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Department Office Assistant Jobs in Indiana (NOW HIRING)

Knowledge Services

Office Assistant

Indianapolis, IN · On-site

$14.96/hr

Pay Rate: $14.96/hour Responsibilities Office Assistant Responsibilities include: • The City of Indianapolis is seeking a dependable and detail-oriented Office Assistant to support the Department ...

York Automotive

Office Assistant

Brazil, IN · On-site

$15.50 - $20.25/hr

Office Assistant York Automotive Group has an immediate opening for a Full-Time Office Assistant to ... Answering phone calls and redirecting to the appropriate department * Daily bank deposit * Entering ...

Knowledge Services

Office Assistant

Indianapolis, IN · On-site

$14.96/hr

Pay Rate: $14.96/hour Office Assistant Responsibilities include: • The City of Indianapolis is seeking a dependable and detail-oriented Office Assistant to support the Department of Business and ...

Knowledge Services

Office Assistant

Indianapolis, IN · On-site

$14.96/hr

Pay Rate: $14.96/hour Responsibilities Office Assistant Responsibilities include: • The City of Indianapolis is seeking a dependable and detail-oriented Office Assistant to support the Department ...

InvigorateHR

Office Assistant

Indianapolis, IN

$37K - $42K/yr

Office Assistant ID: 1092 Client: Indiana State Council of Plasterers and Cement Masons Health ... Ensure timely resolution of member concerns by coordinating across departments Administrative ...

York Automotive Group

Office Assistant

Brazil, IN · On-site

The Office Assistant is responsible for providing administrative support and clerical tasks for our ... Answering phone calls and redirecting to the appropriate department * Daily bank deposit * Entering ...

Adecco

Office Assistant

Indianapolis, IN · On-site

$18.50 - $20/hr

Part-Time Office Assistant - Indianapolis, IN Adecco is currently hiring an Office Assistant for a ... Greet visitors and direct them to the appropriate department or location * Answer and transfer ...

Masonry Cosmetics Inc

Office Assistant

South Bend, IN · On-site

$17 - $17.05/hr

Masonry Cosmetics Inc is looking for a motivated and organized Office Assistant to join our team in ... Support various departments with clerical tasks and special projects * Organize and maintain both ...

Masonry Cosmetics Inc

Office Assistant

South Bend, IN · On-site

$17 - $17.05/hr

Masonry Cosmetics Inc is looking for a motivated and organized Office Assistant to join our team in ... Support various departments with clerical tasks and special projects * Organize and maintain both ...

Masonry Cosmetics Inc

Office Assistant

South Bend, IN · On-site

$17 - $17.05/hr

Masonry Cosmetics Inc is looking for a motivated and organized Office Assistant to join our team in ... Support various departments with clerical tasks and special projects * Organize and maintain both ...

InvigorateHR

Office Assistant

Indianapolis, IN · On-site

$37K - $42K/yr

Office Assistant Indiana State Council of Plasterers and Cement Masons Health & Welfare Funds ... Ensure timely resolution of member concerns by coordinating across departments Administrative ...

InvigorateHR

Office Assistant

Indianapolis, IN · On-site

$37K - $42K/yr

Office Assistant Indiana State Council of Plasterers and Cement Masons Health & Welfare Funds ... Ensure timely resolution of member concerns by coordinating across departments Administrative ...

Asplundh Tree Expert, LLC

Office Assistant

Fort Wayne, IN

$13.75 - $18.25/hr

Job Title: Office Assistant Job Type: Full-Time, Non-Exempt Pay: Competitive; Hourly Company ... Direct inquiries to appropriate staff and resolve complaints * Assist HR Department with ...

Asplundh Tree Expert, LLC

Office Assistant

Fort Wayne, IN

$13.75 - $18.25/hr

Job Title: Office Assistant Job Type: Full-Time, Non-Exempt Pay: Competitive; Hourly Company ... Direct inquiries to appropriate staff and resolve complaints * Assist HR Department with ...

Thomas Auto Group

General Office Asistant

Highland, IN

$16.50 - $22/hr

The General Office Assistant supports daily dealership operations by performing a variety of ... Coordinate internal communication between departments. * Perform other administrative duties as ...

Thomas Auto Group

General Office Asistant

Highland, IN

$16.50 - $22/hr

The General Office Assistant supports daily dealership operations by performing a variety of ... Coordinate internal communication between departments. * Perform other administrative duties as ...

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All JobsDepartment Office JobsDepartment Office Assistant JobsDepartment Office Assistant Jobs in Indiana

Department Office Assistant information

What does a department office assistant do?

A Department Office Assistant plays a key role in ensuring smooth communication and workflow within a team. They are often responsible for managing calendars, scheduling meetings, distributing internal memos, and maintaining shared documents, which helps keep everyone on the same page. Additionally, they act as a liaison between different team members and departments, helping to relay important information, coordinate tasks, and address any logistical issues that arise. This support is essential for maintaining productivity and fostering a collaborative work environment.

What are the key skills and qualifications needed to thrive as a department office assistant, and why are they important?

To thrive as a Department Office Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, typically supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, email platforms, and document management systems is usually required. Excellent communication, time management, and problem-solving abilities help you interact effectively with staff and handle multiple tasks efficiently. These skills ensure smooth office operations, timely completion of administrative tasks, and effective support for the department's goals.

What is a department office assistant?

Department Office Assistants are administrative professionals who support the daily operations of a specific department within an organization. Their responsibilities typically include managing correspondence, scheduling meetings, maintaining records, and assisting with basic bookkeeping tasks. They play a crucial role in ensuring that the department runs smoothly by providing clerical and organizational support to both staff and management. Strong communication, organizational, and computer skills are essential for this position. Department Office Assistants often interact with staff, students, or clients, depending on the department's function.

What is the difference between Department Office Assistant vs Administrative Assistant?

AspectDepartment Office AssistantAdministrative Assistant
CredentialsHigh school diploma or equivalent; some roles may require basic certificationsHigh school diploma; some positions may prefer additional certifications or experience
Work EnvironmentTypically in government, educational, or corporate departmentsCommonly in various industries including corporate, healthcare, and non-profits
Employer & Industry UsageUsed within specific departments of organizationsUsed across multiple industries for general administrative support
Search & Comparison IntentOften searched by those looking for department-specific support rolesMore general, broader search for administrative support roles

The Department Office Assistant primarily supports a specific department within an organization, often in government or educational settings, focusing on department-specific tasks. The Administrative Assistant has a broader role, providing general administrative support across various industries. While both roles require similar credentials, their work environments and scope differ, making each suited to different career paths or organizational needs.

What are the most commonly searched types of Department Office jobs in Indiana? The most popular types of Department Office jobs in Indiana are:
What are popular job titles related to Department Office Assistant jobs in Indiana? For Department Office Assistant jobs in Indiana, the most frequently searched job titles are:
What job categories do people searching Department Office Assistant jobs in Indiana look for? The top searched job categories for Department Office Assistant jobs in Indiana are:
What cities in Indiana are hiring for Department Office Assistant jobs? Cities in Indiana with the most Department Office Assistant job openings:
Department Office Assistant jobs near you
Infographic showing various Department Office Assistant job openings in Indiana as of July 2026, with employment types broken down into 1% As Needed, 84% Full Time, 12% Part Time, 1% Temporary, and 2% Contract. Highlights an 90% Physical, 3% Hybrid, and 7% Remote job distribution.

Office Assistant

Knowledge Services

Indianapolis, IN • On-site

$14.96/hr

Other

Posted 6 days ago

Job description

Overview
Knowledge Services is currently seeking an Office Assistant for a contract through the end of 2026 (potential for extension) with the City of Indianapolis working downtown in Indianapolis.
Work Location: Fully on-site in the City-County Building
Parking: Complimentary parking will be available in a designated City-approved garage located about two blocks from the City-County Building.
Work Hours: Monday - Friday, 8am-4:30pm with a 30min lunch.
Pay Rate: $14.96/hour
Responsibilities
Office Assistant Responsibilities include:
• The City of Indianapolis is seeking a dependable and detail-oriented Office Assistant to support the Department of Business and Neighborhood Services.
• In this fully onsite role, the selected candidate will provide a wide range of administrative services while serving as a professional point of contact for customers, staff, and clients.
• Success in this position requires exceptional organizational abilities, strong verbal and written communication skills, and a commitment to delivering excellent customer service in a dynamic and collaborative work environment.
• The City of Indianapolis fosters a welcoming, inclusive, and collaborative work environment and takes pride in maintaining a diverse workforce that reflects the community it serves.
Qualifications
Office Assistant Skills Required:
• High School Diploma or GED
• Proficiency in Microsoft Outlook (email and calendar), Microsoft Word, and Microsoft Excel
• Strong analytical skills and attention to detail
• Experience managing incoming phone calls and drafting professional correspondence via email.
• Excellent oral and written communication skills
Preferred Skills:
• Minimum of 1 year experience in a general office environment
• Demonstrated ability to work both independently and collaboratively in a professional office environment
• Strong interpersonal, written, and verbal communication skills
• Experience with data entry, database searches, and basic coordination or administrative support activities
• Self-motivated with the ability to take initiative and manage priorities effectively.
• Strong organizational skills, including the ability to track tasks, maintain accurate records, and follow up on outstanding items in a timely manner.
Knowledge Services is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the application or hiring process, please contact TalentHR@knowledgeservices.com.
Knowledge Services is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. Knowledge Services does not discriminate on the basis of disability, veteran status or any other basis protected under federal, state or local laws. People with disabilities, veterans, and military families are encouraged to apply.
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