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Executive Secretary Jobs (NOW HIRING)

Amicus

Executive Secretary (AMICUS)

Bangor, ME · On-site

Executive Secretary Job Role and Reporting Structure · The Executive Secretary reports directly to and provides administrative support to the CEO. · The position requires at least an associate ...

State of Missouri

Executive Secretary

Jefferson City, MO · On-site

$50K - $68K/yr

Executive Secretary The Office of the Missouri Attorney General has an opening for an Executive Secretary in its Jefferson City office. The qualified applicant must have experience working with ...

Pyramid Consulting

Executive Secretary

Scottsdale, AZ · On-site

Executive Secretary Immediate need for a talented Executive Secretary with experience in the Insurance Industry. This is a 6+ Months Contract opportunity with long-term potential and is located in ...

Gnostech LLC

Executive Secretary

Arlington, VA

Executive Secretary ID: 1175 Location: Arlington, VA Description Overview Location * Arlington, VA Job Title * Executive Secretary Salary * Commensurate with industry position, depending on ...

Montgomery County, OH

Executive Secretary

Dayton, OH · On-site

Executive Secretary Expert level in the secretarial occupation under administrative direction of the County Administrator and/or Assistant County Administrator requiring extensive knowledge of ...

Robert Half

Executive Secretary

Grand Rapids, MI · On-site

$19 - $23/hr

Executive Assistant / Executive Secretary (Part-Time | 30 Hours/Week) Location: Hybrid (remote with required in-person days) Duration: Contract through June 2027 Industry: Faith-Based Nonprofit E ...

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Executive Secretary information

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$12

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$39

How much do executive secretary jobs pay per hour?

As of Jun 26, 2026, the average hourly pay for executive secretary in the United States is $25.07, according to ZipRecruiter salary data. Most workers in this role earn between $19.71 and $27.88 per hour, depending on experience, location, and employer.

How much is the salary of an Executive Secretary?

The salary of an Executive Secretary typically ranges from $40,000 to $70,000 annually, depending on experience, location, and the size of the organization. Experienced secretaries with strong organizational and communication skills may earn higher salaries, especially in corporate or executive environments.

How does an Executive Secretary typically collaborate with senior management and other departments?

An Executive Secretary works closely with senior management, often serving as the primary point of contact for internal and external communications. They coordinate meetings, prepare reports, and handle confidential information, ensuring executives' schedules run smoothly. Collaboration with other departments is common, as Executive Secretaries may help organize cross-functional projects, relay important updates, and facilitate workflow between teams. Strong organizational and interpersonal skills are essential to manage these interactions efficiently and maintain professionalism in high-pressure situations.

What are Executive Secretaries?

Executive Secretaries are administrative professionals who provide high-level support to executives and senior managers within an organization. Their duties often include managing schedules, organizing meetings, handling correspondence, preparing reports, and maintaining confidential records. They play a key role in ensuring the efficiency of executive operations by coordinating communications and acting as a liaison between executives and other staff or external contacts. Executive Secretaries must possess strong organizational, communication, and problem-solving skills, as well as a high degree of discretion and professionalism.

What Is an Executive Secretary?

An executive secretary is an assistant to one or more high-ranking employees in a business or other organization. As an executive secretary, you are primarily responsible for completing administrative duties for your boss. Administration is a broad designation for tasks, but it generally includes scheduling, filing, and answering phone calls. However, executive secretaries typically take on some of the responsibilities of a personal assistant as well, which may require anything from managing the executive’s business affairs, like arranging travel and coordinating meetings, to running a wide variety of errands, whether business or personal. This career demands excellent communication and organization skills, which you can gain through experience in an entry-level administrative job.

What jobs pay 2000 a day?

Executive secretaries or executive assistants typically do not earn $2,000 a day; such high daily pay is usually associated with specialized roles like senior corporate executives, high-level consultants, or certain freelance professionals. These positions often require extensive experience, advanced skills, and sometimes certifications, and compensation can vary based on industry, location, and workload.

Is EA a dead-end job?

An Executive Secretary role can serve as a stepping stone to higher administrative or management positions, especially with experience and additional skills like project management or technology proficiency. Career advancement depends on individual performance, additional training, and organizational opportunities, so it is not inherently a dead-end job.

What is the difference between Executive Secretary vs Administrative Assistant?

AspectExecutive SecretaryAdministrative Assistant
CredentialsHigh school diploma; some roles prefer post-secondary educationHigh school diploma; some roles may require post-secondary education
Work EnvironmentCorporate offices, executive departmentsVarious settings including offices, schools, healthcare
Employer & Industry UsageUsed in corporate, government, nonprofit sectors for supporting executivesCommon across industries for general administrative support
Primary ResponsibilitiesManaging schedules, handling correspondence, preparing reports for executivesManaging files, scheduling appointments, supporting teams

While both roles involve administrative support, an Executive Secretary primarily assists high-level executives with complex tasks and confidential matters, often requiring specialized skills. An Administrative Assistant provides broader support to teams or departments, handling general administrative duties. The roles overlap in skills like organization and communication but differ in scope and level of responsibility.

What are the key skills and qualifications needed to thrive as an Executive Secretary, and why are they important?

To thrive as an Executive Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, usually backed by a diploma or degree in business or office management. Familiarity with office software (like Microsoft Office Suite), calendar management tools, and sometimes shorthand or transcription systems is typically required. Strong communication, discretion, and the ability to multitask under pressure set outstanding Executive Secretaries apart. These skills are crucial for ensuring efficient office operations, supporting executives, and maintaining professionalism in high-stakes environments.

What is the work of an Executive Secretary?

An Executive Secretary provides administrative support to executives by managing schedules, organizing meetings, preparing reports, and handling correspondence. They often use office software and require strong organizational and communication skills to ensure efficient office operations.
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Executive Secretary jobs near you
Infographic showing various Executive Secretary job openings in the United States as of June 2026, with employment types broken down into 94% Full Time, and 6% Part Time. Highlights an 95% Physical, 2% Hybrid, and 3% Remote job distribution, with an average salary of $52,149 per year, or $25.1 per hour.
Executive Secretary (AMICUS)

Executive Secretary (AMICUS)

Amicus

Bangor, ME • On-site

Full-time

Medical, Dental, Retirement, PTO

Posted 9 days ago

Job description

Description: Please note that the information found below is a general overview of the position of Executive Secretary and is not the actual complete job description, which can be obtained by contacting Denis Cranson, Human Resource Manager.
Executive Secretary



Job Role and Reporting Structure

· The Executive Secretary reports directly to and provides administrative support to the CEO.

· The position requires at least an associate degree and five years of secretarial experience.

· The role demands independence, confidentiality, strong organizational skills, and flexibility to handle multiple tasks.


Professional Secretarial and Administrative Duties

· The Executive Secretary attends board meetings, produces minutes, and maintains accurate corporate records.

· The role involves preparing reports, managing legal, financial, and operational documents, including bylaws, policies, and contracts.

· The secretary supports/develops agency-wide policies and procedures, manuals, and forms, ensuring they are current and properly distributed.

· Tasks include maintaining personnel files, tracking certifications, managing incident reports and safety drills, and ensuring compliance with reporting requirements.

· The role involves supporting the coordination of employee recognition events.

· The role coordinates the annual insurance renewal process.


Office and Reception Support

· The Executive Secretary professionally greets visitors, answers calls, and directs inquiries.

· Office support includes managing supplies, equipment, and maintaining safety documentation.


Agency-wide Record Keeping and Compliance

· The Executive Secretary maintains critical records such as bylaws, board minutes, insurance, and legal documents.

· The role involves supporting agency audits, surveys, and accreditation processes.


Additional Responsibilities and Hours

· The Executive Secretary provides project support as assigned by the CEO.

· The position is full-time, generally from 8:00 am to 4:30 pm, Monday – Friday, in the Corporate Office, with a comprehensive full-time benefit package, including 100% employer-paid healthcare and dental insurance, all paid major holidays, tuition reimbursement, 401k match, and generous PTO schedule.


An application and resume are required before interview consideration for this position. For additional information or questions, please contact Denis in Human Resources.


Applications accepted until the position is filled.

Amicus is an EOE Employer.



Requirements:

EDUCATION & EXPERIENCE: The Executive Secretary will have a minimum of an Associate’s degree and a high level of administrative secretarial work experience in business and office management is required, preferably five years.


CONDITIONS OF EMPLOYMENT: The Executive Secretary must be able to comply with the essential duties of this job. This may include work on the computer for long periods of time and the ability to work under time constraints.


SPECIAL REQUIREMENTS: The Executive Secretary must be self-directed and have the ability to work independently; maintain confidentiality and to interact positively with a variety of people including persons served, Program Directors, and Board Directors. The Executive Secretary must possess strong skills in writing, presentation, organization, supervision, and time management. Flexibility is another must; projects with corporate office staff and Program Directors need to be balanced with other daily tasks.