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Executive Secretary Jobs in Rochester, NY (NOW HIRING)

Pwc

Executive Concierge

Rochester, NY · On-site

$35K - $124K/yr

... senior executives, including managing their schedules, coordinating meetings, and handling ... The Opportunity As part of the Administration and Secretarial Services Generalist team you are ...

Lthc

Executive Assistant

Rochester, NY · On-site

$29.57 - $47.32/hr

Summary The Executive Assistant provides highlevel administrative, strategic, and operational support to senior leadership to ensure the smooth and effective execution of key priorities. This role ...

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Executive Secretary information

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$12

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$38

How much do executive secretary jobs pay per hour?

As of Aug 8, 2026, the average hourly pay for executive secretary in Rochester, NY is $24.74, according to ZipRecruiter salary data. Most workers in this role earn between $19.47 and $27.50 per hour, depending on experience, location, and employer.

How does an executive secretary typically collaborate with senior management and other departments?

An Executive Secretary works closely with senior management, often serving as the primary point of contact for internal and external communications. They coordinate meetings, prepare reports, and handle confidential information, ensuring executives' schedules run smoothly. Collaboration with other departments is common, as Executive Secretaries may help organize cross-functional projects, relay important updates, and facilitate workflow between teams. Strong organizational and interpersonal skills are essential to manage these interactions efficiently and maintain professionalism in high-pressure situations.

What is an executive secretary?

Executive Secretaries are administrative professionals who provide high-level support to executives and senior managers within an organization. Their duties often include managing schedules, organizing meetings, handling correspondence, preparing reports, and maintaining confidential records. They play a key role in ensuring the efficiency of executive operations by coordinating communications and acting as a liaison between executives and other staff or external contacts. Executive Secretaries must possess strong organizational, communication, and problem-solving skills, as well as a high degree of discretion and professionalism.

What is the difference between Executive Secretary vs Administrative Assistant?

AspectExecutive SecretaryAdministrative Assistant
CredentialsHigh school diploma; some roles prefer post-secondary educationHigh school diploma; some roles may require post-secondary education
Work EnvironmentCorporate offices, executive departmentsVarious settings including offices, schools, healthcare
Employer & Industry UsageUsed in corporate, government, nonprofit sectors for supporting executivesCommon across industries for general administrative support
Primary ResponsibilitiesManaging schedules, handling correspondence, preparing reports for executivesManaging files, scheduling appointments, supporting teams

While both roles involve administrative support, an Executive Secretary primarily assists high-level executives with complex tasks and confidential matters, often requiring specialized skills. An Administrative Assistant provides broader support to teams or departments, handling general administrative duties. The roles overlap in skills like organization and communication but differ in scope and level of responsibility.

What are the key skills and qualifications needed to thrive as an executive secretary, and why are they important?

To thrive as an Executive Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, usually backed by a diploma or degree in business or office management. Familiarity with office software (like Microsoft Office Suite), calendar management tools, and sometimes shorthand or transcription systems is typically required. Strong communication, discretion, and the ability to multitask under pressure set outstanding Executive Secretaries apart. These skills are crucial for ensuring efficient office operations, supporting executives, and maintaining professionalism in high-stakes environments.
More about Executive Secretary jobs
What are the most commonly searched types of Secretary jobs in Rochester, NY? The most popular types of Secretary jobs in Rochester, NY are:
What are popular job titles related to Executive Secretary jobs in Rochester, NY? For Executive Secretary jobs in Rochester, NY, the most frequently searched job titles are:
What job categories do people searching Executive Secretary jobs in Rochester, NY look for? The top searched job categories for Executive Secretary jobs in Rochester, NY are:
What cities near Rochester, NY are hiring for Executive Secretary jobs? Cities near Rochester, NY with the most Executive Secretary job openings:
Executive Secretary jobs near you
Infographic showing various Executive Secretary job openings in Rochester, NY as of August 2026, with employment types broken down into 1% Internship, 86% Full Time, 8% Part Time, and 5% Contract. Highlights an 87% Physical, 3% Hybrid, and 10% Remote job distribution, with an average salary of $51,454 per year, or $24.7 per hour.

Unit Secretary (Health Unit Coordinator) / Patient Care Tech - Med /Surg

UR Thompson Health

Canandaigua, NY • On-site

$19.94 - $25/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 27 days ago

Job description

UR Medicine's Thompson Health is the premier healthcare provider in the Finger Lakes region. Our directors and education team are committed to your personal and professional growth. Every day is an opportunity to learn something new. You will enjoy a competitive salary and generous benefits, free onsite parking, an excellent staffing model and a modern, caring, high-tech environment.
Schedule: Day and Evening rotation, 12 hour shifts including alternating weekends.
Pay Range: $19.94 -$25.00, based on experience.
Benefits:
  • Health, dental, vision insurance
  • Tuition reimbursement up to $6000/year
  • Contribution and match on Retirement Plan
  • Four weeks paid time off
  • Access to Success coaches
  • Free parking

Company Culture: Thompson Health has a culture of empowerment. At Thompson, interdisciplinary teams come together to improve care, your suggestions are welcomed and your ideas are part of the solution. Three of our executives have an RN background so we understand the importance of the patient experience! Place yourself in an environment where your growth is supported, your contributions valued and your successes celebrated.
  • Focus on CARES values: Commitment, Action, Respect, Excellence, and Service
  • Focus on Employee Wellness: Biometric screenings, Wellness programs, Access to onsite gym, Zen Room, Community Shared Agriculture program
  • Staff Recognition platforms: Shining Stars, CARESCount website

What will you do?
  • Performs unit secretarial and receptionist duties; and also handles basic nursing care tasks under the direction of the RN.

Required Job Specific Competencies:
  • Demonstrates effective communication skills in gathering and disseminating information
  • Demonstrates effective decision making and flexibility in prioritizing assignments
  • Demonstrates effective computer skills and the ability to perform accurate order entry
  • Demonstrates good organizational skills in maintaining the medical record
  • Demonstrates the ability to perform patient care duties under the direction of the RN and within the scope of practice of the PCT

Qualifications:
  • High school graduate or equivalent required
  • BLS Certification required
  • Basic computer skills: Microsoft Office, Word required.
  • One year experience as CNA, Nurse Aide Acute Care, EMT, nursing student, or other comparable experience required.
  • Experience performing phlebotomy and/or EKGs highly desirable.
  • Knowledge of medical terminology and electronic medical records preferred.
  • Available to work weekends & holidays

Pay Range: $19.94 -$25.00
Starting Pay: Based on Experience
Thompson Health is an EOE encouraging individuals with disabilities, and veterans to apply.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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