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Department Office Assistant Jobs (NOW HIRING)

Metuchen School District

Office Assistant

Metuchen, NJ · On-site

$20/hr

Office assistant Public school central office department office in need of smart, organized and detail-oriented individual with some people-skills to: * Equipment inventory * Equipment check-in

Metuchen School District

Office Assistant

Metuchen, NJ · On-site

$20/hr

Central Office Office assistant Public school central office department office in need of smart, organized and detail-oriented individual with some people-skills to: * Equipment inventory * Equipment ...

Kinghorn Law

Office Assistant

Tucson, AZ · On-site

Salary: $18-$20 Office Assistant Classification ... Non-exempt Primary Dept: Office Administration Hours: Full-time (40 hours per week) Schedule:

Wheaton College

History Office Assistant 2026-2027

Wheaton, IL · On-site

$16.25 - $21.25/hr

Student Office Assistant - History Department The History Department is seeking motivated and dependable student office assistants to provide general administrative support, assist with departmental ...

NORFOLK TRUCK CENTER

Service Dept. Office Admin

Hampton, VA · On-site

$17.75 - $24.50/hr

Service Dept. Office Admin HAMPTON, VA Service Dept. Office Admin Norfolk Truck Center is looking ... In this role, you'll be working alongside the Service Team to assist in organizing information and ...

Norfolk Truck Center Inc

Service Dept. Office Admin

Hampton, VA · On-site

$17.75 - $24.50/hr

Service Dept. Office Admin HAMPTON, VA Service Dept. Office Admin Norfolk Truck Center is looking ... In this role, you'll be working alongside the Service Team to assist in organizing information and ...

NORFOLK TRUCK CENTER

Service Dept. Office Admin

Hampton, VA

$17.50 - $24/hr

Service Dept. Office Admin HAMPTON, VA Service Dept. Office Admin Norfolk Truck Center is looking ... In this role, you'll be working alongside the Service Team to assist in organizing information and ...

NORFOLK TRUCK CENTER

Service Dept. Office Admin

Hampton, VA

$17.75 - $24.50/hr

Service Dept. Office Admin HAMPTON, VA Service Dept. Office Admin Norfolk Truck Center is looking ... In this role, you'll be working alongside the Service Team to assist in organizing information and ...

Unf

Dean of Students Office Assistant

Jacksonville, FL · On-site

$16/hr

Department Office of the Dean of Students-OPS Compensation $16.00 Hourly General Description: The Office Assistant provides administrative and customer service support for the Dean of Students Office.

Talkishco

Office Assistant

Jersey City, NJ

The Office Assistant will manage administrative tasks, help maintain an organized and welcoming workspace, and assist various departments with clerical support as needed. The ideal candidate is ...

Diaz Consulting

Office Assistant

Madison, WI

As an Office Assistant, you will be responsible for providing comprehensive administrative support to various departments and helping to maintain an organized, productive work environment. Pay ...

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Department Office Assistant information

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How much do department office assistant jobs pay per hour?

As of Jun 25, 2026, the average hourly pay for department office assistant in the United States is $18.94, according to ZipRecruiter salary data. Most workers in this role earn between $16.11 and $21.15 per hour, depending on experience, location, and employer.

How does a Department Office Assistant typically support team communication and workflow?

A Department Office Assistant plays a key role in ensuring smooth communication and workflow within a team. They are often responsible for managing calendars, scheduling meetings, distributing internal memos, and maintaining shared documents, which helps keep everyone on the same page. Additionally, they act as a liaison between different team members and departments, helping to relay important information, coordinate tasks, and address any logistical issues that arise. This support is essential for maintaining productivity and fostering a collaborative work environment.

How much is the salary of an office assistant?

The salary of a Department Office Assistant typically ranges from $25,000 to $40,000 per year, depending on experience, location, and the organization. Entry-level positions may start lower, while experienced assistants or those in larger organizations can earn higher wages. Benefits and work hours can also influence overall compensation.

What are the key skills and qualifications needed to thrive as a Department Office Assistant, and why are they important?

To thrive as a Department Office Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, typically supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, email platforms, and document management systems is usually required. Excellent communication, time management, and problem-solving abilities help you interact effectively with staff and handle multiple tasks efficiently. These skills ensure smooth office operations, timely completion of administrative tasks, and effective support for the department's goals.

What are Department Office Assistants?

Department Office Assistants are administrative professionals who support the daily operations of a specific department within an organization. Their responsibilities typically include managing correspondence, scheduling meetings, maintaining records, and assisting with basic bookkeeping tasks. They play a crucial role in ensuring that the department runs smoothly by providing clerical and organizational support to both staff and management. Strong communication, organizational, and computer skills are essential for this position. Department Office Assistants often interact with staff, students, or clients, depending on the department's function.

What does a department assistant do?

A department office assistant provides administrative support within a specific department, handling tasks such as answering phones, managing schedules, organizing files, and assisting with correspondence. They often use office software like Microsoft Office and may coordinate meetings or events to ensure smooth department operations.

What is the difference between Department Office Assistant vs Administrative Assistant?

AspectDepartment Office AssistantAdministrative Assistant
CredentialsHigh school diploma or equivalent; some roles may require basic certificationsHigh school diploma; some positions may prefer additional certifications or experience
Work EnvironmentTypically in government, educational, or corporate departmentsCommonly in various industries including corporate, healthcare, and non-profits
Employer & Industry UsageUsed within specific departments of organizationsUsed across multiple industries for general administrative support
Search & Comparison IntentOften searched by those looking for department-specific support rolesMore general, broader search for administrative support roles

The Department Office Assistant primarily supports a specific department within an organization, often in government or educational settings, focusing on department-specific tasks. The Administrative Assistant has a broader role, providing general administrative support across various industries. While both roles require similar credentials, their work environments and scope differ, making each suited to different career paths or organizational needs.

What duties does an office assistant do?

An office assistant performs tasks such as answering phones, managing schedules, filing documents, handling correspondence, and supporting daily administrative operations. They often use office software like Microsoft Office and need good organizational and communication skills to ensure smooth office functioning.

What job makes $10,000 a month without a degree?

A Department Office Assistant typically does not earn $10,000 a month without a degree; such high salaries are uncommon for this role. High-paying jobs that can reach this level without a degree often include specialized sales, real estate, or entrepreneurial ventures, but they usually require significant experience, skills, or certifications. Most roles with this income level generally demand advanced skills or industry-specific knowledge rather than formal education alone.
More about Department Office Assistant jobs
What cities are hiring for Department Office Assistant jobs? Cities with the most Department Office Assistant job openings:
What are the most commonly searched types of Department Office jobs? The most popular types of Department Office jobs are:
What states have the most Department Office Assistant jobs? States with the most job openings for Department Office Assistant jobs include:
What job categories do people searching Department Office Assistant jobs look for? The top searched job categories for Department Office Assistant jobs are:
Department Office Assistant jobs near you
Infographic showing various Department Office Assistant job openings in the United States as of June 2026, with employment types broken down into 67% Full Time, and 33% Contract. Highlights an 67% In-person, and 33% Remote job distribution, with an average salary of $39,385 per year, or $18.9 per hour.
English Department Office Assistant

English Department Office Assistant

Chapman University

Orange, CA

$17/hr

Other

Posted 20 days ago

Chapman University rating

7.4

Company rating: 7.4 out of 10

Based on 9 frontline employees who took The Breakroom Quiz

288th of 539 rated colleges and universities

Job description

Student Title Classification Information
Quick Link https://chapman.peopleadmin.com/postings/39253 Job Number SE183224
Position Information
Department or Unit Name English Position Headcount 1 Position Title English Department Office Assistant Academic Year Spring 2026 Term or Semester All Academic Year Is this Role for an Undergrad or Grad Student? Undergrad Anticipated Pay Range $17.00 Pay Range Information
Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate's qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.
On which Campus will this work be done? Orange Approved Supervisor Samantha De La O Supervisor Email sadelao@chapman.edu
Scheduling

Please use dates within Chapman Academic Calendar
(https://www.chapman.edu/academics/academic-calendar.aspx)

Desired Start Date 04/06/2026 Projected End Date 05/24/2026 Average number of hours per week Up to 19 Hrs
Position Summary Information
Job Description Summary
The Department of English in Wilkinson College of Arts, Humanities, and Social Sciences seeks a responsible and detail-oriented Student Office Assistant to provide administrative and creative support to the department's staff and faculty. The Student Office Assistant will assist with daily office operations, communications, and departmental projects while contributing to a welcoming and professional environment for students, faculty, and visitors.
This position offers students the opportunity to gain professional administrative experience while supporting the academic mission of the department. A letter of recommendation from a faculty member in the department of English will be a required part of the application.
Responsibilities
  • Provide general administrative support to department staff and faculty
  • Greet visitors and assist students, faculty, and guests in a professional and welcoming manner
  • Monitor and respond to departmental communications (email, phone, and in-person inquiries)
  • Assist with document preparation, filing, scanning, copying, and data entry
  • Maintain organized electronic and physical filing systems
  • Assist with departmental spreadsheets, tracking documents, and record keeping
  • Support event preparation and logistics for departmental programs, lectures, and events
  • Create flyers, announcements, and promotional materials using Canva
  • Assist with updating departmental materials and communications
  • Help maintain office organization and supplies
  • Perform other administrative or special project duties as assigned

Student administrative assistants at Chapman typically support office organization, data entry, communication with visitors, and event preparation while contributing to efficient departmental operations.
Required Qualifications
  • Must be a current Chapman University student majoring in English or Creative Writing
  • Strong written and verbal communication skills
  • Strong organizational skills and attention to detail
  • Ability to work independently and manage multiple tasks
  • Ability to maintain confidentiality and professionalism in an academic office environment
  • Proficiency with Microsoft Office (Word, Excel, Outlook) and Microsoft Teams
Desired Qualifications
  • Previous administrative or office experience
  • Experience with Canva or graphic design tools
  • Interest in academic publishing, literary events, or departmental communications
  • Experience working in a collaborative office environment
Special Instructions to Applicants
Training and Evaluation
Upon hire, training will be required for academic program requirements, policies, and procedures, legal requirements (FERPA), campus resources, and the scope of the position.
Budget Information
Is Federal work-study required? With or Without FWS

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