ZipRecruiter

Log In

1

Assistant Secretary Jobs in Rochester, NY (NOW HIRING)

Allied Digestive Health

Medical Secretary 2

Rochester, NY · On-site

$18 - $20/hr

High school diploma or equivalent required; completion of a medical secretary or administrative assistant program preferred. * Minimum of two years of experience in a medical office or healthcare ...

Rochester Regional Health

Secretary

Rochester, NY

$17.25 - $19.88/hr

Job Title:  Secretary Department:  Healthy Moms - Front End Location: 75 Genesee st, Rochester ... Assist therapists with patient transfers, ambulation, toileting, and equipment retrieval ...

New

Rochester Regional Health

Secretary

Rochester, NY · On-site

$17.25 - $19.88/hr

Secretary Department: Healthy Moms - Front End Location: 75 Genesee st, Rochester, NY 14611 Hours ... Assist therapists with patient transfers, ambulation, toileting, and equipment retrieval ...

next page

Showing results 1-20

All JobsSecretary JobsAssistant Secretary JobsAssistant Secretary Jobs in Rochester, NY

Assistant Secretary information

See Rochester, NY salary details

$10

$24

$64

How much do assistant secretary jobs pay per hour?

As of Jun 12, 2026, the average hourly pay for assistant secretary in Rochester, NY is $24.19, according to ZipRecruiter salary data. Most workers in this role earn between $16.30 and $25.53 per hour, depending on experience, location, and employer.

What is the highest pay for an administrative assistant?

The highest pay for an administrative assistant can reach around $60,000 to $70,000 annually, typically in large organizations or specialized industries. Factors such as experience, certifications, and location influence salary levels, with some senior or executive assistants earning higher wages. Advanced skills in office management software and strong organizational abilities can also contribute to higher compensation.

What is the difference between Assistant Secretary vs Administrative Assistant?

AspectAssistant SecretaryAdministrative Assistant
Required CredentialsBachelor's degree, relevant experience, sometimes specialized certificationsHigh school diploma or equivalent, some roles may require post-secondary education
Work EnvironmentGovernment agencies, large organizations, often in office settingsOffice settings across various industries, including corporate and nonprofit
Employer & Industry UsageGovernment departments, international organizations, large corporationsBusinesses, nonprofits, government offices
Common Search & Comparison IntentUnderstanding roles, qualifications, and responsibilitiesJob duties, career path, and qualifications

The Assistant Secretary typically holds a higher-level position with specialized credentials and works in government or large organizations. An Administrative Assistant provides clerical support across various industries. While both roles support organizational functions, the Assistant Secretary has more strategic responsibilities and requires more advanced qualifications.

Who gets paid more, secretary or receptionist?

Typically, secretaries earn higher wages than receptionists because they often have more responsibilities, such as managing schedules, handling correspondence, and using office software. Salaries can vary based on experience, location, and industry, but secretaries generally have a higher earning potential than receptionists.

What job makes $10,000 a month without a degree?

An Assistant Secretary typically earns less than $10,000 a month, but high-level executive assistants or specialized administrative roles in large organizations can reach that income level with experience and skills. Other high-paying jobs without a degree include sales managers, real estate brokers, or entrepreneurs, though these often require significant effort, expertise, or certifications. Most roles paying $10,000 monthly generally require experience, specialized skills, or industry knowledge rather than formal degrees alone.

What Is an Assistant Secretary?

An assistant secretary is responsible for supporting administrator-level employees in an office setting. In this role, you are usually assigned to work for a specific department or employee. Your job duties include utilizing telecommunications systems to screen calls, take messages, schedule meetings, and transfer calls. You also perform other clerical service tasks like creating spreadsheets, delivering reports, negotiating contracts with a vendor for supplies, and drafting PowerPoint presentations. Qualifications for this career include excellent communication, grammar, and typing skills and at least a high school diploma or GED certificate. Experience is usually not necessary. You can find assistant secretary positions in any industry.

What is the role of an assistant secretary?

An assistant secretary is a senior official who supports the secretary in managing departmental operations, overseeing specific divisions, and implementing policies. They often handle administrative tasks, coordinate communication, and may represent the department in meetings or public events.

What are some common challenges faced by an Assistant Secretary when managing communication among multiple departments?

Assistant Secretaries often serve as a crucial liaison between various departments, which can present challenges such as coordinating schedules, ensuring clear and timely communication, and managing conflicting priorities. Staying organized and maintaining strong attention to detail are essential to prevent miscommunications and missed deadlines. Developing effective systems for tracking tasks and maintaining open channels with team members can help overcome these challenges and contribute to smoother operations across the organization.

What are Assistant Secretaries?

Assistant Secretaries are senior officials in government agencies, organizations, or corporations who assist higher-level secretaries or executives in managing specific departments or functions. Their responsibilities typically include overseeing daily operations, developing policies, coordinating with other departments, and providing leadership within their area of expertise. In government, Assistant Secretaries often handle significant policy areas and report directly to a Secretary or Deputy Secretary. They play a key role in implementing strategies and ensuring that goals are met efficiently. The specific duties can vary depending on the organization and sector.

What are the key skills and qualifications needed to thrive as an Assistant Secretary, and why are they important?

To thrive as an Assistant Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, typically supported by a relevant degree or diploma. Familiarity with office software such as Microsoft Office Suite, calendar management systems, and sometimes shorthand or transcription tools is common. Strong interpersonal skills, discretion, and the ability to multitask help an individual excel in supporting executives and managing sensitive information. These skills ensure smooth office operations, effective communication, and the professional handling of confidential matters.
More about Assistant Secretary jobs
What are the most commonly searched types of Secretary jobs in Rochester, NY? The most popular types of Secretary jobs in Rochester, NY are:
What are popular job titles related to Assistant Secretary jobs in Rochester, NY? For Assistant Secretary jobs in Rochester, NY, the most frequently searched job titles are:
What job categories do people searching Assistant Secretary jobs in Rochester, NY look for? The top searched job categories for Assistant Secretary jobs in Rochester, NY are:
What cities near Rochester, NY are hiring for Assistant Secretary jobs? Cities near Rochester, NY with the most Assistant Secretary job openings:
Assistant Secretary jobs near you
Infographic showing various Assistant Secretary job openings in Rochester, NY as of June 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $50,322 per year, or $24.2 per hour.
Office Clerk II FT - Secretary to the Assistant Superintendent for Instruction

Office Clerk II FT - Secretary to the Assistant Superintendent for Instruction

West Irondequoit Central School District

Rochester, NY • On-site

$35K - $50K/yr

Full-time

Posted 14 days ago

Job description

Position Type:
Secretarial/Clerical/Secretary to the Assistant Superintendent for Instruction
Date Posted:
5/29/2026
Location:
District Office
Date Available:
As soon as practical
Closing Date:
06/19/2026
POSITION VACANCY
POSTING DATE - May 29, 2026
POSITION:
Secretary to the Assistant Superintendent for Instruction
7.5 hours, 12 months
(7:30 am 4:00 pm)
ASSIGNMENT:
District Office
321 List Avenue, Rochester, NY 14617
REQUIREMENTS:
Strong clerical skills and demonstrated experience in automated office environment; excellent word processing, database management skills and spreadsheet skills; strong writing skills; demonstrated ability to work with minimal supervision in a fast-paced environment. Excellent communication and people skills.
QUALIFICATIONS:
Eligible for Monroe County Civil Service Office Clerk II
(A competitive candidate must hold a current eligible title or be reachable on the current eligible list. A non-competitive candidate must be Monroe County Civil Service Eligible through the HELPS Program for the non-competitive Office Clerk II title (no exam required, but candidate must qualify for the title)
SALARY:
Salary Range $35,000 - $50,000 per year
STARTING DATE:
As soon as practical
APPLICATION PROCEDURE:
Apply for this specific posting on-line by:
https://www.applitrack.com/westirondequoit.onlineapp
by Friday, June 19, 2026
West Irondequoit Central School District is in compliance with the U.S. Civil Service Rights Act of 1964 and the TITLE IX Educational Amendments of 1972, Part 86. The School District provides equal employment opportunity to all individuals and does not discriminate on the basis of race, color, religion, national origin, ancestry, gender, age, disability, sexual orientation, veteran, military status, or domestic violence victim status. Any student, parent, employee or the general public that has an inquiry regarding the non-discrimination policy may direct the inquiry to:
Title IX Coordinator
West Irondequoit CSD
321 List Avenue
Rochester, New York 14617
SECRETARY TO THE ASSISTANT SUPERINTENDENT OF INSTRUCTION
JOB DESCRIPTION
Job Summary:
Performs a wide variety of secretarial functions in the Office of Instruction. Work requires knowledge of district policy and procedures and requires judgment and initiative in order to handle effectively the wide variety of situations that arise daily.
Job Duties:
  1. Provide daily office maintenance and administrative support.
  2. Manage calendar of ASI, including scheduling a variety of district wide meetings.
  3. Maintain all home-schooling records and regular communication with home schooling families.
  4. Schedule/track observations and goal reviews.
  5. Process district-wide conference request forms (including booking of flights and hotels).
  6. Process district-wide textbook orders.
  7. Prepares purchase requisitions.
  8. Handle all COSER activity.
  9. Submit bills to BOCES for expenses and substitute costs.
  10. Monitor charge-backs
  11. Forward in-service credits due to personnel office.
  12. Enter out of district Professional Learning and in-district leadership Professional Learning into the Frontline database.
  13. Assists ASI in preparation of district-wide professional learning events.
  14. New Teacher/Mentor preparation.
  15. 3-8 Assessments - communications and supplies to secretaries, collection, organization, & transport to BOCES for scoring
  16. Create and communicate 6 day letter calendar, K-6 report card/marking period calendars.
  17. Update & send out faculty handbook annually.
  18. Organize & communicate K-6 orientation & screenings
  19. Assist in organizing application/approvals & payroll vouchers for summer curriculum work.
  20. Order and monitor staff development materials.
  21. Set up for meetings; type, copy, and collage materials.
  22. Record & process mileage reimbursement.
  23. Update and assist in monitoring monthly budget and grant reports.
  24. Type curriculum and assessment documents; bin/copy for distribution.
  25. Produce all board of Education curriculum presentation reports for ASI.
  26. Support all Office of Instruction Directors and Teachers on Special Assignment.
  27. Keep updated records on Curriculum & Instruction committee memberships, such as District Curriculum Council and DEI Coalition.
  28. Support Office of Human Resources and Business with duties as assigned.
  29. Manage student teachers/observers, manage database, connect with Principals on possible placements.
  30. Perform other duties as assigned.

Skills and Qualifications:
Per Civil Service - Office Clerk II
Full performance knowledges, skills, abilities and personal characteristics: Good knowledge of office terminology, practices, procedures, routines and equipment; good knowledge of business arithmetic and English; good knowledge of the techniques involved in record keeping; good knowledge of the techniques involved in establishing and maintaining a filing system; skill in accurately keyboarding at 40 words per minute; ability to conduct searches for information from various sources; ability to work with forms; ability to prepare written communication, arithmetic and standard written reports; ability to operate office machines such as the electronic work station, adding machine, calculator, photo copier and facsimile machine; ability to understand and carry out complex oral and written instructions; ability to express oneself clearly; ability to readily acquire familiarity with departmental organization, functions, laws, policies and regulations; ability to deal with the public; good judgment in solving relatively complex clerical problems; initiative; resourcefulness; tact; courtesy; integrity; health commensurate with the demands of the position.

Apply