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Executive Secretary Jobs in Rochester, NY (NOW HIRING)

Rochester Regional Health

Secretary

Rochester, NY · On-site

$17.25 - $19.88/hr

Secretary Department: Healthy Moms - Front End Location: 75 Genesee st, Rochester, NY 14611 Hours Per Week: 40 Schedule: Full-time, Dayshift, Monday to Friday, 8 am to 4.30 pm Position Summary: The ...

Pwc

Executive Concierge

Rochester, NY · On-site

$35K - $124K/yr

... senior executives, including managing their schedules, coordinating meetings, and handling ... The Opportunity As part of the Administration and Secretarial Services Generalist team you are ...

Lthc

Executive Assistant

Rochester, NY

$29.57 - $47.32/hr

Summary The Executive Assistant provides highlevel administrative, strategic, and operational support to senior leadership to ensure the smooth and effective execution of key priorities. This role ...

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Executive Secretary information

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How much do executive secretary jobs pay per hour?

As of Aug 4, 2026, the average hourly pay for executive secretary in Rochester, NY is $24.74, according to ZipRecruiter salary data. Most workers in this role earn between $19.47 and $27.50 per hour, depending on experience, location, and employer.

How does an executive secretary typically collaborate with senior management and other departments?

An Executive Secretary works closely with senior management, often serving as the primary point of contact for internal and external communications. They coordinate meetings, prepare reports, and handle confidential information, ensuring executives' schedules run smoothly. Collaboration with other departments is common, as Executive Secretaries may help organize cross-functional projects, relay important updates, and facilitate workflow between teams. Strong organizational and interpersonal skills are essential to manage these interactions efficiently and maintain professionalism in high-pressure situations.

What is an executive secretary?

Executive Secretaries are administrative professionals who provide high-level support to executives and senior managers within an organization. Their duties often include managing schedules, organizing meetings, handling correspondence, preparing reports, and maintaining confidential records. They play a key role in ensuring the efficiency of executive operations by coordinating communications and acting as a liaison between executives and other staff or external contacts. Executive Secretaries must possess strong organizational, communication, and problem-solving skills, as well as a high degree of discretion and professionalism.

What is the difference between Executive Secretary vs Administrative Assistant?

AspectExecutive SecretaryAdministrative Assistant
CredentialsHigh school diploma; some roles prefer post-secondary educationHigh school diploma; some roles may require post-secondary education
Work EnvironmentCorporate offices, executive departmentsVarious settings including offices, schools, healthcare
Employer & Industry UsageUsed in corporate, government, nonprofit sectors for supporting executivesCommon across industries for general administrative support
Primary ResponsibilitiesManaging schedules, handling correspondence, preparing reports for executivesManaging files, scheduling appointments, supporting teams

While both roles involve administrative support, an Executive Secretary primarily assists high-level executives with complex tasks and confidential matters, often requiring specialized skills. An Administrative Assistant provides broader support to teams or departments, handling general administrative duties. The roles overlap in skills like organization and communication but differ in scope and level of responsibility.

What are the key skills and qualifications needed to thrive as an executive secretary, and why are they important?

To thrive as an Executive Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, usually backed by a diploma or degree in business or office management. Familiarity with office software (like Microsoft Office Suite), calendar management tools, and sometimes shorthand or transcription systems is typically required. Strong communication, discretion, and the ability to multitask under pressure set outstanding Executive Secretaries apart. These skills are crucial for ensuring efficient office operations, supporting executives, and maintaining professionalism in high-stakes environments.
More about Executive Secretary jobs
What are the most commonly searched types of Secretary jobs in Rochester, NY? The most popular types of Secretary jobs in Rochester, NY are:
What are popular job titles related to Executive Secretary jobs in Rochester, NY? For Executive Secretary jobs in Rochester, NY, the most frequently searched job titles are:
What job categories do people searching Executive Secretary jobs in Rochester, NY look for? The top searched job categories for Executive Secretary jobs in Rochester, NY are:
What cities near Rochester, NY are hiring for Executive Secretary jobs? Cities near Rochester, NY with the most Executive Secretary job openings:
Executive Secretary jobs near you
Infographic showing various Executive Secretary job openings in Rochester, NY as of July 2026, with employment types broken down into 85% Full Time, 11% Part Time, 1% Temporary, and 3% Contract. Highlights an 87% Physical, 4% Hybrid, and 9% Remote job distribution, with an average salary of $51,454 per year, or $24.7 per hour.

Secretary

Rochester Regional Health

Rochester, NY • On-site

$17.25 - $19.88/hr

Full-time

Re-posted 24 days ago

Rochester Regional Health rating

7.3

Company rating: 7.3 out of 10

Based on 218 frontline employees who took The Breakroom Quiz

304th of 887 rated healthcare providers

Job description

Job Title: Secretary
Department: Healthy Moms - Front End
Location: 75 Genesee st, Rochester, NY 14611
Hours Per Week: 40
Schedule: Full-time, Dayshift, Monday to Friday, 8 am to 4.30 pm
Position Summary:
The Department Secretary is responsible for the clerical/administrative support for department, including reception, transcription and file maintenance. The department secretary would perform tasks/operations which serve to enhance the department's integration within the system. Must adhere to unity's policies and procedures and maintain confidentiality at all times. Must adhere to unity's policies and procedures and maintain confidentiality at all times. Provide superior customer service by modeling the Brand Promise and Core Values.
Key Responsibilities:
  • Performs receptionist duties, including greeting, answering phone calls and inquires from visitors. Refers complainants and grievances to the appropriate person for follow-up.
  • Assists with facilitating central communication within the department.
  • Performs all aspects of scheduling functions/needs for the department. This includes schedules of leadership, as well as schedules for visitors and patients as applicable. This may also include scheduling lab work, referrals, etc. Communicates changes / updates in schedule in a timely fashion.
  • Manages workflow within the department in order to achieve deadlines. Acts as a liaison with other departments. This may include patient flow where applicable.
  • Processes incoming and outgoing faxes. Receives and distributes mail to appropriate departments and individuals. Inventories, orders, records and receives all supplies. Oversees maintenance of all office equipment (copier, fax machine, printers, etc).
  • Compiles daily, weekly, monthly and quarterly reports and data at the request of leadership.
  • Assists leadership with document preparation for interview and hiring process, performance evaluations, and other personnel actions.
  • Works with leadership to process all requests which flow through the department, including obtaining authorization through various channels. This may include insurances.
  • Tracks supply levels and order supplies as needed.
  • Processes multiple forms of letters and maintains patient demographic databases.
  • Will float to other units and perform all job functions at each unit as necessary.
  • For Clinical Areas: May be responsible for medical record management to include opening medical charts / records, accurate filing, chart audits and thinning / closing medical records.
  • For Clinical Areas: Completes patient registration process. Verifies accuracy of registration information. Keeps information current and updates as changes occur. Accurate processing (charge entry) and verification of patient charges. Collects co-pay as needed.
  • For Clinical Areas: Processes physician orders as it relates to scheduling procedures.
  • For Clinical Areas: Releases medical records according to UHS and departmental HIPAA policy.
  • For Long-Term Care: May be responsible for petty base box reconciliation. Investigates and resolves discrepancies. Oversees payment and deposit ledger on a daily basis.
  • PT Only: Maintain inventory, storage and cleanliness of equipment and treatment area.
  • PT Only: Provide patient care: including but not limited to set -up of equipment, prepare patient for treatment. Assist therapists with patient transfers, ambulation, toileting, and equipment retrieval/ adjustments.

Desired Attributes:
  • Associates degree preferred.
  • 2 years clerical experience preferred.
  • For ElderONE only: 1 year of experience working with a frail or elderly population preferred.

Minimum Qualifications:
Required Licensure/Certification Skills:
None
Rochester Regional Health System is an Equal Opportunity / Affirmative Action Employer. Minority/Female/Disability/Veteran
EDUCATION:
LICENSES / CERTIFICATIONS:
PHYSICAL REQUIREMENTS:
S - Sedentary Work - Exerting up to 10 pounds of force occasionally Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
For disease specific care programs refer to the program specific requirements of the department for further specifications on experience and educational expectations, including continuing education requirements.
Any physical requirements reported by a prospective employee and/or employee's physician or delegate will be considered for accommodations.
PAY RANGE:
$17.25 - $19.88
CITY:
Rochester
POSTAL CODE:
14611
The listed base pay range is a good faith representation of current potential base pay for a successful full time applicant. It may be modified in the future and eligible for additional pay components. Pay is determined by factors including experience, relevant qualifications, specialty, internal equity, location, and contracts.
Rochester Regional Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, predisposing genetic characteristics, marital or familial status, military or veteran status, citizenship or immigration status, or any other characteristic protected by federal, state, or local law.

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