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Department Office Assistant Jobs (NOW HIRING)

HonorVet Technologies

Office Assistant

Everett, WA · On-site

$18.50 - $24.25/hr

Executive Department, Community Transit, Everett, WA (in-person) Summary: * As an Office Assistant in the Executive Department, you will greet department visitors and perform a variety of office ...

Wheaton College

History Office Assistant

Wheaton, IL · On-site

$16.50 - $21.75/hr

Student Office Assistant - History Department The History Department is seeking motivated and dependable student office assistants to provide general administrative support, assist with departmental ...

Wheaton College

History Office Assistant 2026-2027

Wheaton, IL · On-site

$16.25 - $21.25/hr

Student Office Assistant - History Department The History Department is seeking motivated and dependable student office assistants to provide general administrative support, assist with departmental ...

Berklee

Guitar Department Student Assistant

Boston, MA

$16.45/hr

Guitar Department Office Assistants work in the Guitar Office in 921 Boylston St. and report to the Guitar Department Coordinator and Senior Coordinator. This position is for the Fall 2026 semester ...

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How much do department office assistant jobs pay per hour?

As of Aug 25, 2026, the average hourly pay for department office assistant in the United States is $18.94, according to ZipRecruiter salary data. Most workers in this role earn between $16.11 and $21.15 per hour, depending on experience, location, and employer.

What is a department office assistant?

Department Office Assistants are administrative professionals who support the daily operations of a specific department within an organization. Their responsibilities typically include managing correspondence, scheduling meetings, maintaining records, and assisting with basic bookkeeping tasks. They play a crucial role in ensuring that the department runs smoothly by providing clerical and organizational support to both staff and management. Strong communication, organizational, and computer skills are essential for this position. Department Office Assistants often interact with staff, students, or clients, depending on the department's function.

What does a department office assistant do?

A Department Office Assistant plays a key role in ensuring smooth communication and workflow within a team. They are often responsible for managing calendars, scheduling meetings, distributing internal memos, and maintaining shared documents, which helps keep everyone on the same page. Additionally, they act as a liaison between different team members and departments, helping to relay important information, coordinate tasks, and address any logistical issues that arise. This support is essential for maintaining productivity and fostering a collaborative work environment.

What are the key skills and qualifications needed to thrive as a department office assistant, and why are they important?

To thrive as a Department Office Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, typically supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, email platforms, and document management systems is usually required. Excellent communication, time management, and problem-solving abilities help you interact effectively with staff and handle multiple tasks efficiently. These skills ensure smooth office operations, timely completion of administrative tasks, and effective support for the department's goals.

What is the difference between Department Office Assistant vs Administrative Assistant?

AspectDepartment Office AssistantAdministrative Assistant
CredentialsHigh school diploma or equivalent; some roles may require basic certificationsHigh school diploma; some positions may prefer additional certifications or experience
Work EnvironmentTypically in government, educational, or corporate departmentsCommonly in various industries including corporate, healthcare, and non-profits
Employer & Industry UsageUsed within specific departments of organizationsUsed across multiple industries for general administrative support
Search & Comparison IntentOften searched by those looking for department-specific support rolesMore general, broader search for administrative support roles

The Department Office Assistant primarily supports a specific department within an organization, often in government or educational settings, focusing on department-specific tasks. The Administrative Assistant has a broader role, providing general administrative support across various industries. While both roles require similar credentials, their work environments and scope differ, making each suited to different career paths or organizational needs.

How much is a department office assistant's salary?

The salary for a department office assistant typically ranges from $25,000 to $45,000 annually, depending on experience, location, and the organization. Entry-level positions may start lower, while experienced assistants or those in larger institutions can earn higher wages. The role often requires proficiency in office software and strong organizational skills.
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What are the most commonly searched types of Department Office jobs?

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Department Office Assistant jobs near you
Infographic showing various Department Office Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 87% Full Time, 10% Part Time, and 2% Contract. Highlights an 88% Physical, 5% Hybrid, and 7% Remote job distribution, with an average salary of $39,385 per year, or $18.9 per hour.

MATHEMATICS DEPARTMENT - OFFICE ASSISTANT POOL

Del Mar College

Corpus Christi, TX • On-site

$10/hr

Part-time

Re-posted 16 days ago

Del Mar College rating

7.9

Company rating: 7.9 out of 10

Based on 11 frontline employees who took The Breakroom Quiz

209th of 622 rated colleges and universities

Job description

Posting Details
Position Information
Posting Number
PT2463
Job Title
MATHEMATICS DEPARTMENT - OFFICE ASSISTANT POOL
Department
Mathematics
Position Type
Non-Exempt
Employment Status
Part-Time
Salary
Minimum $10.00 per hour
Open Date
11/12/2025
Close Date
Open Until Filled
No
Position Summary Information
Job Description Summary
The purpose of this position is to assist the Mathematics Department with daily operations and to provide clerical support.
Minimum Qualifications
At least thirty (30) college credit hours completed.
Required Job Knowledge, Skills, Abilities
  • General office knowledge.
  • Ability to maintain confidentiality.
  • Punctuality and dependability.
  • Willingness to be a team player.
  • Attention to detail and accuracy.
  • Great customer service.
  • Excellent communication skills.
  • Computer literate.
  • Professional work ethic.
  • Leadership skills.

Preferred Qualifications
  • Associates degree.
  • Six (6) months office/clerical related experience.
  • Experience using mobile technology and devices.
  • Knowledge of Canvas and WebDMC
  • Ability to work evenings and weekends.
  • Friendly disposition in person or on the phone.

Special Instructions to Applicants
This is a security-sensitive position. Employment resulting from this advertisement is subject to federal laws that require the verification of identity and the legal right to work in the United States. Employment is contingent upon the successful completion of a criminal background and reference checks. The College reserves the right to cancel or extend all recruitment actions. Del Mar College is an Equal Opportunity employer. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Our Culture
Del Mar College is committed to fostering a culture aligned with The Viking Way, which emphasizes respect, integrity, collaboration, accountability, and a commitment to excellence. Employees are expected to contribute to a positive work environment by demonstrating professionalism, supporting colleagues and students, and engaging in continuous learning and development. In support of the College's Strategic Plan 2024-2029, Guiding Star III: Cultivate, all employees are encouraged to actively participate in opportunities that promote personal and professional growth, advance a culture of belonging, and strengthen the College's ability to serve its students and community.
Job Duties
Job Duty
Monitor the office for students needing assistance.
Job Duty
Assist students as needed.
Job Duty
Assist with maintaining inventory of technology, equipment and books.
Job Duty
Maintain and stock office and instructional supplies.
Job Duty
Answer telephones and process mail.
Job Duty
Maintain an organized and neat facility.
Job Duty
Provide clerical assistance to the administrative assistant and chairs.
Job Duty
Other duties as assigned.

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