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Executive Secretary Jobs (NOW HIRING)

Troy City School District

Executive Secretary

Troy, NY · On-site

$50K - $60K/yr

Executive Secretary The Executive Secretary is responsible for providing secretarial, clerical and administrative support in order to ensure that services are provided in an effective and efficient ...

New

RWJBarnabas Health

Executive Secretary

Rahway, NJ

$20.06 - $30/hr

Executive Secretary Location: RWJUH Rahway Hospital Department Name: Administration Req #: 0000260539 Status: Hourly Shift: Day Pay Range: $20.06 - $30.00 per hour Pay Transparency: The above ...

New

Amicus

Executive Secretary (AMICUS)

Bangor, ME · On-site

Executive Secretary Job Role and Reporting Structure · The Executive Secretary reports directly to and provides administrative support to the CEO. · The position requires at least an associate ...

RWJBarnabas Health

Executive Secretary

Rahway, NJ

$20.06 - $30/hr

Executive Secretary Location: RWJUH Rahway Hospital Department Name: Administration Req #: 0000260539 Status: Hourly Shift: Day Pay Range: $20.06 - $30.00 per hour Pay Transparency: The above ...

New

RWJBarnabas Health

Executive Secretary

Rahway, NJ · On-site

$20.06 - $30/hr

Executive Secretary Location: RWJUH Rahway Hospital Department Name: Administration Req #: 0000260539 Status: Hourly Shift: Day Pay Range: $20.06 - $30.00 per hour Pay Transparency: The above ...

New

RWJBarnabas Health

Executive Secretary

Rahway, NJ · On-site

$20.06 - $30/hr

Executive Secretary Location: RWJUH Rahway Hospital Department Name: Administration Req #: 0000260539 Status: Hourly Shift: Day Pay Range: $20.06 - $30.00 per hour Pay Transparency: The above ...

New

The GEO Group

EXECUTIVE SECRETARY

Winton, NC · On-site

$23.97/hr

The Executive Secretary assists management by performing confidential, clerical, and administrative duties, thereby relieving management of minor, often routine business details otherwise important ...

PYRAMID SERVICES

Executive Secretary

Scottsdale, AZ · On-site

Executive Secretary Immediate need for a talented Executive Secretary with experience in the Insurance Industry. This is a 6+ Months Contract opportunity with long-term potential and is located in ...

Pyramid Consulting

Executive Secretary

Scottsdale, AZ · On-site

Executive Secretary Immediate need for a talented Executive Secretary with experience in the Insurance Industry. This is a 6+ Months Contract opportunity with long-term potential and is located in ...

The GEO Group

EXECUTIVE SECRETARY

Winton, NC · On-site

$23.97/hr

The Executive Secretary assists management by performing confidential, clerical, and administrative duties, thereby relieving management of minor, often routine business details otherwise important ...

The GEO Group

EXECUTIVE SECRETARY

Winton, NC · On-site

$23.97/hr

The Executive Secretary assists management by performing confidential, clerical, and administrative duties, thereby relieving management of minor, often routine business details otherwise important ...

Gnostech LLC

Executive Secretary

Arlington, VA

Executive Secretary ID: 1175 Location: Arlington, VA Description Overview Location * Arlington, VA Job Title * Executive Secretary Salary * Commensurate with industry position, depending on ...

City of Downey, CA

Executive Secretary

Downey, CA · On-site

Executive Secretary The City of Downey is seeking an experienced and highly organized Executive Secretary to provide administrative support to the Community Development Department. The ideal ...

Infirmary Health

Executive Secretary 1

Mobile, AL · On-site

Executive Secretary Performs diversified executive secretarial and administrative duties of a highly responsible and confidential nature according to established standards. Performs independently or ...

New

Azend Pharma

Executive Secretary

South Plainfield, NJ · On-site

$20 - $25/hr

We are seeking a dedicated and detail-oriented Executive Secretary to provide top-notch administrative and organizational support to our C-suite executives. The ideal candidate will have a proven ...

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Executive Secretary information

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How much do executive secretary jobs pay per hour?

As of Aug 6, 2026, the average hourly pay for executive secretary in the United States is $25.07, according to ZipRecruiter salary data. Most workers in this role earn between $19.71 and $27.88 per hour, depending on experience, location, and employer.

How does an executive secretary typically collaborate with senior management and other departments?

An Executive Secretary works closely with senior management, often serving as the primary point of contact for internal and external communications. They coordinate meetings, prepare reports, and handle confidential information, ensuring executives' schedules run smoothly. Collaboration with other departments is common, as Executive Secretaries may help organize cross-functional projects, relay important updates, and facilitate workflow between teams. Strong organizational and interpersonal skills are essential to manage these interactions efficiently and maintain professionalism in high-pressure situations.

What is an executive secretary?

Executive Secretaries are administrative professionals who provide high-level support to executives and senior managers within an organization. Their duties often include managing schedules, organizing meetings, handling correspondence, preparing reports, and maintaining confidential records. They play a key role in ensuring the efficiency of executive operations by coordinating communications and acting as a liaison between executives and other staff or external contacts. Executive Secretaries must possess strong organizational, communication, and problem-solving skills, as well as a high degree of discretion and professionalism.

What is the difference between Executive Secretary vs Administrative Assistant?

AspectExecutive SecretaryAdministrative Assistant
CredentialsHigh school diploma; some roles prefer post-secondary educationHigh school diploma; some roles may require post-secondary education
Work EnvironmentCorporate offices, executive departmentsVarious settings including offices, schools, healthcare
Employer & Industry UsageUsed in corporate, government, nonprofit sectors for supporting executivesCommon across industries for general administrative support
Primary ResponsibilitiesManaging schedules, handling correspondence, preparing reports for executivesManaging files, scheduling appointments, supporting teams

While both roles involve administrative support, an Executive Secretary primarily assists high-level executives with complex tasks and confidential matters, often requiring specialized skills. An Administrative Assistant provides broader support to teams or departments, handling general administrative duties. The roles overlap in skills like organization and communication but differ in scope and level of responsibility.

What are the key skills and qualifications needed to thrive as an executive secretary, and why are they important?

To thrive as an Executive Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, usually backed by a diploma or degree in business or office management. Familiarity with office software (like Microsoft Office Suite), calendar management tools, and sometimes shorthand or transcription systems is typically required. Strong communication, discretion, and the ability to multitask under pressure set outstanding Executive Secretaries apart. These skills are crucial for ensuring efficient office operations, supporting executives, and maintaining professionalism in high-stakes environments.
More about Executive Secretary jobs
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Executive Secretary jobs near you
Infographic showing various Executive Secretary job openings in the United States as of July 2026, with employment types broken down into 91% Full Time, 5% Part Time, and 4% Contract. Highlights an 87% Physical, 4% Hybrid, and 9% Remote job distribution, with an average salary of $52,149 per year, or $25.1 per hour.

Executive Secretary

Troy City School District

Troy, NY • On-site

$50K - $60K/yr

Other

Posted 2 days ago

New

Job description

Executive Secretary

The Executive Secretary is responsible for providing secretarial, clerical and administrative support in order to ensure that services are provided in an effective and efficient manner. This position involves responsibility for performing a variety of complex and highly confidential secretarial duties for an administrator. Responsibilities include but are not limited to:

  • Manage all aspects of the office including executive clerical duties
  • Implement policies and procedures resolving day-to-day operational problems
  • Assists in the development of the budget and financial reports
  • Drafts correspondence in response to routine inquiries

Knowledge and skills:

  • Thorough knowledge of principles and practices of office management
  • Good knowledge of supervisory principles and techniques (including the ability to train employees)
  • Good knowledge of statistical techniques used in the collection and tabulation of raw data
  • Highly proficient level computer skills including word processing, spreadsheet and database software

Qualifications:

  • Graduation from a regionally accredited college or university with an Associate's Degree; and three (3) years of Executive Secretary experience OR
  • Graduation from high school and five (5) years of Executive Secretary experience as outlined above
  • Proficient in use of Microsoft Office, Google, Adobe Acrobat Suites and familiarity with various office equipment;
  • Prior experience with WinCap desired
  • Prior experience at the executive level preferred

Requirements: Must meet Civil Service Eligibility requirements

Salary: $50,000 - $60,000

Closing date: August 8, 2026

In accordance with SAVE Legislation, fingerprint supported criminal background check required for selected applicant.

The Troy City School District does not discriminate on the basis of age, race, color, national origin, sex, disability or marital status in employment or any of the educational programs and activities that it offers or operates. We seek and encourage an ethnically and culturally diverse pool of candidates to seek employment with the District when job openings occur.

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