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Administrative Jobs in Rochester, NY (NOW HIRING)

Faraci Lange, LLP

Administrative Assistant

Rochester, NY · On-site

$16 - $22/hr

Faraci Lange, LLP is seeking a dependable, organized, and professional Administrative Support Specialist to assist with the firm's day-to-day administrative, client intake, marketing, accounting, and ...

New

EFPR ADVISORY LLC

Administrative Assistant

Rochester, NY · On-site

$22 - $25/hr

We are currently looking for a Administrative Assistant to support the Operations/Finance Department and take care of other general administration needs for the office. If you want to join a team ...

Land O'Lakes

Administrative Coordinator

Caledonia, NY · On-site

$23 - $28/hr

Administrative Coordinator This role is part of our Purina Animal Nutrition business helping our network of local cooperatives, independent dealers and other large retailers serve producers, and ...

Land O'Lakes

Administrative Coordinator

Caledonia, NY

$23 - $28/hr

Administrative Coordinator This role is part of our Purina Animal Nutrition business helping our network of local cooperatives, independent dealers and other large retailers serve producers, and ...

Horizon

Administrative Assistant

Batavia, NY · On-site

$18.26 - $19.78/hr

Apply to be an Administrative Assistant today! "The thing I love the most about my job as an administrative assistant is creating meaningful connections with our patients, supporting them through ...

Horizon Health

Administrative Assistant

Batavia, NY

$18.26 - $19.78/hr

Apply to be an Administrative Assistant today! "The thing I love the most about my job as an administrative assistant is creating meaningful connections with our patients, supporting them through ...

TES Staffing

Administrative Coordinator

Rochester, NY · On-site

$45K/yr

Office Operations & Administrative Coordinator Join an Award-Winning, Women-Owned Company That's Growing Fast Location: Gates, NY (100% In Office) Are you the kind of person who loves bringing order ...

EFPR

Administrative Assistant

Rochester, NY · On-site

$22 - $25/hr

We are currently looking for a Administrative Assistant to support the Operations/Finance Department and take care of other general administration needs for the office. If you want to join a team ...

EFPR Group, LLP

Administrative Assistant

Rochester, NY · On-site

$22 - $25/hr

We are currently looking for a Administrative Assistant to support the Operations/Finance Department and take care of other general administration needs for the office. If you want to join a team ...

SERVPRO

Administrative Assistant

East Rochester, NY

$21 - $24/hr

As an Administrative Assistant, you would be asked to assist office teammates and all customers by handling office tasks, providing polite and professional assistance via phone and e-mail, and ...

TES Staffing Inc.

Administrative Coordinator

Gates, NY · On-site

$45K/yr

Office Operations & Administrative Coordinator Join an Award-Winning, Women-Owned Company That's Growing Fast Location: Gates, NY (100% In Office) Are you the kind of person who loves bringing order ...

ABM

Administrative Assistant

Rochester, NY · On-site

$20.49/hr

The Operations Administrator provides dedicated administrative, operational, and compliance support at site level to enable Site Managers to focus on strategic leadership, safety performance, client ...

Servpro

Administrative Assistant

East Rochester, NY

$21 - $24/hr

As an Administrative Assistant, you would be asked to assist office teammates and all customers by handling office tasks, providing polite and professional assistance via phone and e-mail, and ...

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All JobsAdministrative JobsAdministrative Jobs in Rochester, NY

Administrative information

See Rochester, NY salary details

$11

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$31

How much do administrative jobs pay per hour?

As of Aug 15, 2026, the average hourly pay for administrative in Rochester, NY is $20.38, according to ZipRecruiter salary data. Most workers in this role earn between $16.78 and $22.07 per hour, depending on experience, location, and employer.

What are administrative jobs?

Administrative jobs refer to roles that support the day-to-day operations of an organization. These positions typically involve tasks such as managing schedules, handling correspondence, organizing files, and coordinating meetings or events. Administrative professionals often serve as the backbone of an office, ensuring smooth communication and efficient workflow. Common job titles in this field include administrative assistant, office manager, and executive assistant.

What is the difference between Administrative vs Customer Service Representative?

AspectAdministrativeCustomer Service Representative
Required CredentialsHigh school diploma or equivalent; some roles may require administrative certificationsHigh school diploma; customer service training often preferred
Work EnvironmentOffice settings, administrative departmentsCall centers, retail, service desks
Employer & Industry UsageBusinesses, government agencies, nonprofitsRetail, telecommunications, hospitality
Common Search & ComparisonAdministrative vs Customer Service Representative

While both roles involve interaction with clients or colleagues, Administrative professionals focus on managing office operations, scheduling, and documentation. Customer Service Representatives primarily handle customer inquiries, complaints, and support. Understanding these differences helps job seekers find roles aligned with their skills and career goals.

What are some common challenges faced by administrative professionals, and how can they be effectively managed?

Administrative professionals often juggle multiple tasks simultaneously, such as managing schedules, handling correspondence, and coordinating meetings. One common challenge is prioritizing urgent requests while maintaining accuracy and efficiency. Effective time management, clear communication with team members, and proficiency with office technologies are essential strategies for overcoming these challenges. Additionally, regularly updating organizational systems and proactively seeking feedback can help administrative professionals stay ahead in fast-paced environments.

What are administrative jobs?

Administrative jobs are positions that provide support to the staff of a company or organization. The responsibilities of administrative jobs vary, depending on the company and industry, but typical responsibilities include managing office supply inventory, client support, record-keeping, and general assistance. Common administrative jobs include administrative assistants, executive assistants, legal secretary, medical secretary, information clerk, support assistant, support specialist, office manager, bookkeeper, and programs coordinator. Administrative jobs exist in most corporate departments, such as billing, accounting, finance, office or facilities management, records management, mail, and reception.

More about Administrative jobs

What are the most commonly searched types of Administrative jobs in Rochester, NY?

The most popular types of Administrative jobs in Rochester, NY are:

What are popular job titles related to Administrative jobs in Rochester, NY?

For Administrative jobs in Rochester, NY, the most frequently searched job titles are:

What job categories do people searching Administrative jobs in Rochester, NY look for?

The top searched job categories for Administrative jobs in Rochester, NY are:

What cities near Rochester, NY are hiring for Administrative jobs?

Cities near Rochester, NY with the most Administrative job openings:

Administrative jobs near you
Infographic showing various Administrative job openings in Rochester, NY as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 15% Part Time, 1% Temporary, and 3% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $42,384 per year, or $20.4 per hour.

Administrative Assistant

Faraci Lange, LLP

Rochester, NY • On-site

$16 - $22/hr

Full-time

Posted 3 days ago

New

Job description

Description:

Faraci Lange, LLP is seeking a dependable, organized, and professional Administrative Support Specialist to assist with the firm’s day-to-day administrative, client intake, marketing, accounting, and case-support functions. This position is ideal for someone who enjoys variety, works well in a fast-paced professional environment, and is comfortable handling both routine responsibilities and changing priorities. Perfect for an entry-level applicant.

Requirements:

Primary Responsibilities

· This person will be seated at the reception desk and will be responsible for answering the door and seating clients and other guests in the conference rooms.

· Help to keep track of and put away office supplies

· Answer and direct incoming telephone calls in a professional and courteous manner.

· Speak with potential new clients, gather preliminary information, enter intake details into the firm’s case-management system, and route inquiries for attorney review.

· Receive, scan, organize, and distribute incoming mail and other correspondence.

· Assist with the firm’s marketing activities, including drafting and scheduling social media content, coordinating sponsorships and events, maintaining marketing materials, and supporting other promotional initiatives.

· Provide general accounting assistance, which may include processing invoices and entering transactions

· Request medical records and billing information from healthcare providers and follow up on outstanding requests.

· Maintain accurate electronic and physical files.

· Assist with data entry, document preparation, copying, scanning, and other general administrative projects.

· Provide backup support to other administrative staff as needed.

· Handle confidential client, personnel, and financial information with discretion.

· Perform other duties and special projects as assigned.

Qualifications

· Prior administrative or office experience preferred; experience in a law firm, medical office, or other professional-services environment is a plus. As this is an entry-level position do not expect this from applicants.

· Strong organizational skills and attention to detail.

· Professional and compassionate telephone manner, particularly when speaking with individuals who may be injured or experiencing difficult circumstances.

· Strong written and verbal communication skills.

· Ability to manage multiple responsibilities, prioritize assignments, and follow through on outstanding tasks.

· Comfortable learning and using new technology and software.

· Proficiency with Microsoft Office, including Outlook, Word, and Excel.

· Familiarity with social media platforms such as Facebook, Instagram, TikTok, YouTube and LinkedIn is preferred.

· Basic bookkeeping or accounting experience is helpful but not required.

· Ability to work both independently and collaboratively as part of a team.

· Sound judgment and a commitment to maintaining confidentiality.

· Ability to work on premises 4-5 days / week