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Department Office Assistant Jobs (NOW HIRING)

HonorVet Technologies

Office Assistant

Everett, WA · On-site

$18.50 - $24.25/hr

Executive Department, Community Transit, Everett, WA (in-person) Summary: * As an Office Assistant in the Executive Department, you will greet department visitors and perform a variety of office ...

Wheaton College

History Office Assistant

Wheaton, IL · On-site

$16.50 - $21.75/hr

Student Office Assistant - History Department The History Department is seeking motivated and dependable student office assistants to provide general administrative support, assist with departmental ...

Kinghorn Law

Office Assistant

Tucson, AZ · On-site

$18 - $20/hr

Office Assistant Classification ... Non-exempt Primary Dept: Office Administration Hours: Full-time (40 hours per week) Schedule:

Wheaton College

History Office Assistant 2026-2027

Wheaton, IL · On-site

$16.25 - $21.25/hr

Student Office Assistant - History Department The History Department is seeking motivated and dependable student office assistants to provide general administrative support, assist with departmental ...

Kinghorn Law

Office Assistant

Tucson, AZ · On-site

Salary: $18-$20 Office Assistant Classification ... Non-exempt Primary Dept: Office Administration Hours: Full-time (40 hours per week) Schedule:

Quality Staffing

Office Assistant

Camden, TN · On-site

$16/hr

Office Assistant Job Duties & Responsibilities ... Under general supervision, perform county health department office work, in a medical office/clinic ...

New

NORFOLK TRUCK CENTER

Service Dept. Office Admin

Hampton, VA · On-site

$17.75 - $24.50/hr

Service Dept. Office Admin HAMPTON, VA Service Dept. Office Admin Norfolk Truck Center is looking ... In this role, you'll be working alongside the Service Team to assist in organizing information and ...

NORFOLK TRUCK CENTER

Service Dept. Office Admin

Hampton, VA

$17.50 - $24/hr

Service Dept. Office Admin HAMPTON, VA Service Dept. Office Admin Norfolk Truck Center is looking ... In this role, you'll be working alongside the Service Team to assist in organizing information and ...

NORFOLK TRUCK CENTER

Service Dept. Office Admin

Hampton, VA

$17.75 - $24.50/hr

Service Dept. Office Admin HAMPTON, VA Service Dept. Office Admin Norfolk Truck Center is looking ... In this role, you'll be working alongside the Service Team to assist in organizing information and ...

Norfolk Truck Center Inc

Service Dept. Office Admin

Hampton, VA · On-site

$17.75 - $24.50/hr

Service Dept. Office Admin Hampton, VA Norfolk Truck Center is looking for a dependable, friendly ... In this role, you'll be working alongside the Service Team to assist in organizing information and ...

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Department Office Assistant information

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How much do department office assistant jobs pay per hour?

As of Jul 15, 2026, the average hourly pay for department office assistant in the United States is $18.94, according to ZipRecruiter salary data. Most workers in this role earn between $16.11 and $21.15 per hour, depending on experience, location, and employer.

How does a Department Office Assistant typically support team communication and workflow?

A Department Office Assistant plays a key role in ensuring smooth communication and workflow within a team. They are often responsible for managing calendars, scheduling meetings, distributing internal memos, and maintaining shared documents, which helps keep everyone on the same page. Additionally, they act as a liaison between different team members and departments, helping to relay important information, coordinate tasks, and address any logistical issues that arise. This support is essential for maintaining productivity and fostering a collaborative work environment.

What are the key skills and qualifications needed to thrive as a Department Office Assistant, and why are they important?

To thrive as a Department Office Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, typically supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, email platforms, and document management systems is usually required. Excellent communication, time management, and problem-solving abilities help you interact effectively with staff and handle multiple tasks efficiently. These skills ensure smooth office operations, timely completion of administrative tasks, and effective support for the department's goals.

What does an office assistant do?

An office assistant performs administrative tasks such as answering phones, managing schedules, filing documents, and handling correspondence. They often use office software like Microsoft Office and may assist with data entry, organizing meetings, and maintaining office supplies to support daily operations.

What are Department Office Assistants?

Department Office Assistants are administrative professionals who support the daily operations of a specific department within an organization. Their responsibilities typically include managing correspondence, scheduling meetings, maintaining records, and assisting with basic bookkeeping tasks. They play a crucial role in ensuring that the department runs smoothly by providing clerical and organizational support to both staff and management. Strong communication, organizational, and computer skills are essential for this position. Department Office Assistants often interact with staff, students, or clients, depending on the department's function.

What does a department assistant do?

A department office assistant performs administrative tasks such as managing correspondence, scheduling appointments, maintaining records, and supporting staff with daily operations. They often use office software like Microsoft Office and need good organizational and communication skills to ensure smooth department functioning.

How much is an office assistant's salary?

The salary for a department office assistant typically ranges from $25,000 to $40,000 annually, depending on experience, location, and the organization. Entry-level positions may start lower, while experienced assistants or those in larger organizations can earn higher wages. Benefits such as health insurance and paid time off are often included.

What is the difference between Department Office Assistant vs Administrative Assistant?

AspectDepartment Office AssistantAdministrative Assistant
CredentialsHigh school diploma or equivalent; some roles may require basic certificationsHigh school diploma; some positions may prefer additional certifications or experience
Work EnvironmentTypically in government, educational, or corporate departmentsCommonly in various industries including corporate, healthcare, and non-profits
Employer & Industry UsageUsed within specific departments of organizationsUsed across multiple industries for general administrative support
Search & Comparison IntentOften searched by those looking for department-specific support rolesMore general, broader search for administrative support roles

The Department Office Assistant primarily supports a specific department within an organization, often in government or educational settings, focusing on department-specific tasks. The Administrative Assistant has a broader role, providing general administrative support across various industries. While both roles require similar credentials, their work environments and scope differ, making each suited to different career paths or organizational needs.

What is the highest paid assistant job?

The highest paid assistant jobs are often executive assistants or administrative assistants working in high-level industries or corporations, with salaries reaching six figures for those supporting top executives. Specialized skills, such as proficiency in project management tools or foreign languages, can also increase earning potential.
More about Department Office Assistant jobs
What cities are hiring for Department Office Assistant jobs? Cities with the most Department Office Assistant job openings:
What are the most commonly searched types of Department Office jobs? The most popular types of Department Office jobs are:
What states have the most Department Office Assistant jobs? States with the most job openings for Department Office Assistant jobs include:
What job categories do people searching Department Office Assistant jobs look for? The top searched job categories for Department Office Assistant jobs are:
Department Office Assistant jobs near you
Infographic showing various Department Office Assistant job openings in the United States as of July 2026, with employment types broken down into 67% Full Time, and 33% Contract. Highlights an 67% In-person, and 33% Remote job distribution, with an average salary of $39,385 per year, or $18.9 per hour.
English Department Office Assistant

English Department Office Assistant

Chapman University

Orange, CA • On-site

$17/hr

Other

Posted 10 days ago

Chapman University rating

7.4

Company rating: 7.4 out of 10

Based on 9 frontline employees who took The Breakroom Quiz

301st of 555 rated colleges and universities

Job description

Posting Details
Student Title Classification Information
Quick Link
https://chapman.peopleadmin.com/postings/39253
Job Number
SE183224
Position Information
Department or Unit Name
English
Position Headcount
1
Position Title
English Department Office Assistant
Academic Year
Spring 2026
Term or Semester
All Academic Year
Is this Role for an Undergrad or Grad Student?
Undergrad
Anticipated Pay Range
$17.00
Pay Range Information
Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate's qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.
On which Campus will this work be done?
Orange
Approved Supervisor
Samantha De La O
Supervisor Email
sadelao@chapman.edu
Scheduling
Please use dates within Chapman Academic Calendar
(https://www.chapman.edu/academics/academic-calendar.aspx)
Desired Start Date
04/06/2026
Projected End Date
05/24/2026
Average number of hours per week
Up to 19 Hrs
Position Summary Information
Job Description Summary
The Department of English in Wilkinson College of Arts, Humanities, and Social Sciences seeks a responsible and detail-oriented Student Office Assistant to provide administrative and creative support to the department's staff and faculty. The Student Office Assistant will assist with daily office operations, communications, and departmental projects while contributing to a welcoming and professional environment for students, faculty, and visitors.
This position offers students the opportunity to gain professional administrative experience while supporting the academic mission of the department. A letter of recommendation from a faculty member in the department of English will be a required part of the application.
Responsibilities
  • Provide general administrative support to department staff and faculty
  • Greet visitors and assist students, faculty, and guests in a professional and welcoming manner
  • Monitor and respond to departmental communications (email, phone, and in-person inquiries)
  • Assist with document preparation, filing, scanning, copying, and data entry
  • Maintain organized electronic and physical filing systems
  • Assist with departmental spreadsheets, tracking documents, and record keeping
  • Support event preparation and logistics for departmental programs, lectures, and events
  • Create flyers, announcements, and promotional materials using Canva
  • Assist with updating departmental materials and communications
  • Help maintain office organization and supplies
  • Perform other administrative or special project duties as assigned
Student administrative assistants at Chapman typically support office organization, data entry, communication with visitors, and event preparation while contributing to efficient departmental operations.
Required Qualifications
  • Must be a current Chapman University student majoring in English or Creative Writing
  • Strong written and verbal communication skills
  • Strong organizational skills and attention to detail
  • Ability to work independently and manage multiple tasks
  • Ability to maintain confidentiality and professionalism in an academic office environment
  • Proficiency with Microsoft Office (Word, Excel, Outlook) and Microsoft Teams
Desired Qualifications
  • Previous administrative or office experience
  • Experience with Canva or graphic design tools
  • Interest in academic publishing, literary events, or departmental communications
  • Experience working in a collaborative office environment

Special Instructions to Applicants
Training and Evaluation
Upon hire, training will be required for academic program requirements, policies, and procedures, legal requirements (FERPA), campus resources, and the scope of the position.
Budget Information
Is Federal work-study required?
With or Without FWS

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