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Administrative Assistant Government Contractor Jobs in Indiana

Aston Carter

Administrative Assistant

West Lafayette, IN · On-site

$22/hr

Administrative Assistant The Administrative Assistant will support daily operations on a steel ... The construction site is extensive, with many contractors operating equipment and machinery, such ...

Aston Carter

Administrative Assistant

West Lafayette, IN · On-site

$22/hr

Administrative Assistant The Administrative Assistant will support daily operations on a steel ... The construction site is extensive, with many contractors operating equipment and machinery, such ...

ArchKey Solutions

Administrative Assistant

South Bend, IN · On-site

$17.75 - $23.75/hr

Administrative Assistant This position is based on a project site in South Bend, IN. ArchKey is one ... sub-contractors, vendors, office staff and field personnel. * May record employee absences ...

IES Residential, Inc.

Administrative Assistant

Indianapolis, IN · On-site

$17.25 - $23.25/hr

General Position Overview The Administrative Assistant provides administrative and clerical support ... as a contractor to the United States government. View Your Equal Employment Opportunity rights ...

IES Residential

Administrative Assistant

Indianapolis, IN · On-site

$17.25 - $23.25/hr

General Position Overview The Administrative Assistant provides administrative and clerical support ... as a contractor to the United States government. View Your Equal Employment Opportunity rights ...

IES Communications

Administrative Assistant

Indianapolis, IN · On-site

$17.25 - $23.25/hr

General Position Overview The Administrative Assistant provides administrative and clerical support ... as a contractor to the United States government. View Your Equal Employment Opportunity rights ...

Emcor UK

Administrative Assistant

South Bend, IN · On-site

$17.75 - $23.75/hr

About Us We are one of the largest mechanical, electrical, and plumbing contractors in Indiana and ... Job Summary Shambaugh is looking for a Contracts Administrative Assistant. In this position you ...

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Shambaugh & Son, L.P.

Administrative Assistant

South Bend, IN · On-site

$17.75 - $23.75/hr

About Us We are one of the largest mechanical, electrical, and plumbing contractors in Indiana and ... Job Summary Shambaugh is looking for a Contracts Administrative Assistant. In this position you ...

DaVita

$17.50 - $23.75/hr

DaVita has an open position for an Administrative Assistant in the hospital and outpatient settings ... We have the highest percentage of facilities meeting or exceeding CMS's standards in the government ...

DaVita

$17.50 - $23.75/hr

DaVita has an open position for an Administrative Assistant in the hospital and outpatient settings ... We have the highest percentage of facilities meeting or exceeding CMS's standards in the government ...

Emcor UK

Administrative Assistant Lead

Hobart, IN · On-site

Job Summary The lead Administrative Assistant will be responsible for assisting the Division ... government agencies, vendors and suppliers, and other contractor organizations. #lyons Physical ...

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All JobsAdministrative Government Contractor JobsAdministrative Assistant Government Contractor JobsAdministrative Assistant Government Contractor Jobs in Indiana

Administrative Assistant Government Contractor information

What does an administrative assistant government contractor do?

An Administrative Assistant Government Contractor provides essential clerical and administrative support to government agencies or departments as a contractor, rather than a direct government employee. Their responsibilities typically include managing schedules, preparing documents, handling correspondence, and organizing meetings. They must be familiar with government procedures and compliance requirements, ensuring that all administrative tasks adhere to agency standards. Strong organizational, communication, and computer skills are crucial for this role. Additionally, they often serve as a liaison between government personnel and external vendors or the public.

What are the key skills and qualifications needed to thrive as an administrative assistant government contractor?

To thrive as an Administrative Assistant Government Contractor, you need strong organizational abilities, attention to detail, familiarity with government procedures, and often a relevant associate’s degree or equivalent experience. Proficiency with Microsoft Office Suite, government communication platforms, and sometimes security clearance or knowledge of contract management systems is typically required. Excellent interpersonal skills, discretion, and adaptability help you navigate confidential information and interact effectively with diverse stakeholders. These skills ensure efficient office operations, compliance with government protocols, and reliable support for both internal teams and external partners.

What are some typical challenges administrative assistants face when working with government contracting teams, and how can they overcome them?

Administrative Assistants in government contracting environments often navigate complex compliance requirements and strict documentation protocols. Managing sensitive information and adhering to federal guidelines can be challenging, especially when supporting multiple team members or projects simultaneously. Staying organized, developing a strong understanding of government procedures, and maintaining clear communication with project managers and compliance officers are key strategies for success. Continuous learning and proactive problem-solving help Administrative Assistants adapt to evolving regulations and keep projects running smoothly.

What is the difference between Administrative Assistant Government Contractor vs Administrative Assistant Federal Agency?

AspectAdministrative Assistant Government ContractorAdministrative Assistant Federal Agency
Work EnvironmentContract-based, often in various government projectsPermanent, within federal government offices
Required CredentialsBasic administrative skills, sometimes security clearanceSimilar credentials, often with additional federal-specific training
Employer & Industry UsagePrivate companies contracting with governmentFederal government agencies
Common Search & ComparisonYesYes

The main difference between an Administrative Assistant Government Contractor and an Administrative Assistant Federal Agency lies in their work setting. Contractors work on temporary projects for government clients, often with flexible contracts, while federal agency assistants are permanent staff within government offices. Both roles require similar skills, but federal roles may demand additional security clearances and federal-specific training.

How to get hired as an administrative assistant government contractor?

To become an administrative assistant government contractor, candidates should have strong organizational and communication skills, proficiency in office software, and relevant experience in administrative roles. Obtaining security clearances or certifications such as a government-specific administrative credential can improve chances, along with understanding government procurement processes and compliance requirements.

What are popular job titles related to Administrative Assistant Government Contractor jobs in Indiana?

For Administrative Assistant Government Contractor jobs in Indiana, the most frequently searched job titles are:

What job categories do people searching Administrative Assistant Government Contractor jobs in Indiana look for?

The top searched job categories for Administrative Assistant Government Contractor jobs in Indiana are:

What cities in Indiana are hiring for Administrative Assistant Government Contractor jobs?

Cities in Indiana with the most Administrative Assistant Government Contractor job openings:

Administrative Assistant Government Contractor jobs near you
Infographic showing various Administrative Assistant Government Contractor job openings in Indiana as of August 2026, with employment types broken down into 2% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution.

Administrative Assistant

Aston Carter

West Lafayette, IN • On-site

$22/hr

Contractor

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 5 days ago

Job description

Job Title: Administrative Assistant
Job Description
The Administrative Assistant will support daily operations on a steel erection construction site by managing administrative tasks, ensuring compliance with company policies and safety regulations, and maintaining accurate records. This role is essential for facilitating smooth site operations and providing administrative support to project managers, field supervisors, and the safety department.
Responsibilities
  • Manage filing systems (both electronic and hard copy) for personnel, project, and compliance records.
  • Track and maintain supply inventories for the site office, including forms, safety binders, and PPE.
  • Assist with scheduling meetings, coordinating jobsite visitors, and preparing daily/weekly reports.
  • Support Project Managers and Field Superintendents with document preparation, including submittals, RFI logs, and meeting minutes.
  • Serve as the point of contact for communication between field staff and office administration.
  • Collect, review, and submit weekly timecards from field employees and supervisors, totaling 30-40 individuals.
  • Verify the accuracy of reported hours, job codes, and project allocations.
  • Communicate with the payroll department to resolve discrepancies in employee pay.
  • Maintain attendance and leave records, ensuring compliance with company and union requirements, if applicable.
  • Prepare and process new hire paperwork, including employment applications, I-9 forms, W-4s, direct deposit forms, and benefit enrollment documents.
  • Coordinate orientation sessions for new employees, ensuring proper review of safety policies, jobsite rules, and company procedures.
  • Maintain employee files with up-to-date certifications, licenses, and training records (e.g., OSHA, equipment operator cards).
  • Issue and track employee ID badges, PPE distribution, and other onboarding requirements.
  • Maintain and update safety logs, incident reports, and inspection checklists.
  • Distribute Job Hazard Analysis (JHA), Toolbox Talks, and other safety documentation to site crews.
  • File and track OSHA-required documentation, including accident investigations and safety training attendance sheets.
  • Assist the Safety Manager with documentation during audits or inspections.

Essential Skills
  • Minimum 2 years of administrative experience, preferably in construction or a related field. Manufacturing work experience is also acceptable.
  • Strong organizational skills with the ability to manage multiple priorities under deadlines.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook), including the ability to perform basic formulas in Excel.
  • Ability to work on-site in a construction field office environment.

Additional Skills & Qualifications
  • Knowledge of payroll processes and experience performing payroll tasks is a plus.

Work Environment
This position requires working on-site from Monday to Friday, 7:00 am to 5:00 pm, in a construction field office located in a trailer at the work site. The construction site is extensive, with many contractors operating equipment and machinery, such as forklifts, cranes, boom lifts, and bulldozers.
Job Type & Location
This is a Contract position based out of West Lafayette, IN.
Pay and Benefits
The pay range for this position is $22.00 - $22.00/hr.
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in West Lafayette,IN.
Application Deadline
This position is anticipated to close on Sep 11, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
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About Aston Carter

Sourced by ZipRecruiter

At Aston Carter, we're dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions - from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless. Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients' capabilities by seeking solvers and delivering solutions to address today's workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit AstonCarter.com. Aston Carter is a company within Allegis Group, a global leader in talent solutions.

Industry

Recruiting and staffing services

Company size

1,001 - 5,000 Employees

Headquarters location

Hanover, MA, US

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