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Department Office Assistant Jobs (NOW HIRING)

StateJobsNY

Office Assistant 1 (NY HELPS), Box

Rome, NY · On-site

$15.75 - $20.75/hr

Office Assistant 1 The New York State Education Department's Office of Education Policy is seeking candidates for an Office Assistant 1 position at the New York State School for the Deaf. Duties of ...

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Universities of Wisconsin

Office Assistant

Kenosha, WI · On-site

$11/hr

The Office Assistant is a student member of the Housing & Residence Life team. This position ... Representing the department in public relations initiatives (giving housing tours, appearing at ...

Universities of Wisconsin

Office Assistant

Kenosha, WI · On-site

$11/hr

The Office Assistant is a student member of the Housing & Residence Life team. This position ... Representing the department in public relations initiatives (giving housing tours, appearing at ...

Wisconsin

Office Assistant

Kenosha, WI

$11/hr

The Office Assistant is a student member of the Housing & Residence Life team. This position ... Representing the department in public relations initiatives (giving housing tours, appearing at ...

Crown Staffing LLC

Office Assistant

Fairfield, OH · On-site

$18 - $20/hr

Provide administrative support to the accounting department * Assist management with daily office tasks and special projects Why Work With Our Client * Part-time schedule with flexible hours

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Department Office Assistant information

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How much do department office assistant jobs pay per hour?

As of Jul 16, 2026, the average hourly pay for department office assistant in the United States is $18.94, according to ZipRecruiter salary data. Most workers in this role earn between $16.11 and $21.15 per hour, depending on experience, location, and employer.

How does a Department Office Assistant typically support team communication and workflow?

A Department Office Assistant plays a key role in ensuring smooth communication and workflow within a team. They are often responsible for managing calendars, scheduling meetings, distributing internal memos, and maintaining shared documents, which helps keep everyone on the same page. Additionally, they act as a liaison between different team members and departments, helping to relay important information, coordinate tasks, and address any logistical issues that arise. This support is essential for maintaining productivity and fostering a collaborative work environment.

What are the key skills and qualifications needed to thrive as a Department Office Assistant, and why are they important?

To thrive as a Department Office Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, typically supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, email platforms, and document management systems is usually required. Excellent communication, time management, and problem-solving abilities help you interact effectively with staff and handle multiple tasks efficiently. These skills ensure smooth office operations, timely completion of administrative tasks, and effective support for the department's goals.

What does an office assistant do?

An office assistant performs administrative tasks such as answering phones, managing schedules, filing documents, and handling correspondence. They often use office software like Microsoft Office and may assist with data entry, organizing meetings, and maintaining office supplies to support daily operations.

What are Department Office Assistants?

Department Office Assistants are administrative professionals who support the daily operations of a specific department within an organization. Their responsibilities typically include managing correspondence, scheduling meetings, maintaining records, and assisting with basic bookkeeping tasks. They play a crucial role in ensuring that the department runs smoothly by providing clerical and organizational support to both staff and management. Strong communication, organizational, and computer skills are essential for this position. Department Office Assistants often interact with staff, students, or clients, depending on the department's function.

What does a department assistant do?

A department office assistant performs administrative tasks such as managing correspondence, scheduling appointments, maintaining records, and supporting staff with daily operations. They often use office software like Microsoft Office and need good organizational and communication skills to ensure smooth department functioning.

How much is an office assistant's salary?

The salary for a department office assistant typically ranges from $25,000 to $40,000 annually, depending on experience, location, and the organization. Entry-level positions may start lower, while experienced assistants or those in larger organizations can earn higher wages. Benefits such as health insurance and paid time off are often included.

What is the difference between Department Office Assistant vs Administrative Assistant?

AspectDepartment Office AssistantAdministrative Assistant
CredentialsHigh school diploma or equivalent; some roles may require basic certificationsHigh school diploma; some positions may prefer additional certifications or experience
Work EnvironmentTypically in government, educational, or corporate departmentsCommonly in various industries including corporate, healthcare, and non-profits
Employer & Industry UsageUsed within specific departments of organizationsUsed across multiple industries for general administrative support
Search & Comparison IntentOften searched by those looking for department-specific support rolesMore general, broader search for administrative support roles

The Department Office Assistant primarily supports a specific department within an organization, often in government or educational settings, focusing on department-specific tasks. The Administrative Assistant has a broader role, providing general administrative support across various industries. While both roles require similar credentials, their work environments and scope differ, making each suited to different career paths or organizational needs.

What is the highest paid assistant job?

The highest paid assistant jobs are often executive assistants or administrative assistants working in high-level industries or corporations, with salaries reaching six figures for those supporting top executives. Specialized skills, such as proficiency in project management tools or foreign languages, can also increase earning potential.
More about Department Office Assistant jobs
What cities are hiring for Department Office Assistant jobs? Cities with the most Department Office Assistant job openings:
What are the most commonly searched types of Department Office jobs? The most popular types of Department Office jobs are:
What states have the most Department Office Assistant jobs? States with the most job openings for Department Office Assistant jobs include:
What job categories do people searching Department Office Assistant jobs look for? The top searched job categories for Department Office Assistant jobs are:
Department Office Assistant jobs near you
Infographic showing various Department Office Assistant job openings in the United States as of July 2026, with employment types broken down into 67% Full Time, and 33% Contract. Highlights an 67% In-person, and 33% Remote job distribution, with an average salary of $39,385 per year, or $18.9 per hour.
Office of Student Life - Student Life Office Assistant

Office of Student Life - Student Life Office Assistant

High Point University

High Point, NC • On-site

$8/hr

Part-time

Re-posted 3 days ago

High Point University rating

6.3

Company rating: 6.3 out of 10

Based on 11 frontline employees who took The Breakroom Quiz

472nd of 555 rated colleges and universities

Job description

Job Title: Student Life Office Assistant

Department: Office of Student Life

Supervisor: Tianna Stover & Bradley Taylor

Starting Rate of Pay: $8.00/hour

Length of Time: Eligible for rehire on a semester basis

Department Description

The Office of Student Life strives to model the value of service by improving the daily lives of the HPU family as a single source of knowledge for student life, engagement and residential living information. As a student employee, you will gain experience in customer service, leadership, problem-solving and teamwork.

Job Description

Student Life Office Assistants will provide HPU students, faculty, staff and families with first-class customer service in a solution-oriented team. They maintain a comprehensive knowledgebase of High Point University and the breath of resources, programming and events offered by the Office of Student Life.

Job Location/ Hours Required

The candidate will perform most/all job duties at the Office of Student Life in Slane Student Center. Hours may vary depending on the job requirements; however, the maximum number of hours a student employee may work per week is 20 hours. This position requires a minimum of 8 hours per week.

Responsibilities:

  • Provide unmatched customer service to all students, faculty, staff and visitors
  • Serve as a resource to the campus community by addressing the needs of walk-in visitors and by answering incoming phone calls
  • Communicate the University's mission and answer basic questions about HPU and Student Life policies, procedures, events and resources
  • Recognizes sensitive internal information and exercises discretion
  • Ability to work assigned shifts throughout the week (days and evenings), some weekends and special events
  • Execute multiple projects and job functions with efficiency
  • Assist with residence life roommate introductions
  • Attend all required training and staff meetings
  • Other duties as assigned

Required Qualifications:

Applicants should possess exceptional interpersonal skills, savvy communication and be comfortable communicating with others. Students must maintain a GPA of 2.75 or higher, be in good standing with Student Life and maintain a professional social media presence to remain eligible for this position.

Desired Skills:

  • Must have a minimum 2.75 overall GPA
  • Self-starter and the ability to absorb information quickly
  • Strong communication skills
  • On-campus involvement with clubs and organizations
  • Solution-oriented and a positive attitude
  • Dependable, trustworthy and responsible

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