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Administrative Jobs in Rochester, NY (NOW HIRING)

Horizon Health

Administrative Assistant

Batavia, NY · On-site

$18.26 - $19.78/hr

Administrative Assistant Are you looking to work for an organization where you are able to make a difference? Do you have customer service skills you're ready to put into action? Then you've come to ...

Horizon

Administrative Assistant

Batavia, NY · On-site

$18.26 - $19.78/hr

Apply to be an Administrative Assistant today! "The thing I love the most about my job as an administrative assistant is creating meaningful connections with our patients, supporting them through ...

Horizon Health

Administrative Assistant

Batavia, NY · On-site

$18.26 - $19.78/hr

Apply to be an Administrative Assistant today! "The thing I love the most about my job as an administrative assistant is creating meaningful connections with our patients, supporting them through ...

ABM

Administrative Assistant

Rochester, NY · On-site

$23/hr

The Operations Administrator provides dedicated administrative, operational, and compliance support at site level to enable Site Managers to focus on strategic leadership, safety performance, client ...

onsemi

Administrative Assistant

Hopewell, NY · On-site

$25.53 - $44.76/hr

Provide administrative support to leaders and cross-functional teams in a corporate, global environment * Manage complex calendars, including scheduling across multiple time zones and shifting ...

TES Staffing Inc.

Administrative Coordinator

Gates, NY · On-site

$45K/yr

Office Operations & Administrative Coordinator Join an Award-Winning, Women-Owned Company That's Growing Fast Location: Gates, NY (100% In Office) Are you the kind of person who loves bringing order ...

TES Staffing

Administrative Coordinator

Gates, NY · On-site

$50K/yr

Office Operations & Administrative Coordinator Join an Award-Winning, Women-Owned Company That's Growing Fast Location: Gates, NY (100% In Office) Are you the kind of person who loves bringing order ...

Highland Hospital

Administrative Assistant

Rochester, NY · On-site

$21 - $27.88/hr

Administrative Assistant Department/Cost Center: 603 - Nursing Professional Development Provides secretarial support for Nursing Professional Development, assigned nursing leadership group, and ...

Horizon Services

Administrative Assistant

Batavia, NY · On-site

$18.26 - $19.78/hr

Apply to be an Administrative Assistant today! "The thing I love the most about my job as an administrative assistant is creating meaningful connections with our patients, supporting them through ...

TES Staffing

Be Seen First

Administrative Coordinator

Gates, NY · On-site

$40K - $50K/yr

Office Operations & Administrative Coordinator Join an Award-Winning, Women-Owned Company That's Growing Fast Location: Gates, NY (100% In Office) Are you the kind of person who loves bringing order ...

Livingston County

Administrative Secretary

Geneseo, NY · On-site

$32.03/hr

An Administrative Secretary does related work as assigned. Examples of Duties May act as personal secretary to an administrative head or division leader, including the composition of letters in reply ...

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Showing results 21-40

All JobsAdministrative JobsAdministrative Jobs in Rochester, NY

Administrative information

See Rochester, NY salary details

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$32

How much do administrative jobs pay per hour?

As of Sep 12, 2026, the average hourly pay for administrative in Rochester, NY is $21.03, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $22.79 per hour, depending on experience, location, and employer.

What are administrative jobs?

Administrative jobs refer to roles that support the day-to-day operations of an organization. These positions typically involve tasks such as managing schedules, handling correspondence, organizing files, and coordinating meetings or events. Administrative professionals often serve as the backbone of an office, ensuring smooth communication and efficient workflow. Common job titles in this field include administrative assistant, office manager, and executive assistant.

What are administrative jobs?

Administrative jobs are positions that provide support to the staff of a company or organization. The responsibilities of administrative jobs vary, depending on the company and industry, but typical responsibilities include managing office supply inventory, client support, record-keeping, and general assistance. Common administrative jobs include administrative assistants, executive assistants, legal secretary, medical secretary, information clerk, support assistant, support specialist, office manager, bookkeeper, and programs coordinator. Administrative jobs exist in most corporate departments, such as billing, accounting, finance, office or facilities management, records management, mail, and reception.

What are some common challenges faced by administrative professionals, and how can they be effectively managed?

Administrative professionals often juggle multiple tasks simultaneously, such as managing schedules, handling correspondence, and coordinating meetings. One common challenge is prioritizing urgent requests while maintaining accuracy and efficiency. Effective time management, clear communication with team members, and proficiency with office technologies are essential strategies for overcoming these challenges. Additionally, regularly updating organizational systems and proactively seeking feedback can help administrative professionals stay ahead in fast-paced environments.

What is the difference between Administrative vs Customer Service Representative?

AspectAdministrativeCustomer Service Representative
Required CredentialsHigh school diploma or equivalent; some roles may require administrative certificationsHigh school diploma; customer service training often preferred
Work EnvironmentOffice settings, administrative departmentsCall centers, retail, service desks
Employer & Industry UsageBusinesses, government agencies, nonprofitsRetail, telecommunications, hospitality
Common Search & ComparisonAdministrative vs Customer Service Representative

While both roles involve interaction with clients or colleagues, Administrative professionals focus on managing office operations, scheduling, and documentation. Customer Service Representatives primarily handle customer inquiries, complaints, and support. Understanding these differences helps job seekers find roles aligned with their skills and career goals.

More about Administrative jobs

What are the most commonly searched types of Administrative jobs in Rochester, NY?

The most popular types of Administrative jobs in Rochester, NY are:

What are popular job titles related to Administrative jobs in Rochester, NY?

For Administrative jobs in Rochester, NY, the most frequently searched job titles are:

What job categories do people searching Administrative jobs in Rochester, NY look for?

The top searched job categories for Administrative jobs in Rochester, NY are:

What cities near Rochester, NY are hiring for Administrative jobs?

Cities near Rochester, NY with the most Administrative job openings:

Administrative jobs near you
Infographic showing various Administrative job openings in Rochester, NY as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 17% Part Time, 1% Temporary, and 5% Contract. Highlights an 87% Physical, 2% Hybrid, and 11% Remote job distribution, with an average salary of $43,747 per year, or $21 per hour.

Administrative Assistant

Penfield, NY • On-site

Howard Hanna Holdings
See more jobs at Howard Hanna Holdingsexternal

$19 - $20/hr

Full-time

Posted 18 days ago

Key responsibilities

  • Process and maintain accurate records of all real estate transactions and report information to the Office Manager and Accounting Department.

  • Manage and update the office's social media platforms by creating, scheduling, and designing content.

  • Perform general secretarial duties, process checks and documents related to real estate transactions, and coordinate file processing with the Transaction Coordination team.

Job description

SUMMARY: Under supervision of the Sales Office Manager, the Administrative Assistant provides administrative, secretarial and advertising support to the branch office and sales agents.
DUTIES & RESPONSIBILITIES:
  • Processes and maintains accurate records of all real estate transactions, as required by the state and according to Howard Hanna Real Estate Services policies. Accurately reports information to the Office Manager, as well as the Accounting Department.
  • Manage and maintain the office's social media platforms (Instagram, Facebook, LinkedIn) by creating, updating, and scheduling content; design graphics and promotional material using Canva.
  • Orders installation and removal of signs, as well as maintains office sign inventory.
  • Accurately maintains the Lock Box inventory and logs.
  • Performs general secretarial duties (typing, filing, etc.) for the office manager and sales agents.
  • Processes checks for funds involved in real estate transactions.
  • Processes documents for new agents, including dues, board fees and applications.
  • Updates real estate transaction data into computer system.
  • Answers telephone and greets visitors.
  • Requests service when machines need to be repaired; orders office supplies as needed; maintains office in a neat, orderly and attractive manner.
  • May perform other duties as assigned.

Transaction Support:
  • Process earnest money and commission check deposits
  • Co-ordinate and process files in conjunction with the TC team

KNOWLEDGE, SKILLS & ABILITIES REQUIRED:
  • Ability to maintain a positive and professional attitude when interacting with sales associates, clients, vendors and co-workers. Must possess exemplary customer service skills.
  • Ability to communicate professionally in oral and written fashion.
  • Must possess strong clerical, statistical and administrative skills.
  • Prior experience managing or contributing to office social media accounts and creating materials using Canva preferred.
  • Proven computer skills and experience in using applications such as Word, Excel, Power Point, Publisher, and Outlook. Must be able to type with accuracy.
  • Prior experience in an office administrative role is preferred.
  • High school diploma required; business school education desirable;
  • Knowledge of basic accounting, bookkeeping and computer skills required.
  • Ability to work independently on confidential material
  • Must possess good judgment and problem solving skills.
  • Ability to maintain skills required through training offered by the company or outside sources.
The hourly rate is based on location and experience ranging from $19-$20 per hour.
HowardHanna.com
Hanna Holdings, Inc. affiliates and assigns are committed to providing equal employment opportunity to all employees and applicants for employment regardless of such factors as race, color, religion, sex, national origin, age, veteran's status or disability. The Company abides by all local, state and federal laws and regulations affecting the hiring of employees.

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