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Assistant Secretary Jobs in Rochester, NY (NOW HIRING)

Highland Hospital

Executive Secretary

Rochester, NY · On-site

$23.30 - $30.37/hr

Primary Assistant to Chair, Medical Director and Senior Program Administrator. Maintains a high ... Associate's Degree required (preferably in Secretarial Science, Business Management, Healthcare, ...

Bridgeview Law Group, PLLC

Be Seen First

Legal Secretary Receptionist

Rochester, NY · On-site

$18 - $25/hr

The Legal Secretary Receptionist will provide essential support to two attorneys and three ... Greet and assist clients upon arrival * Manage incoming phone calls and communications * Organize ...

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All JobsSecretary JobsAssistant Secretary JobsAssistant Secretary Jobs in Rochester, NY

Assistant Secretary information

See Rochester, NY salary details

$10

$24

$64

How much do assistant secretary jobs pay per hour?

As of Jun 12, 2026, the average hourly pay for assistant secretary in Rochester, NY is $24.19, according to ZipRecruiter salary data. Most workers in this role earn between $16.30 and $25.53 per hour, depending on experience, location, and employer.

What is the highest pay for an administrative assistant?

The highest pay for an administrative assistant can reach around $60,000 to $70,000 annually, typically in large organizations or specialized industries. Factors such as experience, certifications, and location influence salary levels, with some senior or executive assistants earning higher wages. Advanced skills in office management software and strong organizational abilities can also contribute to higher compensation.

What is the difference between Assistant Secretary vs Administrative Assistant?

AspectAssistant SecretaryAdministrative Assistant
Required CredentialsBachelor's degree, relevant experience, sometimes specialized certificationsHigh school diploma or equivalent, some roles may require post-secondary education
Work EnvironmentGovernment agencies, large organizations, often in office settingsOffice settings across various industries, including corporate and nonprofit
Employer & Industry UsageGovernment departments, international organizations, large corporationsBusinesses, nonprofits, government offices
Common Search & Comparison IntentUnderstanding roles, qualifications, and responsibilitiesJob duties, career path, and qualifications

The Assistant Secretary typically holds a higher-level position with specialized credentials and works in government or large organizations. An Administrative Assistant provides clerical support across various industries. While both roles support organizational functions, the Assistant Secretary has more strategic responsibilities and requires more advanced qualifications.

Who gets paid more, secretary or receptionist?

Typically, secretaries earn higher wages than receptionists because they often have more responsibilities, such as managing schedules, handling correspondence, and using office software. Salaries can vary based on experience, location, and industry, but secretaries generally have a higher earning potential than receptionists.

What job makes $10,000 a month without a degree?

An Assistant Secretary typically earns less than $10,000 a month, but high-level executive assistants or specialized administrative roles in large organizations can reach that income level with experience and skills. Other high-paying jobs without a degree include sales managers, real estate brokers, or entrepreneurs, though these often require significant effort, expertise, or certifications. Most roles paying $10,000 monthly generally require experience, specialized skills, or industry knowledge rather than formal degrees alone.

What Is an Assistant Secretary?

An assistant secretary is responsible for supporting administrator-level employees in an office setting. In this role, you are usually assigned to work for a specific department or employee. Your job duties include utilizing telecommunications systems to screen calls, take messages, schedule meetings, and transfer calls. You also perform other clerical service tasks like creating spreadsheets, delivering reports, negotiating contracts with a vendor for supplies, and drafting PowerPoint presentations. Qualifications for this career include excellent communication, grammar, and typing skills and at least a high school diploma or GED certificate. Experience is usually not necessary. You can find assistant secretary positions in any industry.

What is the role of an assistant secretary?

An assistant secretary is a senior official who supports the secretary in managing departmental operations, overseeing specific divisions, and implementing policies. They often handle administrative tasks, coordinate communication, and may represent the department in meetings or public events.

What are some common challenges faced by an Assistant Secretary when managing communication among multiple departments?

Assistant Secretaries often serve as a crucial liaison between various departments, which can present challenges such as coordinating schedules, ensuring clear and timely communication, and managing conflicting priorities. Staying organized and maintaining strong attention to detail are essential to prevent miscommunications and missed deadlines. Developing effective systems for tracking tasks and maintaining open channels with team members can help overcome these challenges and contribute to smoother operations across the organization.

What are Assistant Secretaries?

Assistant Secretaries are senior officials in government agencies, organizations, or corporations who assist higher-level secretaries or executives in managing specific departments or functions. Their responsibilities typically include overseeing daily operations, developing policies, coordinating with other departments, and providing leadership within their area of expertise. In government, Assistant Secretaries often handle significant policy areas and report directly to a Secretary or Deputy Secretary. They play a key role in implementing strategies and ensuring that goals are met efficiently. The specific duties can vary depending on the organization and sector.

What are the key skills and qualifications needed to thrive as an Assistant Secretary, and why are they important?

To thrive as an Assistant Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, typically supported by a relevant degree or diploma. Familiarity with office software such as Microsoft Office Suite, calendar management systems, and sometimes shorthand or transcription tools is common. Strong interpersonal skills, discretion, and the ability to multitask help an individual excel in supporting executives and managing sensitive information. These skills ensure smooth office operations, effective communication, and the professional handling of confidential matters.
More about Assistant Secretary jobs
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What are popular job titles related to Assistant Secretary jobs in Rochester, NY? For Assistant Secretary jobs in Rochester, NY, the most frequently searched job titles are:
What job categories do people searching Assistant Secretary jobs in Rochester, NY look for? The top searched job categories for Assistant Secretary jobs in Rochester, NY are:
What cities near Rochester, NY are hiring for Assistant Secretary jobs? Cities near Rochester, NY with the most Assistant Secretary job openings:
Assistant Secretary jobs near you
Infographic showing various Assistant Secretary job openings in Rochester, NY as of June 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $50,322 per year, or $24.2 per hour.

Clinical Secretary (The Mary Clark Thompson Family Practice)

UR Medicine Thompson Health

Canandaigua, NY • On-site

$19.40 - $22.50/hr

Full-time

Posted 15 days ago

Job description

Schedule and location: Monday - Friday, full time at The Mary Clark Thompson Family Practice
Main Function:
  • The Clinical Secretary participates in the multi-disciplinary, team-based process of patient care via the provision of office administrative support.
  • The Clinical Secretary plays a vital role in assuring whole patient care is made available to each individual via answering phones, convenient appointment scheduling, accurate & timely referrals & prior authorizations as well as issue resolution.
  • Responsible verifying eligibility, collecting appropriate patient payments as well as ensuring compliance and appropriate maximum reimbursement.
  • He/she must also understand, interpret and apply knowledge on multiple insurance benefits to specific patient needs.
  • The Clinical Secretary will input, classify and manage documentation in the office's electronic medical record system.
  • The Clinical Secretary will assist in, and perform diverse tasks required to maintain an efficient and organized office.
  • Actively support physicians and nurses and be an enthusiastic participant in dept. meetings & actively identify ways to improve processes and service to patients.
  • The Clinical Secretary functions under the direct supervision of the Practice Manager or Clinical Coordinator and under the daily guidance of providers.
  • Individual must be able to manage demanding workload with accuracy and represent the office and staff professionally.
  • Position requires excellent customer service skills with patients, and their families, other staff, physicians and other providers, management, vendors, and the public.

Required Job Specific Competencies:
  • Demonstrates skill in administrative support within a medical office setting including but not limited to use of an Electronic Medical Record (EMR), Microsoft Word, insurer systems, etc. as well as creative and efficient appointment scheduling, document classification, patient outreaches, insurance verification, Medicare Secondary Payor and other forms accuracy and HIPAA compliance.
  • Shows caring and concern for all patients.
  • Demonstrates patient centered approach to care, adhering to all NCQA's Patient Centered Medical Home (PCMH) requirements for the delivery of evidence-based care that supports the population needs.
  • Exhibits time management, keyboarding, and multi-tasking skills to assure business components of the practice are maintained at an efficient and effective level.
  • Demonstrates ability to develop/maintain collaborative working relationships w/providers, staff & Practice Management.
  • Demonstrates the ability to work independently and exhibits flexibility in decision making and prioritizing assignments.
  • Exhibits leadership skills through active support of practice and system goals and objectives
  • Actively guards the confidentiality of sensitive info. including but not limited to the patients, staff and the health system.

Qualifications:
  • Medical Administrative certification preferred.
  • High School Diploma or GED required.
  • Medical terminology required.
  • Medical Administrative certification preferred
  • Medical secretarial experience required.
  • Medical background required.
  • Strong EMR experience preferred.
  • Computer knowledge and skills including but not limited to Outlook and Microsoft Office required.
  • Knowledge of multiple insurance policies, administrative requirements, copayments, benefit coverage and their application to multiple patients for multiple scenarios as presented in practice setting is strongly preferred.

Pay Range: $19.40 - $22.50
Starting Pay: Based on Experience
Thompson Health is an EOE encouraging individuals with disabilities and veterans to apply.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.

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