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Department Office Assistant Jobs in Rochester, NY

Campus Auxiliary Services

Office Assistant

Geneseo, NY · On-site

$17 - $19/hr

Student Association - Geneseo Student Government Office Assistant Join the Student Association of ... Other duties may be assigned to support departmental and organizational goals SKILLS AND ...

Anthony Jordan Health Corp

OFFICE ASSISTANT WIC

Rochester, NY · On-site

$18.63 - $19.91/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

OFFICE ASSISTANT WIC Rochester, NY ( • WIC Apply Job Type Full-time Description The health ... Department of Health and Human Services. Jordan Health is a network of outpatient primary care ...

Syntec Optics

Communications Office Assistant

Rochester, NY · On-site

$41K - $54K/yr

Position Summary The Communications Office Assistant provides administrative and communication ... The position works closely with leadership and multiple departments to help ensure professional ...

Thompson Health

Float Medical Office Assistant

Canandaigua, NY · On-site

$19.64 - $24.50/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

The Medical Office Assistant (MOA) participates in the multi-disciplinary process of providing care ... Actively supports physicians & nurses & be an enthusiastic participant in departmental meetings ...

Thompson Health

Float Medical Office Assistant

Canandaigua, NY · On-site

$19.64 - $24.50/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

The Medical Office Assistant (MOA) participates in the multi-disciplinary process of providing care ... Actively supports physicians & nurses & be an enthusiastic participant in departmental meetings ...

Thompson Health

Float Medical Office Assistant

Canandaigua, NY · On-site

$19.64 - $24.50/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

The Medical Office Assistant (MOA) participates in the multi-disciplinary process of providing care ... Actively supports physicians & nurses & be an enthusiastic participant in departmental meetings ...

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All JobsDepartment Office JobsDepartment Office Assistant JobsDepartment Office Assistant Jobs in Rochester, NY

Department Office Assistant information

See Rochester, NY salary details

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How much do department office assistant jobs pay per hour?

As of Aug 13, 2026, the average hourly pay for department office assistant in Rochester, NY is $18.68, according to ZipRecruiter salary data. Most workers in this role earn between $15.91 and $20.87 per hour, depending on experience, location, and employer.

What does a department office assistant do?

A Department Office Assistant plays a key role in ensuring smooth communication and workflow within a team. They are often responsible for managing calendars, scheduling meetings, distributing internal memos, and maintaining shared documents, which helps keep everyone on the same page. Additionally, they act as a liaison between different team members and departments, helping to relay important information, coordinate tasks, and address any logistical issues that arise. This support is essential for maintaining productivity and fostering a collaborative work environment.

What are the key skills and qualifications needed to thrive as a department office assistant, and why are they important?

To thrive as a Department Office Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, typically supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, email platforms, and document management systems is usually required. Excellent communication, time management, and problem-solving abilities help you interact effectively with staff and handle multiple tasks efficiently. These skills ensure smooth office operations, timely completion of administrative tasks, and effective support for the department's goals.

What is a department office assistant?

Department Office Assistants are administrative professionals who support the daily operations of a specific department within an organization. Their responsibilities typically include managing correspondence, scheduling meetings, maintaining records, and assisting with basic bookkeeping tasks. They play a crucial role in ensuring that the department runs smoothly by providing clerical and organizational support to both staff and management. Strong communication, organizational, and computer skills are essential for this position. Department Office Assistants often interact with staff, students, or clients, depending on the department's function.

What is the difference between Department Office Assistant vs Administrative Assistant?

AspectDepartment Office AssistantAdministrative Assistant
CredentialsHigh school diploma or equivalent; some roles may require basic certificationsHigh school diploma; some positions may prefer additional certifications or experience
Work EnvironmentTypically in government, educational, or corporate departmentsCommonly in various industries including corporate, healthcare, and non-profits
Employer & Industry UsageUsed within specific departments of organizationsUsed across multiple industries for general administrative support
Search & Comparison IntentOften searched by those looking for department-specific support rolesMore general, broader search for administrative support roles

The Department Office Assistant primarily supports a specific department within an organization, often in government or educational settings, focusing on department-specific tasks. The Administrative Assistant has a broader role, providing general administrative support across various industries. While both roles require similar credentials, their work environments and scope differ, making each suited to different career paths or organizational needs.

What are popular job titles related to Department Office Assistant jobs in Rochester, NY? For Department Office Assistant jobs in Rochester, NY, the most frequently searched job titles are:
What job categories do people searching Department Office Assistant jobs in Rochester, NY look for? The top searched job categories for Department Office Assistant jobs in Rochester, NY are:
What cities near Rochester, NY are hiring for Department Office Assistant jobs? Cities near Rochester, NY with the most Department Office Assistant job openings:
Department Office Assistant jobs near you
Infographic showing various Department Office Assistant job openings in Rochester, NY as of July 2026, with employment types broken down into 71% Full Time, and 29% Contract. Highlights an 73% In-person, and 27% Remote job distribution, with an average salary of $38,860 per year, or $18.7 per hour.

Office Assistant

Campus Auxiliary Services

Geneseo, NY • On-site

$17 - $19/hr

Part-time

Re-posted 21 days ago

Job description

Student Association - Geneseo Student Government
Office Assistant
Join the Student Association of SUNY Geneseo!
The Student Association (SA) is the Undergraduate Student Government serviced to enhance the undergraduate student experience. SA supports numerous student clubs/organizations and is responsible for the allocation of funds, resources, and personnel to various student-focused services and programs. SA is comprised of standing and special committees that serve as advocacy and programming bodies. Further, SA amplifies and represents the student voice through recommendations to the Geneseo administration.
OUR MISSION: The SUNY Geneseo Student Association is a platform organization specifically purposed for the advancement and development of undergraduate student life. The Student Association aims to advocate for and engage all activity fee-paying students to collaborate and to provide numerous services, programs, and opportunities to enhance their liberal arts education in order to promote a lifetime of leadership.
OUR VALUES: The Student Association of SUNY Geneseo prides itself on a simple and engaging set of values
• Education
• Diversity
• Enthusiasm
• Leadership
• Transparency
• Teamwork
• Service
• Civic Responsibility
• FUN
PURPOSE
The Office Assistant is responsible for providing administrative, operational, and customer service support for the Student Association Office. This position serves as one of the first points of contact for students, faculty, staff, and campus visitors and helps ensure the efficient daily operation of the office. The Office Assistant supports office administration, recordkeeping, event preparation, and general customer service while maintaining a professional and welcoming environment.
ESSENTIAL FUNCTIONS
  • Provides exceptional customer service to students, faculty, staff, and visitors in person, by phone, and through email
  • Answers general questions regarding Student Association programs, services, policies, and procedures.
  • Maintains a professional, organized, and welcoming office environment
  • Performs clerical duties including filing, scanning, copying, data entry, and document preparation.
  • Assists with maintaining office records, forms, and administrative documentation
  • Assists with meeting preparation, including scheduling, room reservations, agenda materials, and note-taking as needed
  • Monitors and replenishes office supplies as needed.
  • Assists with office opening and closing procedures
  • Supports Student Association events, programs, meetings, and special projects
  • Provides administrative support to professional staff and student leaders
  • Maintains confidentiality of sensitive organizational, financial, and personnel information
  • Assists with scheduling, calendars, and general office coordination
  • Operates standard office equipment, including but not limited to computers, printers, scanners, and copiers
  • Performs a wide range of administrative and operational tasks as assigned
  • Other duties may be assigned to support departmental and organizational goals

SKILLS AND COMPETENCIES
  • Excellent communication and interpersonal skills
  • Outstanding customer service orientation
  • Strong organizational and time management skills
  • Attention to detail and accuracy
  • Ability to prioritize multiple responsibilities
  • Problem-solving and critical thinking skills
  • Professionalism and dependability
  • Ability to work independently and collaboratively
  • Proficiency with Microsoft Office and Google Workspace applications

EDUCATION AND EXPERIENCE
  • Previous office, customer service, administrative, or leadership experience preferred.
  • An equivalent combination of education, experience, and involvement will be considered.

PHYSICAL REQUIREMENTS
  • Extensive computer use
  • Prolonged sitting, standing, bending, and movement throughout the workday
  • Ability to lift up to 25 pounds occasionally
  • Ability to operate standard office equipment

SCOPE AND DIRECTION
  • Reports to: Director of Programs, Personnel & Finance
  • Direct Reports: This position has no direct reports
  • FLSA Status: Part-Time - 10 Month Employee
  • Rate of Pay: $17 - $19 per hour

BENEFITS PACKAGE
  • Career growth opportunities
  • My Better Benefits discount services

In support of the ADA, this job description lists only the responsibilities and qualifications deemed essential to the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Campus Auxiliary Services is an Equal Opportunity Employer. This policy prohibits discrimination on the basis of sex, race, color, religion, creed, national origin, age, marital status, sexual orientation, gender expression and/or identity, disability, genetic predisposition, veteran status, or status as a member of any other protected group or activity.

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