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Administrative Assistant Government Contractor Jobs in Indiana

Fieldstrom LLC

Administrative Assistant

Carmel, IN · On-site

$17.75 - $24/hr

Administrative Assistant (Public Sector Pipeline) Location: Greenwood, IN / Greater Indianapolis ... government requisitions go live. Key Responsibilities * Provide comprehensive clerical and ...

DTI

Administrative Assistant

Valparaiso, IN · On-site

$15.75 - $21.25/hr

... gov't & education), financial services, fortune, public utility, as well as regularly partnering with Big 4 SI partners. Administrative Assistant Location: Valparaiso, IN (Onsite) Work Location: 870 ...

New

Franciscan Alliance

Administrative Assistant

Mooresville, IN · On-site

$17.75 - $24/hr

Administrative Assistant The Administrative Assistant provides high-level administrative support ... Acts as liaison between the president, senior management, corporate and regional staff, government ...

New

VIVA USA INC

Administrative Assistant

Indianapolis, IN · On-site

$17.25 - $23.25/hr

... Contractor will assist the Logistics Section Chief with closing out open Emergency Management ... government or public sector experience. - Nice to have Logistics/supply chain coordination ...

VIVA

Administrative Assistant

Indianapolis, IN · On-site

$17.25 - $23.25/hr

... Contractor will assist the Logistics Section Chief with closing out open Emergency Management ... government or public sector experience. - Nice to have Logistics/supply chain coordination ...

City Of Gary

Zoning Administrative Assistant

Gary, IN · On-site

$18 - $24.25/hr

The Administrative Assistant is responsible for receiving and processing departmental applications ... Experience in municipal government or public administration is preferred. Knowledge, Skills, and ...

Shambaugh & Son, L.P.

Administrative Assistant

South Bend, IN · On-site

$17.75 - $23.75/hr

About Us We are one of the largest mechanical, electrical, and plumbing contractors in Indiana and ... Job Summary Shambaugh & Son is looking for an Administrative Assistant, responsible for various ...

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All JobsAdministrative Government Contractor JobsAdministrative Assistant Government Contractor JobsAdministrative Assistant Government Contractor Jobs in Indiana

Administrative Assistant Government Contractor information

What does an administrative assistant government contractor do?

An Administrative Assistant Government Contractor provides essential clerical and administrative support to government agencies or departments as a contractor, rather than a direct government employee. Their responsibilities typically include managing schedules, preparing documents, handling correspondence, and organizing meetings. They must be familiar with government procedures and compliance requirements, ensuring that all administrative tasks adhere to agency standards. Strong organizational, communication, and computer skills are crucial for this role. Additionally, they often serve as a liaison between government personnel and external vendors or the public.

What are the key skills and qualifications needed to thrive as an administrative assistant government contractor?

To thrive as an Administrative Assistant Government Contractor, you need strong organizational abilities, attention to detail, familiarity with government procedures, and often a relevant associate’s degree or equivalent experience. Proficiency with Microsoft Office Suite, government communication platforms, and sometimes security clearance or knowledge of contract management systems is typically required. Excellent interpersonal skills, discretion, and adaptability help you navigate confidential information and interact effectively with diverse stakeholders. These skills ensure efficient office operations, compliance with government protocols, and reliable support for both internal teams and external partners.

What are some typical challenges administrative assistants face when working with government contracting teams, and how can they overcome them?

Administrative Assistants in government contracting environments often navigate complex compliance requirements and strict documentation protocols. Managing sensitive information and adhering to federal guidelines can be challenging, especially when supporting multiple team members or projects simultaneously. Staying organized, developing a strong understanding of government procedures, and maintaining clear communication with project managers and compliance officers are key strategies for success. Continuous learning and proactive problem-solving help Administrative Assistants adapt to evolving regulations and keep projects running smoothly.

What is the difference between Administrative Assistant Government Contractor vs Administrative Assistant Federal Agency?

AspectAdministrative Assistant Government ContractorAdministrative Assistant Federal Agency
Work EnvironmentContract-based, often in various government projectsPermanent, within federal government offices
Required CredentialsBasic administrative skills, sometimes security clearanceSimilar credentials, often with additional federal-specific training
Employer & Industry UsagePrivate companies contracting with governmentFederal government agencies
Common Search & ComparisonYesYes

The main difference between an Administrative Assistant Government Contractor and an Administrative Assistant Federal Agency lies in their work setting. Contractors work on temporary projects for government clients, often with flexible contracts, while federal agency assistants are permanent staff within government offices. Both roles require similar skills, but federal roles may demand additional security clearances and federal-specific training.

How to get hired as an administrative assistant government contractor?

To become an administrative assistant government contractor, candidates should have strong organizational and communication skills, proficiency in office software, and relevant experience in administrative roles. Obtaining security clearances or certifications such as a government-specific administrative credential can improve chances, along with understanding government procurement processes and compliance requirements.

What are popular job titles related to Administrative Assistant Government Contractor jobs in Indiana?

For Administrative Assistant Government Contractor jobs in Indiana, the most frequently searched job titles are:

What job categories do people searching Administrative Assistant Government Contractor jobs in Indiana look for?

The top searched job categories for Administrative Assistant Government Contractor jobs in Indiana are:

What cities in Indiana are hiring for Administrative Assistant Government Contractor jobs?

Cities in Indiana with the most Administrative Assistant Government Contractor job openings:

Administrative Assistant Government Contractor jobs near you
Infographic showing various Administrative Assistant Government Contractor job openings in Indiana as of August 2026, with employment types broken down into 2% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution.

Construction Project Administrative Assistant

ICONMA

Lebanon, IN • On-site

Other

Medical

Posted 5 days ago

Job description

Construction Project Administrative Assistant

Our client, a Building Technology and Software Services company, is looking for a Construction Project Administrative Assistant for their Lebanon, IN location.

Responsibilities:
  • Support the projects business activities such as RFI's, RFP's, submittals, subcontract processing, managing project documentation, support of booking or cost tracking system entry, and customer invoicing
  • Completes the delivery of project or sales related administrative tasks to ensure customer expectations and internal project financial commitments are met
  • Supports new contracts and manages any changes to existing maintenance and service, retrofit or PSA contracts, Labor and Material tickets, and service order management tickets
  • Assists with the subcontract process. Assists project management by generating the subcontracts online or using templates. Organizes subcontractor documentation such as waivers, certificates of insurance, wrap ups, and bonding information. Manages subcontractor invoices by releasing for payment or researching payment problems.
  • Manages project documentation files. Gathers documents such as submittal documentation, customer communication, subcontracts documents, and proposals. Completes project closeout checklists including as-builts, final invoicing to the customer, warranty letters, project books and training documentation.
  • Produces submittal packages for use by technicians, engineers or the customer. Gathers documents such as network flow diagrams, room schedules, project bill of materials, etc
  • Assists with procurement of materials utilizing electronic purchasing/ordering tools to enter and track project materials
  • Works with project management to ensure cost scheduling and re-estimates are entered into the tracking system. Enters project dates, schedules, and contract costs as directed
  • Assists management in the coordination of safety programs. Verifies that monthly toolbox training and safety reporting are completed. Works with project management to ensure employees have the proper safety equipment
  • Performs other duties as required to support the project team
Requirements:
  • Experience supporting project related teams in the construction or building maintenance industry
  • Proficient computer skills with general Windows environment, Microsoft Office software, and email
  • Must have strong interpersonal skills to effectively communicate with both internal and external clients
  • Experience working with government contracting
  • Experience working with construction documentation; RFI's, RFP's, submittals, etc
  • Proficiency working with Microsoft Project
  • Advanced skills working with Microsoft Excel and PowerPoint
  • Ability to prioritize work activities based upon financial impact to desired business goals
  • High School Diploma or equivalent required. Associate's degree (or higher) preferred.
  • Experience and/or basic project accounting or costing principals.
Why Should You Apply?
  • Health Benefits
  • Referral Program
  • Excellent growth and advancement opportunities
ICONMA logo

About ICONMA

Sourced by ZipRecruiter

ICONMA is an established and stable organization building lasting relationships with clients and consultants. We are unique in our ability to provide a full spectrum of Staffing Services and Solutions including: Staff Augmentation (Contract, Contract-to-Hire, Direct Hire), Bulk Buy Staff Augmentation, Offshore Staff Augmentation, Payroll Services and Consulting (Project Delivery, SOW). At ICONMA, our goal is to become a one-stop destination for our customers' staffing and outsourcing needs. Our vision is to be a preeminent provider of innovative business solutions, leveraging key technologies to improve our customers' competitiveness, growth, and profitability. ICONMA focuses on a culture that fosters collaboration and team work. We recognize that employees are the foundation of any company, and we encourage our employees to be leaders while providing continuous training and growth opportunities. ICONMA encourages hard work, determination and dedication in a professional environment. ICONMA promotes a healthy work-life balance, and understands this is a key component to our employee's and company's success.

Industry

Recruiting and staffing services

Company size

1,001 - 5,000 Employees

Headquarters location

Troy, MI, US

Year founded

2000

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