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Assistant Office Admin Jobs in Rochester, NY (NOW HIRING)

Monroe Roofing and siding

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Office Administrator

Gates, NY · On-site

$30K - $75K/yr (+ commission)

The Office Administrator will play a crucial role in supporting a small team of 1-5 people by ... Perform daily data entry and assist with report generation * Provide responsive customer support ...

Oak Orchard Health

Executive Admin Assistant

Brockport, NY · On-site

$90K - $105K/yr

Description We are seeking a polished, highly organized, and proactive Executive Administrator to ... Serve as a trusted liaison and gatekeeper for the executive office, professionally interacting with ...

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All JobsOffice Admin JobsAssistant Office Admin JobsAssistant Office Admin Jobs in Rochester, NY

Assistant Office Admin information

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How much do assistant office admin jobs pay per hour?

As of Sep 3, 2026, the average hourly pay for assistant office admin in Rochester, NY is $20.76, according to ZipRecruiter salary data. Most workers in this role earn between $17.07 and $23.03 per hour, depending on experience, location, and employer.

What is an assistant office admin?

Assistant Office Admins, also known as Administrative Assistants or Office Assistants, are professionals who support the daily operations of an office. They perform a variety of tasks such as answering phones, scheduling appointments, managing files, handling correspondence, and assisting other staff members with administrative duties. Their role is essential in ensuring that the office runs smoothly and efficiently, often acting as the first point of contact for visitors and clients. Strong organizational, communication, and computer skills are important for success in this role.

What are the key skills and qualifications needed to thrive as an assistant office admin?

To thrive as an Assistant Office Admin, you need organizational skills, attention to detail, and proficiency in administrative tasks, often supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling systems, and basic bookkeeping tools is typically required. Strong communication, multitasking, and problem-solving abilities help you effectively support the office environment and collaborate with colleagues. These skills ensure smooth daily operations, efficient workflow, and a productive workplace.

What are some typical challenges an assistant office admin might face when managing multiple tasks and priorities?

Assistant Office Admins often juggle a variety of responsibilities, such as scheduling meetings, managing correspondence, and maintaining office supplies. A common challenge is balancing urgent requests from different team members while keeping routine tasks on track. Effective time management, clear communication, and the ability to adapt quickly are essential to staying organized and ensuring nothing falls through the cracks. Many offices use digital tools and collaborative platforms to help streamline these processes, so familiarity with such systems can be highly beneficial.

What is the difference between Assistant Office Admin vs Office Coordinator?

AspectAssistant Office AdminOffice Coordinator
CredentialsHigh school diploma; some roles may require administrative certificationsHigh school diploma; often similar certifications
Work EnvironmentOffice settings, supporting administrative tasksOffice settings, managing daily operations and coordination
Employer UsageCommonly used in small to medium offices for administrative supportUsed across industries to oversee office functions and logistics
Search/Comparison IntentYesYes

While both roles support office functions, the Assistant Office Admin primarily provides administrative support, handling tasks like scheduling and correspondence. The Office Coordinator often manages broader office operations, including logistics and workflow coordination. The roles overlap but differ in scope and responsibilities, with the Office Coordinator typically taking on more operational duties.

What does an assistant office admin do in an office?

An assistant office admin supports daily office operations by handling tasks such as managing schedules, answering phones, organizing files, and coordinating communication. They often use office software like Microsoft Office and may assist with administrative projects to ensure smooth workflow.

What are popular job titles related to Assistant Office Admin jobs in Rochester, NY?

For Assistant Office Admin jobs in Rochester, NY, the most frequently searched job titles are:

What job categories do people searching Assistant Office Admin jobs in Rochester, NY look for?

The top searched job categories for Assistant Office Admin jobs in Rochester, NY are:

What cities near Rochester, NY are hiring for Assistant Office Admin jobs?

Cities near Rochester, NY with the most Assistant Office Admin job openings:

Assistant Office Admin jobs near you
Infographic showing various Assistant Office Admin job openings in Rochester, NY as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 12% Part Time, and 3% Contract. Highlights an 90% Physical, 4% Hybrid, and 6% Remote job distribution, with an average salary of $43,185 per year, or $20.8 per hour.

Accounting Assistant

Rochester NY area company

Brighton, NY • On-site

$20 - $25/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted yesterday

Job description

Position Title: Asst. Office Administrator (Part-Time)

About the Role: We are seeking a versatile, detail-oriented professional to keep our office running smoothly. This role is perfect for someone who loves variety—handling everything from the monthly books and payroll to keeping our digital presence fresh and assisting with seasonal fund drives.

Key Responsibilities:

  • Financials: Manage AP/AR, monthly entries, and payroll processing.
  • Clerical: Assist Operations with provider scheduling up to 12 hrs per week
  • HR/Admin: Coordinate new member orientation, maintain personnel files, and serve as the point of contact for benefit questions.
  • Digital & Outreach: Manage social media updates, website maintenance (WordPress)
  • Fund Drive: Manager yearly Fund Drive including processing all payments, updating database & sending out letters.
  • Grants: Identify and apply for relevant grant opportunities as needed.
  • Other: Clerical duties as assigned such as assisting with social activities, filing, etc.

Qualifications:

  • Tech Savvy: Proficient in MS Office (Excel is a must). Experience with QuickBooks and WordPress is highly preferred.
  • Reliable: Ability to work independently and hit monthly cyclical deadlines without reminders.
  • Communication: Strong writing skills for grant applications and social media posts.
  • Education: AS or BS degree preferred, or equivalent experience in a similar multi-tasking role.

Details:

  • Schedule: [30-40 hours/week]
  • Compensation: [$20-$25 depending on experience]

Company Description

Non Profit in business in our 40th year with a $3M Operating Budget.