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Department Office Assistant Jobs in Rochester, NY

Rochester Regional Health

Dental Assistant

Rochester, NY · On-site

$18.10 - $23/hr

Riedman Health Center-(1455 East Ridge Road, Rochester, NY 14621) Department: Dental Hours Per Week ... office assistant and sterile processing technician to assist our dental team with high-quality ...

Vanteon Corporation

Office Coordinator

Pittsford, NY · On-site

$19 - $24/hr

Office Coordinator Department: Administrative Reports To: Director of Operations and Finance FLSA ... Provide administrative support to management and various departments. * Assist with special ...

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Department Office Assistant information

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How much do department office assistant jobs pay per hour?

As of Sep 5, 2026, the average hourly pay for department office assistant in Rochester, NY is $18.68, according to ZipRecruiter salary data. Most workers in this role earn between $15.91 and $20.87 per hour, depending on experience, location, and employer.

What is a department office assistant?

Department Office Assistants are administrative professionals who support the daily operations of a specific department within an organization. Their responsibilities typically include managing correspondence, scheduling meetings, maintaining records, and assisting with basic bookkeeping tasks. They play a crucial role in ensuring that the department runs smoothly by providing clerical and organizational support to both staff and management. Strong communication, organizational, and computer skills are essential for this position. Department Office Assistants often interact with staff, students, or clients, depending on the department's function.

What does a department office assistant do?

A Department Office Assistant plays a key role in ensuring smooth communication and workflow within a team. They are often responsible for managing calendars, scheduling meetings, distributing internal memos, and maintaining shared documents, which helps keep everyone on the same page. Additionally, they act as a liaison between different team members and departments, helping to relay important information, coordinate tasks, and address any logistical issues that arise. This support is essential for maintaining productivity and fostering a collaborative work environment.

What are the key skills and qualifications needed to thrive as a department office assistant, and why are they important?

To thrive as a Department Office Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, typically supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, email platforms, and document management systems is usually required. Excellent communication, time management, and problem-solving abilities help you interact effectively with staff and handle multiple tasks efficiently. These skills ensure smooth office operations, timely completion of administrative tasks, and effective support for the department's goals.

What is the difference between Department Office Assistant vs Administrative Assistant?

AspectDepartment Office AssistantAdministrative Assistant
CredentialsHigh school diploma or equivalent; some roles may require basic certificationsHigh school diploma; some positions may prefer additional certifications or experience
Work EnvironmentTypically in government, educational, or corporate departmentsCommonly in various industries including corporate, healthcare, and non-profits
Employer & Industry UsageUsed within specific departments of organizationsUsed across multiple industries for general administrative support
Search & Comparison IntentOften searched by those looking for department-specific support rolesMore general, broader search for administrative support roles

The Department Office Assistant primarily supports a specific department within an organization, often in government or educational settings, focusing on department-specific tasks. The Administrative Assistant has a broader role, providing general administrative support across various industries. While both roles require similar credentials, their work environments and scope differ, making each suited to different career paths or organizational needs.

How much is a department office assistant's salary?

The salary for a department office assistant typically ranges from $25,000 to $45,000 annually, depending on experience, location, and the organization. Entry-level positions may start lower, while experienced assistants or those in larger institutions can earn higher wages. The role often requires proficiency in office software and strong organizational skills.

What are popular job titles related to Department Office Assistant jobs in Rochester, NY?

For Department Office Assistant jobs in Rochester, NY, the most frequently searched job titles are:

What job categories do people searching Department Office Assistant jobs in Rochester, NY look for?

The top searched job categories for Department Office Assistant jobs in Rochester, NY are:

What cities near Rochester, NY are hiring for Department Office Assistant jobs?

Cities near Rochester, NY with the most Department Office Assistant job openings:

Department Office Assistant jobs near you
Infographic showing various Department Office Assistant job openings in Rochester, NY as of July 2026, with employment types broken down into 71% Full Time, and 29% Contract. Highlights an 73% In-person, and 27% Remote job distribution, with an average salary of $38,860 per year, or $18.7 per hour.

Office Coordinator- Long Term Care (Full time, day shift)

Rochester Regional Health

Rochester, NY • On-site

$19 - $25/hr

Full-time

Posted 10 days ago

Rochester Regional Health rating

7.3

Company rating: 7.3 out of 10

Based on 221 frontline employees who took The Breakroom Quiz

305th of 898 rated healthcare providers

Job description

Job Title: Office Coordinator
Department: Therapies- Long Term Care
Location: Park Ridge Living Center- 1555 Long Pond Road
Rochester, NY 14626
Hours Per Week: 40 hours per week
Schedule: 7:30am to 4:00pm Monday-Friday
Join Park Ridge Living Center, part of Rochester Regional Health, a CMS 5-Star facility named five times as one of the Best Nursing Homes in America. Provide care in home-like Wegman Cottages or our hospital-connected rehab unit while enjoying career advancement, shift differentials, overtime, full benefits, and tuition and student loan assistance-where your nursing excellence is valued every day.
Position Summary:
Responsible for providing administrative functions in the medical office. Provide superior customer service by modeling the Brand Promise and Core Values.
Key Responsibilities:
Attends and/or participates in assigned meetings, including developing an agenda for staff meetings and disseminating information to office staff.
Ensures patient safety.
Rehab Only:
Answers telephones and screens patient. Collects all intake information and enters into registration and scheduling system in a timely manner. Ensures proper procedures are in place for collecting co-payments, reconciling cash statement and ensuring co-payments are processed on a daily basis. Schedules all appointments, obtains necessary insurance verifications and maintains scheduling system accurately. Including rescheduling patients when needed.
Facilitates all purchases for the medical office to ensure medical rooms are stocked.
Assists with gathering, tracking and filing of clinical data. Coordinates patient care between medical assistant and physicians.
Processes all encounters within a 24 hour time period. Maintains proper records. Prints all patient encounters and creates initial patient chart.
Performs back up duties to medical assistant including bringing patients to exam rooms and maintaining exam in the absence of the medical office assistant. Ensures all equipment is maintained in proper working order, scheduling maintenance and service calls and overall office neatness.
Desired Attributes
Knowledge of medical terminology preferred.
Minimum Qualifications:
AS degree preferred.
Two years medical office experience preferred.
Required Licensure / Certification Skills:
None.
Rochester Regional Health System is an Equal Opportunity / Affirmative Action Employer. Minority/Female/Disability/Veteran.
EDUCATION:
LICENSES / CERTIFICATIONS:
PHYSICAL REQUIREMENTS:
S - Sedentary Work - Exerting up to 10 pounds of force occasionally Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
For disease specific care programs refer to the program specific requirements of the department for further specifications on experience and educational expectations, including continuing education requirements.
Any physical requirements reported by a prospective employee and/or employee's physician or delegate will be considered for accommodations.
PAY RANGE:
$19.00 - $25.00
CITY:
Rochester
POSTAL CODE:
14626
The listed base pay range is a good faith representation of current potential base pay for a successful full time applicant. It may be modified in the future and eligible for additional pay components. Pay is determined by factors including experience, relevant qualifications, specialty, internal equity, location, and contracts.
Rochester Regional Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, predisposing genetic characteristics, marital or familial status, military or veteran status, citizenship or immigration status, or any other characteristic protected by federal, state, or local law.

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