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Executive Assistant Office Manager Jobs in Rochester, NY

Lthc

Executive Assistant

Rochester, NY · On-site

$29.57 - $47.32/hr

Oversees complex calendar management for senior leader(s), all company sponsored travel, and ... Collaborates and trains divisional administrative staff on office procedures and protocols.

Zirtual

Remote Virtual Executive Assistant

Rochester, NY · On-site

$1.5K - $3.8K/mo

The Executive Assistant is a vital member of the Zirtual team and serves as the primary point of ... Google Workspace and/or Microsoft Office * Calendar management tools (Google Calendar, Outlook)

XLI Manufacturing LLC

Office Manager

Rochester, NY

$25 - $30/hr

Office Manager Location: XLI Manufacturing, LLC 50 Jetview Drive Rochester, NY 14624 Job Type ... Accounting Support * Assist with accounts payable/receivable processes, invoice tracking, check ...

XLI Manufacturing, LLC

Office Manager

Rochester, NY · On-site

$25 - $30/hr

Office Manager Location: XLI Manufacturing, LLC 50 Jetview Drive Rochester, NY 14624 Job Type ... Accounting Support * Assist with accounts payable/receivable processes, invoice tracking, check ...

XLI Manufacturing LLC

Office Manager

Gates, NY · On-site

$25 - $30/hr

Office Manager Location: XLI Manufacturing, LLC 50 Jetview Drive Rochester, NY 14624 Job Type ... Accounting Support * Assist with accounts payable/receivable processes, invoice tracking, check ...

XLI Manufacturing LLC

Office Manager

Rochester, NY

$25 - $30/hr

Office Manager Location: XLI Manufacturing, LLC 50 Jetview Drive Rochester, NY 14624 Job Type ... Accounting Support * Assist with accounts payable/receivable processes, invoice tracking, check ...

XLI Manufacturing LLC

Office Manager

Rochester, NY · On-site

$25 - $30/hr

Office Manager Location: XLI Manufacturing, LLC 50 Jetview Drive Rochester, NY 14624 Job Type ... Accounting Support * Assist with accounts payable/receivable processes, invoice tracking, check ...

Jobs for Humanity

Office Manager

Rochester, NY

The Office Manager will serve as a central point of coordination for employees, vendors, and ... HR Support * Assist with newhire onboarding, including preparing welcome materials, collecting ...

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Executive Assistant Office Manager information

See Rochester, NY salary details

$28.6K

$65.3K

$114.5K

How much do executive assistant office manager jobs pay per year?

As of Aug 7, 2026, the average yearly pay for executive assistant office manager in Rochester, NY is $65,309.00, according to ZipRecruiter salary data. Most workers in this role earn between $47,400.00 and $76,500.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an executive assistant office manager, and why are they important?

To thrive as an Executive Assistant Office Manager, you need strong organizational skills, attention to detail, and proficiency in business administration, often backed by relevant experience or an associate's or bachelor's degree. Mastery of office software (such as Microsoft Office Suite), calendar management systems, and sometimes familiarity with project management tools or certifications like CAP (Certified Administrative Professional) is highly valued. Exceptional communication, discretion, and multitasking abilities help you manage executive needs and office operations seamlessly. These skills and qualities are crucial for ensuring efficient workflow, supporting executive productivity, and maintaining a well-coordinated workplace.

Who gets paid more, an executive assistant office manager or an executive assistant?

An executive assistant office manager typically earns a higher salary than an executive assistant because the office manager role involves broader responsibilities, including supervising staff, managing office operations, and handling administrative tasks. Salaries can vary based on experience, industry, and location, but office managers generally have higher compensation due to their additional managerial duties.

What is an executive assistant office manager?

Executive Assistant Office Managers are professionals who provide high-level administrative support to executives while also overseeing the daily operations of an office. Their responsibilities often include managing schedules, organizing meetings, handling correspondence, supervising administrative staff, and ensuring the smooth functioning of office procedures. They serve as a vital link between upper management and other employees, helping to coordinate activities and improve office efficiency. This dual role requires strong organizational, communication, and multitasking skills. Executive Assistant Office Managers often work in fast-paced environments and need to handle sensitive information with discretion.

How does an executive assistant office manager balance supporting executive leadership with managing office operations?

An Executive Assistant Office Manager often juggles dual responsibilities by strategically prioritizing tasks and maintaining clear communication. Supporting executive leadership may involve managing calendars, preparing reports, and handling confidential correspondence, while office management includes overseeing administrative staff, supplies, and facility needs. Success in this role hinges on adaptability, strong organizational skills, and the ability to delegate when possible. Collaboration with other departments and proactive problem-solving are also key to ensuring both executive and office needs are met efficiently.
What are popular job titles related to Executive Assistant Office Manager jobs in Rochester, NY? For Executive Assistant Office Manager jobs in Rochester, NY, the most frequently searched job titles are:
What job categories do people searching Executive Assistant Office Manager jobs in Rochester, NY look for? The top searched job categories for Executive Assistant Office Manager jobs in Rochester, NY are:
What cities near Rochester, NY are hiring for Executive Assistant Office Manager jobs? Cities near Rochester, NY with the most Executive Assistant Office Manager job openings:
Executive Assistant Office Manager jobs near you
Infographic showing various Executive Assistant Office Manager job openings in Rochester, NY as of August 2026, with employment types broken down into 84% Full Time, 13% Part Time, and 3% Contract. Highlights an 87% Physical, 2% Hybrid, and 11% Remote job distribution, with an average salary of $65,309 per year, or $31.4 per hour.

Front Office Manager & Executive Assistant

Angels In Your Home

Rochester, NY • On-site

$20 - $25/hr

Full-time

Re-posted 6 days ago

Job description

Job Type
Full-time
Description
Angels In Your Home is seeking a professional, organized, and dependable Front Office Manager & Executive Assistant to support daily office operations and provide direct administrative support to the Chief Executive Officer.
This is a full-time, in-office position scheduled Monday through Friday, 9:00 AM to 5:00 PM. The position reports directly to the CEO and plays an important role in maintaining a professional, organized, and efficient office environment.
The ideal candidate will be able to manage front office responsibilities, communicate professionally with staff, applicants, caregivers, clients, families, vendors, and community partners, and assist executive leadership with scheduling, follow-up, communication, and administrative projects.
Front Office Responsibilities
  • Serve as the first point of contact for visitors, callers, applicants, caregivers, clients, families, and vendors.
  • Answer, screen, and route incoming phone calls appropriately.
  • Greet visitors and direct them to the appropriate staff member or department.
  • Maintain a professional, organized, and welcoming front office environment.
  • Assist with incoming and outgoing mail, faxes, documents, forms, and general correspondence.
  • Monitor office supplies and assist with supply ordering as needed.
  • Support general office operations and administrative functions.
  • Assist with maintaining organized files, records, forms, and office documentation.
  • Help ensure office procedures are followed consistently.
Executive Assistant Responsibilities
  • Provide direct administrative support to the Chief Executive Officer.
  • Assist with calendar management, scheduling, meeting coordination, and follow-up items.
  • Prepare emails, letters, reports, agendas, meeting notes, and other documents as requested.
  • Track pending items, deadlines, and follow-up tasks for the CEO.
  • Coordinate communication between the CEO and internal departments as needed.
  • Assist with special projects, operational initiatives, and administrative assignments.
  • Maintain confidentiality when handling sensitive business, employee, client, and leadership information.
Home Care/LHCSA Administrative Support
  • Assist with administrative coordination related to agency operations.
  • Communicate professionally with caregivers, office staff, clients, families, and external partners.
  • Support documentation and communication processes to help ensure timely follow-up.
  • Assist leadership, operations, HR, scheduling, compliance, and clinical teams with administrative needs as directed.
  • Help maintain a professional and compliant office environment in accordance with agency policies and expectations.
Schedule and Compensation
  • Full-time, in-office position.
  • Monday through Friday, 9:00 AM to 5:00 PM.

Requirements
Required Qualifications
  • Prior experience in office administration, front desk operations, executive assistance, customer service, or a similar administrative role.
  • Strong verbal and written communication skills.
  • Professional phone etiquette and customer service skills.
  • Ability to manage multiple priorities in a fast-paced office environment.
  • Strong organizational skills and attention to detail.
  • Ability to maintain confidentiality and use discretion when handling sensitive information.
  • Dependable, punctual, and able to work independently with minimal supervision.
  • Comfortable using computers, email, Microsoft Office, and general office technology.
  • Ability to remain calm, professional, and solution-focused when handling urgent or difficult situations.
Preferred Qualifications
  • Experience working in a healthcare, home care, LHCSA, MLTC, Medicaid, or human services setting.
  • Experience providing administrative support to executive leadership.
  • Familiarity with scheduling, HR, compliance, billing, or operational support functions.
  • Experience handling confidential employee, client, or business information.
  • Strong follow-up skills and ability to track multiple open items.
  • Ability to communicate professionally with both internal staff and external contacts.

Salary Description
$20.00 - $25.00 per hour, based on experience

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