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Executive Assistant Office Manager Jobs in Rochester, NY

YMCA of Greater Rochester

Office Manager

Penfield, NY

$20 - $22/hr

... the Office Manager is responsible to provide exceptional administrative support to the licensed ... Ability to move around the classroom to assist children and supervise children with daily ...

YMCA of Greater Rochester

Office Manager

Penfield, NY · On-site

$20 - $22/hr

... the Office Manager is responsible to provide exceptional administrative support to the licensed ... Ability to move around the classroom to assist children and supervise children with daily ...

Safran

Facilities & Office Manager

West Henrietta, NY

$28 - $32/hr

We're looking for a Facilities & Office Manager to join our growing team in West Henrietta, NY! Who ... Provides general administrative support to the Executive Team on an as needed basis. * Orders food ...

Safran

Facilities & Office Manager

West Henrietta, NY · On-site

$28 - $32/hr

We're looking for a Facilities & Office Manager to join our growing team in West Henrietta, NY! Who ... Provides general administrative support to the Executive Team on an as needed basis. * Orders food ...

Safran

Facilities & Office Manager

West Henrietta, NY · On-site

$28 - $32/hr

We're looking for a Facilities & Office Manager to join our growing team in West Henrietta, NY! Who ... Provides general administrative support to the Executive Team on an as needed basis. * Orders food ...

Jim Barnard Chevrolet Inc

Be Seen First

Office Manager/Assistant Controller

Churchville, NY · On-site

$55K - $80K/yr

Join the Jim Barnard Chevrolet Team Jim Barnard Chevrolet is seeking an experienced, detail-oriented, and motivated Office Manager/Assistant Controller to join our family-owned Chevrolet dealership ...

Jim Barnard Chevrolet Inc

Be Seen First

Office Manager/Assistant Controller

Churchville, NY · On-site

$55K - $80K/yr

Join the Jim Barnard Chevrolet Team Jim Barnard Chevrolet is seeking an experienced, detail-oriented, and motivated Office Manager/Assistant Controller to join our family-owned Chevrolet dealership ...

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Executive Assistant Office Manager information

See Rochester, NY salary details

$28.6K

$65.3K

$114.5K

How much do executive assistant office manager jobs pay per year?

As of Sep 2, 2026, the average yearly pay for executive assistant office manager in Rochester, NY is $65,309.00, according to ZipRecruiter salary data. Most workers in this role earn between $47,400.00 and $76,500.00 per year, depending on experience, location, and employer.

What is an executive assistant office manager?

Executive Assistant Office Managers are professionals who provide high-level administrative support to executives while also overseeing the daily operations of an office. Their responsibilities often include managing schedules, organizing meetings, handling correspondence, supervising administrative staff, and ensuring the smooth functioning of office procedures. They serve as a vital link between upper management and other employees, helping to coordinate activities and improve office efficiency. This dual role requires strong organizational, communication, and multitasking skills. Executive Assistant Office Managers often work in fast-paced environments and need to handle sensitive information with discretion.

How does an executive assistant office manager balance supporting executive leadership with managing office operations?

An Executive Assistant Office Manager often juggles dual responsibilities by strategically prioritizing tasks and maintaining clear communication. Supporting executive leadership may involve managing calendars, preparing reports, and handling confidential correspondence, while office management includes overseeing administrative staff, supplies, and facility needs. Success in this role hinges on adaptability, strong organizational skills, and the ability to delegate when possible. Collaboration with other departments and proactive problem-solving are also key to ensuring both executive and office needs are met efficiently.

What are the key skills and qualifications needed to thrive as an executive assistant office manager, and why are they important?

To thrive as an Executive Assistant Office Manager, you need strong organizational skills, attention to detail, and proficiency in business administration, often backed by relevant experience or an associate's or bachelor's degree. Mastery of office software (such as Microsoft Office Suite), calendar management systems, and sometimes familiarity with project management tools or certifications like CAP (Certified Administrative Professional) is highly valued. Exceptional communication, discretion, and multitasking abilities help you manage executive needs and office operations seamlessly. These skills and qualities are crucial for ensuring efficient workflow, supporting executive productivity, and maintaining a well-coordinated workplace.

What are popular job titles related to Executive Assistant Office Manager jobs in Rochester, NY?

For Executive Assistant Office Manager jobs in Rochester, NY, the most frequently searched job titles are:

What job categories do people searching Executive Assistant Office Manager jobs in Rochester, NY look for?

The top searched job categories for Executive Assistant Office Manager jobs in Rochester, NY are:

What cities near Rochester, NY are hiring for Executive Assistant Office Manager jobs?

Cities near Rochester, NY with the most Executive Assistant Office Manager job openings:

Executive Assistant Office Manager jobs near you
Infographic showing various Executive Assistant Office Manager job openings in Rochester, NY as of August 2026, with employment types broken down into 84% Full Time, 13% Part Time, and 3% Contract. Highlights an 87% Physical, 2% Hybrid, and 11% Remote job distribution, with an average salary of $65,309 per year, or $31.4 per hour.

Office Manager

YMCA of Greater Rochester

Penfield, NY

$20 - $22/hr

Full-time

Posted 4 days ago

YMCA Of Greater Rochester rating

6.2

Company rating: 6.2 out of 10

Based on 20 frontline employees who took The Breakroom Quiz

566th of 783 rated non-profit organizations

Job description

Description

$20 to $22/hr. and a Free Family YMCA Membership


Under the direction of the Center Director the Office Manager is responsible to provide exceptional administrative support to the licensed child care center. The responsibilities include managing records and files, answering phone calls, preparation of all communications related to any departmental activity including billing documents and provide service to members.


SPECIFIC RESPONSIBILITIES:

Provide comprehensive administrative support to the Center and Center Director.

Serve as the first point of contact by greeting parents, visitors, and staff in a professional and welcoming manner.

Monitor and screen all visitors, ensuring adherence to building security and sign-in policies.

Manage and oversee daily check-in and check-out procedures.

Communicate with parents regarding facility information, policies, and enrollment procedures; conduct tours for prospective families as requested.

Answer, screen, and direct incoming phone calls; respond to general inquiries in a timely and courteous manner.

Prepare and distribute correspondence, including memos, letters, forms, and other communications.

Process enrollments and accurately collect and record parent payments in the designated system (Active).

Maintain and update children's files to ensure compliance with OCFS requirements; communicate with families regarding required documentation and updates.

Maintain current records of teacher availability and coordinate classroom coverage as needed.

Support compliance with OCFS regulations and Association policies across all program operations, including maintenance, emergency procedures, incident reporting, purchasing, personnel, and accounting systems.

Assist with the administration of medication in accordance with OCFS regulations.

Maintain all required certifications and credentials.

Attend required meetings and professional development trainings.

Perform other duties as assigned by the supervisor.


Requirements


Must be at least 21 years of age and possess a high school diploma or GED; associate's degree or higher preferred.

Minimum of one (1) year of administrative and customer service experience required; experience in a childcare or youth-serving environment preferred.

Highly organized, professional, and enthusiastic self-starter with strong administrative and time-management skills.

Excellent verbal and written communication skills, including strong proofreading skills and attention to detail.

Proven ability to prioritize workload, manage multiple deadlines, problem-solve effectively, and ensure follow-through on assignments.

Ability to work independently while also collaborating effectively with staff, families, and community partners.

Proficient in Microsoft Office and other standard office software; experience with childcare management software and database systems preferred.

CPR/AED, First Aid, and Medication Administration certification required or ability to obtain within 60 days of hire.

Demonstrates commitment to the YMCA's mission and values, maintaining professionalism, accountability, and a focus on continuous improvement


PHYSICAL REQUIREMENTS:

Must be able to stand for the duration of the shift

Must be able to bend and stoop occasionally

Must be able to lift 45 pounds occasionally

Ability to supervise children by sight at all times.

Ability to move quickly to react to safety issues in the setting (i.e. aggressive behavior).

Ability to move around the classroom to assist children and supervise children with daily activities, social interaction, physical and emotional needs.

Ability to move from space to space, and is required to enter all YMCA environments including, program space, buses, schools, pools, and program area.

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