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Executive Assistant Office Manager Jobs in Rochester, NY

NESCO Inc

Executive Assistant

Rochester, NY ยท On-site

... Assistant to the Executive Director to support the daily operations of the organization. This ... Support office staff with daily administrative tasks, correspondence, mail, supply management, and ...

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Executive Assistant Office Manager information

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$28.6K

$65.3K

$114.5K

How much do executive assistant office manager jobs pay per year?

As of Aug 24, 2026, the average yearly pay for executive assistant office manager in Rochester, NY is $65,279.00, according to ZipRecruiter salary data. Most workers in this role earn between $47,400.00 and $76,500.00 per year, depending on experience, location, and employer.

What is an executive assistant office manager?

Executive Assistant Office Managers are professionals who provide high-level administrative support to executives while also overseeing the daily operations of an office. Their responsibilities often include managing schedules, organizing meetings, handling correspondence, supervising administrative staff, and ensuring the smooth functioning of office procedures. They serve as a vital link between upper management and other employees, helping to coordinate activities and improve office efficiency. This dual role requires strong organizational, communication, and multitasking skills. Executive Assistant Office Managers often work in fast-paced environments and need to handle sensitive information with discretion.

How does an executive assistant office manager balance supporting executive leadership with managing office operations?

An Executive Assistant Office Manager often juggles dual responsibilities by strategically prioritizing tasks and maintaining clear communication. Supporting executive leadership may involve managing calendars, preparing reports, and handling confidential correspondence, while office management includes overseeing administrative staff, supplies, and facility needs. Success in this role hinges on adaptability, strong organizational skills, and the ability to delegate when possible. Collaboration with other departments and proactive problem-solving are also key to ensuring both executive and office needs are met efficiently.

What are the key skills and qualifications needed to thrive as an executive assistant office manager, and why are they important?

To thrive as an Executive Assistant Office Manager, you need strong organizational skills, attention to detail, and proficiency in business administration, often backed by relevant experience or an associate's or bachelor's degree. Mastery of office software (such as Microsoft Office Suite), calendar management systems, and sometimes familiarity with project management tools or certifications like CAP (Certified Administrative Professional) is highly valued. Exceptional communication, discretion, and multitasking abilities help you manage executive needs and office operations seamlessly. These skills and qualities are crucial for ensuring efficient workflow, supporting executive productivity, and maintaining a well-coordinated workplace.

What are popular job titles related to Executive Assistant Office Manager jobs in Rochester, NY?

For Executive Assistant Office Manager jobs in Rochester, NY, the most frequently searched job titles are:

What job categories do people searching Executive Assistant Office Manager jobs in Rochester, NY look for?

The top searched job categories for Executive Assistant Office Manager jobs in Rochester, NY are:

What cities near Rochester, NY are hiring for Executive Assistant Office Manager jobs?

Cities near Rochester, NY with the most Executive Assistant Office Manager job openings:

Executive Assistant Office Manager jobs near you
Infographic showing various Executive Assistant Office Manager job openings in Rochester, NY as of August 2026, with employment types broken down into 84% Full Time, 13% Part Time, and 3% Contract. Highlights an 87% Physical, 2% Hybrid, and 11% Remote job distribution, with an average salary of $65,309 per year, or $31.4 per hour.

Executive Assistant/Office Manager

Rochester, NY

Insero Talent Solutions
See more jobs at Insero Talent Solutionsexternal

Full-time

Posted 13 days ago

Job description

Description

Our client is seeking a highly organized and proactive Executive Assistant to join a small Family Office financial services team. The successful candidate will play a critical role in supporting senior executives by managing schedules and travel plans, coordinating communications, and facilitating efficient workflow to enable top-level leadership to focus on strategic initiatives. This position requires a meticulous individual with exceptional multitasking abilities, superior communication skills, and discretion and professionalism. The Executive Assistant will also serve as office manager, monitoring and maintaining office files, materials and supplies.

Responsibilities

· Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.

· Coordinate and prepare materials for meetings, presentations, and reports, ensuring accuracy and timeliness.

· Serve as the primary point of contact between senior executives, clients, and internal stakeholders.

· Handle confidential information with discretion, maintaining the highest level of professionalism at all times.

· Assist in the preparation and review of financial documents and correspondence to support executives' decision-making.

· Organize and prioritize incoming requests, emails, and communications to optimize executives' time and productivity.

· Process annual and quarterly income tax filings for individuals, partnerships and trusts.

Requirements

· Proven experience as an Executive Assistant or in a similar administrative role. Experience within the financial services industry a plus.

· Notary Public or willing to obtain promptly

· Exceptional organizational and time-management skills with the ability to prioritize tasks effectively.

· Strong written and verbal communication skills, demonstrating professionalism and clarity.

· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with financial software.

· Ability to handle confidential information with integrity and discretion.

· Strong problem-solving skills and the ability to work independently under pressure.

· Bachelor's degree in Business Administration, Finance, or a related field is preferred.

· Demonstrated ability to coordinate complex calendars and manage multiple projects simultaneously.

· High attention to detail and a commitment to delivering quality results consistently.