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Department Office Assistant Jobs in Rochester, NY

New York State

Office Assistant 2 (NY HELPS)

Rochester, NY · On-site

$42K - $52K/yr

Office Assistant II will work closely with the Administrative Assistant II and will assist them ... Follow Department rules and Audit Division procedures and policies, including but not limited to ...

StateJobsNY

Office Assistant 2 (NY HELPS)

Rochester, NY · On-site

$42K - $52K/yr

... Department rules and Audit Division procedures and policies, including but not limited to, Code of Conduct, ethics practices, security, confidentiality rules, etc. • Meet the department's time and ...

Chesterfield

Senior Office Assistant

Avon, NY

$16K - $28K/yr

... department being served. Essential Job Functions: * Provides clerical assistance to include ... Assists in the clinic in the absence of the clinic assistant. * Performs other duties as assigned.

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Department Office Assistant information

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How much do department office assistant jobs pay per hour?

As of Sep 5, 2026, the average hourly pay for department office assistant in Rochester, NY is $18.68, according to ZipRecruiter salary data. Most workers in this role earn between $15.91 and $20.87 per hour, depending on experience, location, and employer.

What is a department office assistant?

Department Office Assistants are administrative professionals who support the daily operations of a specific department within an organization. Their responsibilities typically include managing correspondence, scheduling meetings, maintaining records, and assisting with basic bookkeeping tasks. They play a crucial role in ensuring that the department runs smoothly by providing clerical and organizational support to both staff and management. Strong communication, organizational, and computer skills are essential for this position. Department Office Assistants often interact with staff, students, or clients, depending on the department's function.

What does a department office assistant do?

A Department Office Assistant plays a key role in ensuring smooth communication and workflow within a team. They are often responsible for managing calendars, scheduling meetings, distributing internal memos, and maintaining shared documents, which helps keep everyone on the same page. Additionally, they act as a liaison between different team members and departments, helping to relay important information, coordinate tasks, and address any logistical issues that arise. This support is essential for maintaining productivity and fostering a collaborative work environment.

What are the key skills and qualifications needed to thrive as a department office assistant, and why are they important?

To thrive as a Department Office Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, typically supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, email platforms, and document management systems is usually required. Excellent communication, time management, and problem-solving abilities help you interact effectively with staff and handle multiple tasks efficiently. These skills ensure smooth office operations, timely completion of administrative tasks, and effective support for the department's goals.

What is the difference between Department Office Assistant vs Administrative Assistant?

AspectDepartment Office AssistantAdministrative Assistant
CredentialsHigh school diploma or equivalent; some roles may require basic certificationsHigh school diploma; some positions may prefer additional certifications or experience
Work EnvironmentTypically in government, educational, or corporate departmentsCommonly in various industries including corporate, healthcare, and non-profits
Employer & Industry UsageUsed within specific departments of organizationsUsed across multiple industries for general administrative support
Search & Comparison IntentOften searched by those looking for department-specific support rolesMore general, broader search for administrative support roles

The Department Office Assistant primarily supports a specific department within an organization, often in government or educational settings, focusing on department-specific tasks. The Administrative Assistant has a broader role, providing general administrative support across various industries. While both roles require similar credentials, their work environments and scope differ, making each suited to different career paths or organizational needs.

How much is a department office assistant's salary?

The salary for a department office assistant typically ranges from $25,000 to $45,000 annually, depending on experience, location, and the organization. Entry-level positions may start lower, while experienced assistants or those in larger institutions can earn higher wages. The role often requires proficiency in office software and strong organizational skills.

What are popular job titles related to Department Office Assistant jobs in Rochester, NY?

For Department Office Assistant jobs in Rochester, NY, the most frequently searched job titles are:

What job categories do people searching Department Office Assistant jobs in Rochester, NY look for?

The top searched job categories for Department Office Assistant jobs in Rochester, NY are:

What cities near Rochester, NY are hiring for Department Office Assistant jobs?

Cities near Rochester, NY with the most Department Office Assistant job openings:

Department Office Assistant jobs near you
Infographic showing various Department Office Assistant job openings in Rochester, NY as of July 2026, with employment types broken down into 71% Full Time, and 29% Contract. Highlights an 73% In-person, and 27% Remote job distribution, with an average salary of $38,860 per year, or $18.7 per hour.

OFFICE ASSISTANT WIC

Anthony L. Jordan Health Corporation

Rochester, NY • On-site

$18.63 - $19.91/hr

Full-time

Medical, Dental, Vision, Life, Retirement

Re-posted 2 days ago

Job description

Job Type
Full-time
Description
The health services that became the Anthony L Jordan Health Corporation (Jordan Health) began more than 100 years ago, in 1904. As one of the first 5 Federally Qualified Health Centers (FQHC) established in the nation, its roots are steeped in service to those who face barriers to health and health care, meeting their need for comprehensive medical, dentistry, behavioral health, and community services. Starting in northeast Rochester, NY, Jordan Health has since expanded to become a network of primary care offices and health centers serving residents living in three quadrants of Rochester, NY and in Canandaigua, N.Y.
Jordan Health is now seeking a WIC Office Assistant who, under the guidance of the WIC Office Supervisor, is primarily responsible for providing the critical link between the Participant and other WIC Personnel as being the first point of contact via telephone or in person. Staff will screen WIC applicants for benefits eligibility using the NYS criteria for category, residency, and income. Provide support for scheduling and program explanation.
If you want to apply your specialized experience and education in an environment where you can make a difference and significantly impact patients' quality of life, please consider our WIC Office Assistant opportunity.
Requirements
The WIC Office Assistant will ensure that:
• An exceptional participant centered environment is fostered
• Full compliance with Federal and State Regulations are met
• They are a strong Jordan team player
• They contribute to improved clinical outcomes
• They maintain compliance with In-House policy
Education And Experience Required:
• High school diploma or equivalent
• One year of accounting experience preferred
• A combination of experience and training sufficient to indicate ability to do the work are the minimum requirements
• Computer and business school training are highly desirable.
Licenses And Certifications Required:
• None required
Special Skills, Knowledge Required:
• Candidate must have proficient arithmetic, writing/communication and interviewing skills
• Must work well under pressure situations, be able to multi-task and be effective in handling difficult situations
• Must be familiar with keyboard and typing 25 wpm
• Bilingual language skills in Spanish, Arabic, Burmese, Karen, Nepali, or Somali preferred
Benefits: Jordan Health offers a competitive salary and full benefits offering including medical, dental, vision, life insurance, and 403b retirement plan. We offer Professional Development allowance.
Jordan Health offers equal opportunities to all persons without regard to race, color religion, age, sex, disability, national origin, ancestry, citizenship, military or veteran status, marital status, sexual orientation, domestic violence victim status, predisposing genetic characteristics or genetic information, or any other status protected by law.
About Jordan Health:
Jordan Health is an independent FQHC, with Level III Patient-Centered Medical Home (PCMH) designation through the National Committee on Quality Assurance. Jordan Health receives funding from the Health Resources and Services Administration (HRSA) of the U.S. Department of Health and Human Services. Jordan Health is a network of outpatient primary care offices with providers who follow a panel of patients. While independent, Jordan Health actively collaborates with the major hospital and healthcare systems in our operating area to provide a total safety net of healthcare services.
Salary Description
$18.63-$19.91/HOURLY

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