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Assistant Office Admin Jobs in Rochester, NY (NOW HIRING)

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How much do assistant office admin jobs pay per hour?

As of Sep 3, 2026, the average hourly pay for assistant office admin in Rochester, NY is $20.76, according to ZipRecruiter salary data. Most workers in this role earn between $17.07 and $23.03 per hour, depending on experience, location, and employer.

What is an assistant office admin?

Assistant Office Admins, also known as Administrative Assistants or Office Assistants, are professionals who support the daily operations of an office. They perform a variety of tasks such as answering phones, scheduling appointments, managing files, handling correspondence, and assisting other staff members with administrative duties. Their role is essential in ensuring that the office runs smoothly and efficiently, often acting as the first point of contact for visitors and clients. Strong organizational, communication, and computer skills are important for success in this role.

What are the key skills and qualifications needed to thrive as an assistant office admin?

To thrive as an Assistant Office Admin, you need organizational skills, attention to detail, and proficiency in administrative tasks, often supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling systems, and basic bookkeeping tools is typically required. Strong communication, multitasking, and problem-solving abilities help you effectively support the office environment and collaborate with colleagues. These skills ensure smooth daily operations, efficient workflow, and a productive workplace.

What are some typical challenges an assistant office admin might face when managing multiple tasks and priorities?

Assistant Office Admins often juggle a variety of responsibilities, such as scheduling meetings, managing correspondence, and maintaining office supplies. A common challenge is balancing urgent requests from different team members while keeping routine tasks on track. Effective time management, clear communication, and the ability to adapt quickly are essential to staying organized and ensuring nothing falls through the cracks. Many offices use digital tools and collaborative platforms to help streamline these processes, so familiarity with such systems can be highly beneficial.

What is the difference between Assistant Office Admin vs Office Coordinator?

AspectAssistant Office AdminOffice Coordinator
CredentialsHigh school diploma; some roles may require administrative certificationsHigh school diploma; often similar certifications
Work EnvironmentOffice settings, supporting administrative tasksOffice settings, managing daily operations and coordination
Employer UsageCommonly used in small to medium offices for administrative supportUsed across industries to oversee office functions and logistics
Search/Comparison IntentYesYes

While both roles support office functions, the Assistant Office Admin primarily provides administrative support, handling tasks like scheduling and correspondence. The Office Coordinator often manages broader office operations, including logistics and workflow coordination. The roles overlap but differ in scope and responsibilities, with the Office Coordinator typically taking on more operational duties.

What does an assistant office admin do in an office?

An assistant office admin supports daily office operations by handling tasks such as managing schedules, answering phones, organizing files, and coordinating communication. They often use office software like Microsoft Office and may assist with administrative projects to ensure smooth workflow.

What are popular job titles related to Assistant Office Admin jobs in Rochester, NY?

For Assistant Office Admin jobs in Rochester, NY, the most frequently searched job titles are:

What job categories do people searching Assistant Office Admin jobs in Rochester, NY look for?

The top searched job categories for Assistant Office Admin jobs in Rochester, NY are:

What cities near Rochester, NY are hiring for Assistant Office Admin jobs?

Cities near Rochester, NY with the most Assistant Office Admin job openings:

Assistant Office Admin jobs near you
Infographic showing various Assistant Office Admin job openings in Rochester, NY as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 12% Part Time, and 3% Contract. Highlights an 90% Physical, 4% Hybrid, and 6% Remote job distribution, with an average salary of $43,185 per year, or $20.8 per hour.

Medical Assistant / Phlebotomist / Admin - Rochester NY

CareerNation

Rochester, NY • On-site

$24/hr

Full-time

Re-posted 25 days ago

Key responsibilities

  • Perform venipuncture and capillary puncture on adults, neonates, and pediatric patients, and prepare specimens for testing.

  • Identify, label, and enter specimen data into the computer, and prepare specimens for send-out testing.

  • Maintain patient confidentiality and inventory supplies at phlebotomy stations.

Job description

CareerNation is immediately hiring Admins, Medical Assistants, and Phlebotomists for a 2-week long health screening event in Rochester NY.
DATES: 2-week long event in August or September, exact dates pending!
TYPICAL SHIFT SCHEDULE: Monday-Friday, 9a - 5pm (to be confirmed)
PAY: Up to $24/hour
Skills needed for Phlebotomist Role: Strong and recent phlebotomy experience, minimum 2 years.
Skills needed for Medical Assistant Role: Experience with urine collection/labeling for drug screens, vitals, and manual BP.
Skills needed for Admin role: Comfortable with Excel, Word, and Microsoft Teams. Ability to learn new technology quickly.
**MUST BE FULLY VACCINATED**
Phlebotomist Position Overview: The Phlebotomist performs venipuncture and capillary puncture on adults, neonates and pediatric patients; works with computer; communicates in a manner that promotes professionalism as well as a comfortable phlebotomy.
Essential Duties and Responsibilities (including but not limited to the following):
  • Blood Collection: from adult patients using vacutainer, syringe and butterfly techniques; capillary puncture using heel and fingerstick techniques.
  • Identifies and labels specimens appropriately.
  • Enters accessioning data into the computer.
  • Prepares specimens for send out testing.
  • Inventories supplies and prepares phlebotomy stations to effectively collect blood.
  • Maintains patient confidentiality.
  • Performs related work as required.

Knowledge, Skills and Abilities:
  • Knowledge of laboratory techniques to perform blood collection.
  • Knowledge of container and minimum volume requirements for specimen collection.
  • Skill in labeling and dispersing specimens to appropriate stations.
  • Skill in interacting with patients representing a broad physical and socioeconomic spectrum. Skill in establishing and maintaining effective working relationships with patients, laboratory staff and medical staff.

Typical Physical Demands:
  • Requires full range of body motion including manual and finger dexterity and eye-hand coordination.
  • Frequent standing, walking and bending required for extended periods of time.
  • Must be able to support the body weight of an adult patient when moving from a chair to an exam table.
  • Requires visual acuity and normal color perception.

Working Conditions: Exposure to communicable diseases, toxic substances, ionizing radiation, medicinal preparations, and other conditions common to a medical group and laboratory environment.
Qualifications and Education:
  • High School diploma or GED and on the job training.
  • One year of phlebotomy required.

Certification: Certification from an accredited phlebotomy diploma program or certification from accredited Medical Assistant program required.
Medical Assistant Position Overview: The role of a Clinical Medical Assistant is to provide care to patients/significant others via direct and/or telephone contact, following established standards and practices. S/he coordinates with other members of the care team to ensure seamless care delivery, maximal coordination of efforts, and active patient participation in planning and care. Assists physician or other provider with clinical procedures.
MINIMUM MEDICAL ASSISTANT QUALIFICATIONS:
  • High school diploma or equivalent
  • At least one year of clinical experience in a medical office / clinic or hospital setting, or graduate of an accredited medical assistant program.
  • Record of prior stable employment and / or favorable references.

PREFERRED QUALIFICATIONS:
  • Graduate of an accredited medical assistant program with at least one year of recent experience as a medical assistant.
  • Current certification as a medical assistant or eligible for certification.
  • Must obtain certification through the CMM M.A exam course if not yet certified at time of employment.
  • Current CPR / BLS certification.

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