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Assistant Secretary Jobs in Rochester, NY (NOW HIRING)

Allied Digestive Health

Medical Secretary 2

Rochester, NY · On-site

$18 - $20/hr

High school diploma or equivalent required; completion of a medical secretary or administrative assistant program preferred. * Minimum of two years of experience in a medical office or healthcare ...

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Assistant Secretary information

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How much do assistant secretary jobs pay per hour?

As of Jul 14, 2026, the average hourly pay for assistant secretary in Rochester, NY is $24.19, according to ZipRecruiter salary data. Most workers in this role earn between $16.30 and $25.53 per hour, depending on experience, location, and employer.

What is the difference between Assistant Secretary vs Administrative Assistant?

AspectAssistant SecretaryAdministrative Assistant
Required CredentialsBachelor's degree, relevant experience, sometimes specialized certificationsHigh school diploma or equivalent, some roles may require post-secondary education
Work EnvironmentGovernment agencies, large organizations, often in office settingsOffice settings across various industries, including corporate and nonprofit
Employer & Industry UsageGovernment departments, international organizations, large corporationsBusinesses, nonprofits, government offices
Common Search & Comparison IntentUnderstanding roles, qualifications, and responsibilitiesJob duties, career path, and qualifications

The Assistant Secretary typically holds a higher-level position with specialized credentials and works in government or large organizations. An Administrative Assistant provides clerical support across various industries. While both roles support organizational functions, the Assistant Secretary has more strategic responsibilities and requires more advanced qualifications.

What does an Assistant Secretary do?

An Assistant Secretary is a senior official who supports the Secretary in managing specific departments or divisions within an organization or government agency. They often oversee administrative functions, coordinate policies, and assist with strategic planning, requiring strong leadership and organizational skills.

What Is an Assistant Secretary?

An assistant secretary is responsible for supporting administrator-level employees in an office setting. In this role, you are usually assigned to work for a specific department or employee. Your job duties include utilizing telecommunications systems to screen calls, take messages, schedule meetings, and transfer calls. You also perform other clerical service tasks like creating spreadsheets, delivering reports, negotiating contracts with a vendor for supplies, and drafting PowerPoint presentations. Qualifications for this career include excellent communication, grammar, and typing skills and at least a high school diploma or GED certificate. Experience is usually not necessary. You can find assistant secretary positions in any industry.

What are some common challenges faced by an Assistant Secretary when managing communication among multiple departments?

Assistant Secretaries often serve as a crucial liaison between various departments, which can present challenges such as coordinating schedules, ensuring clear and timely communication, and managing conflicting priorities. Staying organized and maintaining strong attention to detail are essential to prevent miscommunications and missed deadlines. Developing effective systems for tracking tasks and maintaining open channels with team members can help overcome these challenges and contribute to smoother operations across the organization.

What are Assistant Secretaries?

Assistant Secretaries are senior officials in government agencies, organizations, or corporations who assist higher-level secretaries or executives in managing specific departments or functions. Their responsibilities typically include overseeing daily operations, developing policies, coordinating with other departments, and providing leadership within their area of expertise. In government, Assistant Secretaries often handle significant policy areas and report directly to a Secretary or Deputy Secretary. They play a key role in implementing strategies and ensuring that goals are met efficiently. The specific duties can vary depending on the organization and sector.

What qualifications do I need to be an administrative assistant?

To become an administrative assistant, candidates typically need a high school diploma or equivalent, along with strong organizational, communication, and computer skills. Proficiency in office software like Microsoft Office and experience with administrative tasks are often required, and some roles may prefer post-secondary education or relevant certifications.

Is EA a dead-end job?

An Assistant Secretary role is typically a mid- to senior-level administrative or managerial position within government or organizations, offering opportunities for career advancement and skill development. While some roles may have limited upward mobility depending on the organization, many Assistant Secretaries progress to higher executive positions or specialized areas with experience and additional qualifications.

What are the key skills and qualifications needed to thrive as an Assistant Secretary, and why are they important?

To thrive as an Assistant Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, typically supported by a relevant degree or diploma. Familiarity with office software such as Microsoft Office Suite, calendar management systems, and sometimes shorthand or transcription tools is common. Strong interpersonal skills, discretion, and the ability to multitask help an individual excel in supporting executives and managing sensitive information. These skills ensure smooth office operations, effective communication, and the professional handling of confidential matters.
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Assistant Secretary jobs near you
Medical Secretary 2

Medical Secretary 2

Allied Digestive Health

Rochester, NY • On-site

$18 - $20/hr

Full-time

Medical, Dental, Vision, Life, Retirement

Re-posted 29 days ago

Allied Digestive Health rating

8.0

Company rating: 8.0 out of 10

Based on 7 frontline employees who took The Breakroom Quiz

Job description

We are excited to announce that we are looking for a Full-Time, Medical Secretary 2 at Rochester Gastroenterology Associates in Rochester, NY.

About the Role:

The Medical Secretary 2 plays a critical role in ensuring the smooth and efficient operation of healthcare facilities by providing advanced administrative support to medical staff. This position involves managing patient communications, scheduling appointments, and maintaining accurate medical records with a high degree of confidentiality and professionalism. The Medical Secretary 2 acts as a liaison between patients, healthcare providers, and insurance companies, facilitating clear and timely information exchange. This role requires a strong understanding of medical terminology, healthcare procedures, and regulatory compliance to support clinical operations effectively. Ultimately, the Medical Secretary 2 contributes to enhancing patient care quality by ensuring administrative processes are handled accurately and efficiently.

Responsibilities:

  • Manage complex scheduling for multiple healthcare providers, including patient appointments, meetings, and procedures.
  • Maintain and update patient medical records and documentation in compliance with HIPAA and other regulatory standards.
  • Serve as the primary point of contact for patients, addressing inquiries, providing information, and coordinating follow-up care.
  • Prepare and process medical correspondence, reports, and billing information accurately and promptly.
  • Coordinate communication between medical staff, patients, insurance companies, and external agencies to facilitate smooth operations.

Skills:

The Medical Secretary 2 utilizes strong organizational skills daily to manage complex scheduling and maintain accurate patient records, ensuring seamless clinical operations. Effective communication skills are essential for interacting with patients, healthcare providers, and insurance representatives, facilitating clear and professional exchanges. Proficiency in electronic health record systems and office software enables efficient documentation and data management. Knowledge of medical terminology and healthcare regulations supports compliance and accuracy in all administrative tasks. Additionally, problem-solving skills help address scheduling conflicts and patient concerns promptly, contributing to a positive healthcare experience.

Minimum Qualifications:

  • High school diploma or equivalent required; completion of a medical secretary or administrative assistant program preferred.
  • Minimum of two years of experience in a medical office or healthcare administrative role.
  • Proficiency with electronic health record (EHR) systems and standard office software (e.g., Microsoft Office).
  • Strong knowledge of medical terminology and healthcare administrative procedures.
  • Excellent communication and organizational skills with the ability to handle sensitive information confidentially.

Preferred Qualifications:

  • Associate degree or higher in health administration, medical office management, or related field.
  • Experience with insurance billing and coding processes.
  • Familiarity with healthcare compliance regulations such as HIPAA and OSHA.
  • Bilingual abilities to assist a diverse patient population.
  • Certification as a Certified Medical Administrative Assistant (CMAA) or equivalent


We offer competitive base salary, generous benefits, including Medical, Dental, Vision, Life Insurance, Voluntary, Time-Off Benefits, EAP, 401K and Commuter Benefits.

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