promise through our employees, who live Our Values every day, the Transcat Way. Our employees are at the center of the rewarding, challenging, and life-changing work we do for our customers and those they serve. Are you ready to join a company where the work you do makes a difference, and where you can grow in your career?
Here's what Transcat has to offer-
  • Work that matters.
  • A values-based culture where people care about each other and the work they do together.
  • Flexibility
  • Training and development to accelerate learning and career advancement.
  • Competitive compensation and benefits, including paid time off, health insurance, tuition reimbursement, retirement, stock purchase plan, and MORE!
  • Pay Range: $20.00 - $24.00 / hour

The Administrative Assistant supports the day-to-day operations of the office by providing administrative, organizational, and employee support services. This role serves as a key resource for maintaining an efficient, professional, and welcoming workplace environment. Responsibilities include front desk support, office coordination, administrative assistance, meeting and event logistics, and general office operations. The ideal candidate is highly organized, service-oriented, and able to manage multiple priorities while delivering a positive experience for employees, visitors, and business partners.
Responsibilities
Administrative Support
  • Provide general administrative support to departments and team members as needed.
  • Perform data entry, filing, document management, and records maintenance.
  • Prepare, format, and distribute correspondence, reports, and other business documents.
  • Handle incoming and outgoing mail, packages, and deliveries.
  • Provide backup support for the Executive Assistant as required.
  • This position may also perform other administrative, operational, and office support duties as assigned to support evolving business needs and organizational priorities.

Office Operations
  • Maintain a professional, organized, and efficient office environment.
  • Monitor inventory levels and coordinate ordering and replenishment of office supplies.
  • Assist with the maintenance and coordination of office equipment, including printers, copiers, and other shared resources.
  • Coordinate with external vendors and service providers to support office operations.
  • Provide administrative and coordination support to the Rochester Facilities team, including assisting with facility-related requests, workspace readiness, office moves, vendor scheduling, and general workplace initiatives.

Meeting & Event Coordination
  • Schedule and coordinate meetings and conference room reservations.
  • Assist with meeting logistics, including room setup and preparation of materials.
  • Support employee events, office activities, and company initiatives.
  • Coordinate company swag inventory and distribution in partnership with the Marketing team.

Employee & Visitor Experience
  • Serve as a welcoming point of contact for employees, visitors, candidates, and business partners.
  • Respond to general inquiries and direct requests to the appropriate resources.
  • Support onboarding activities, including workspace preparation and coordination of new hire materials.
  • Help foster positive and professional workplace experience.

Qualifications
Required Knowledge, Skills, and Abilities
  • Strong organizational and time management skills with the ability to prioritize multiple tasks.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel.
  • Strong customer service orientation and professional interpersonal skills.

Preferred
  • Experience supporting a fast-paced corporate office environment.
  • Ability to work independently while collaborating effectively with cross-functional teams.
  • Strong attention to detail and problem-solving skills.
  • Proactive mindset with the ability to anticipate needs and take initiative.

Education and Experience
  • High school diploma or equivalent required; associate's or bachelor's degree preferred.
  • 2+ Previous experience in an administrative, office support, coordinator, or receptionist-related role.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made for qualified individuals with disabilities if necessary to perform the essential functions of this position.
While performing the duties of this Job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance and stoop, kneel, crouch, or crawl. The employee is occasionally required to sit and talk or hear. Specific vision abilities required by this job include close vision, color vision and ability to adjust focus.
Work Environment
The work environment characteristics described below are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The noise level in the work environment is usually moderate.
Equal Opportunity and Non-Discrimination
Transcat is an equal-opportunity employer and prohibits discrimination based on any protected status. As required by United States law, all qualified applicants will receive consideration for employment without regard to age, color, disability, genetic predisposition or carrier status, national origin, race, religion, sex (including pregnancy, sexual orientation, and gender identity), status as a protected veteran, or as a member of any other protected group or activity under federal, state, and local law.
We will make reasonable accommodations for employees with disabilities to enable them to perform the essential functions of their position unless doing so poses an undue hardship to the company or a direct threat to health or safety.

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