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Executive Secretary Jobs in Arizona (NOW HIRING)

Pyramid Consulting

Executive Secretary

Scottsdale, AZ · On-site

Executive Secretary Immediate need for a talented Executive Secretary with experience in the Insurance Industry. This is a 6+ Months Contract opportunity with long-term potential and is located in ...

The State of Arizona

Executive Scheduler

Phoenix, AZ · On-site

$60K - $75K/yr

Executive Scheduler Apply now Job No: 540342 Work Type: Full-time Location: PHOENIX Categories ... Administrative Support/Customer Service SECRETARY OF STATE (DEPT OF STATE) SECRETARY OF STATE (DEPT ...

Roman Catholic Diocese of Tucson

Secretary

Morenci, AZ · On-site

Parish Secretary Status: Part time Exemption Status : Non-exempt Salary Grade : 21 Department/Location: Holy Cross / Morenci, AZ Primary Function: Under the direction of the Office Manager and/or ...

City of Globe

Executive Asst to Police Chief

Globe, AZ · On-site

Executive Assistant This is a journey level secretarial and administrative support position requiring previous secretarial experience for management level personnel. An Executive Assistant role is ...

City of Globe

Executive Asst to Police Chief

Globe, AZ · On-site

Executive Assistant This is a journey level secretarial and administrative support position requiring previous secretarial experience for management level personnel. An Executive Assistant role is ...

Desert Renovations LLC

Be Seen First

Secretary

Phoenix, AZ · On-site

$500 - $1K/wk

We are looking for a secretary to help manage the day to day operations of a small general contracting company that specializes in custom home remodeling. A background or some experience in the ...

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Desert Renovations LLC

Be Seen First

Secretary

Phoenix, AZ · On-site

$500 - $1K/wk

We are looking for a secretary to help manage the day to day operations of a small general contracting company that specializes in custom home remodeling. A background or some experience in the ...

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See Arizona salary details

$12

$23

$36

How much do executive secretary jobs pay per hour?

As of May 28, 2026, the average hourly pay for executive secretary in Arizona is $23.36, according to ZipRecruiter salary data. Most workers in this role earn between $18.37 and $25.96 per hour, depending on experience, location, and employer.

What Is an Executive Secretary?

An executive secretary is an assistant to one or more high-ranking employees in a business or other organization. As an executive secretary, you are primarily responsible for completing administrative duties for your boss. Administration is a broad designation for tasks, but it generally includes scheduling, filing, and answering phone calls. However, executive secretaries typically take on some of the responsibilities of a personal assistant as well, which may require anything from managing the executive’s business affairs, like arranging travel and coordinating meetings, to running a wide variety of errands, whether business or personal. This career demands excellent communication and organization skills, which you can gain through experience in an entry-level administrative job.

What are the key skills and qualifications needed to thrive as an Executive Secretary, and why are they important?

To thrive as an Executive Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, usually backed by a diploma or degree in business or office management. Familiarity with office software (like Microsoft Office Suite), calendar management tools, and sometimes shorthand or transcription systems is typically required. Strong communication, discretion, and the ability to multitask under pressure set outstanding Executive Secretaries apart. These skills are crucial for ensuring efficient office operations, supporting executives, and maintaining professionalism in high-stakes environments.

How does an Executive Secretary typically collaborate with senior management and other departments?

An Executive Secretary works closely with senior management, often serving as the primary point of contact for internal and external communications. They coordinate meetings, prepare reports, and handle confidential information, ensuring executives' schedules run smoothly. Collaboration with other departments is common, as Executive Secretaries may help organize cross-functional projects, relay important updates, and facilitate workflow between teams. Strong organizational and interpersonal skills are essential to manage these interactions efficiently and maintain professionalism in high-pressure situations.

What are Executive Secretaries?

Executive Secretaries are administrative professionals who provide high-level support to executives and senior managers within an organization. Their duties often include managing schedules, organizing meetings, handling correspondence, preparing reports, and maintaining confidential records. They play a key role in ensuring the efficiency of executive operations by coordinating communications and acting as a liaison between executives and other staff or external contacts. Executive Secretaries must possess strong organizational, communication, and problem-solving skills, as well as a high degree of discretion and professionalism.

What is the difference between Executive Secretary vs Administrative Assistant?

AspectExecutive SecretaryAdministrative Assistant
CredentialsHigh school diploma; some roles prefer post-secondary educationHigh school diploma; some roles may require post-secondary education
Work EnvironmentCorporate offices, executive departmentsVarious settings including offices, schools, healthcare
Employer & Industry UsageUsed in corporate, government, nonprofit sectors for supporting executivesCommon across industries for general administrative support
Primary ResponsibilitiesManaging schedules, handling correspondence, preparing reports for executivesManaging files, scheduling appointments, supporting teams

While both roles involve administrative support, an Executive Secretary primarily assists high-level executives with complex tasks and confidential matters, often requiring specialized skills. An Administrative Assistant provides broader support to teams or departments, handling general administrative duties. The roles overlap in skills like organization and communication but differ in scope and level of responsibility.

More about Executive Secretary jobs
What are the most commonly searched types of Secretary jobs in Arizona? The most popular types of Secretary jobs in Arizona are:
What are popular job titles related to Executive Secretary jobs in Arizona? For Executive Secretary jobs in Arizona, the most frequently searched job titles are:
What job categories do people searching Executive Secretary jobs in Arizona look for? The top searched job categories for Executive Secretary jobs in Arizona are:
What cities in Arizona are hiring for Executive Secretary jobs? Cities in Arizona with the most Executive Secretary job openings:
What are popular job titles related to Executive Secretary jobs in AZ? For Executive Secretary jobs in AZ, the most frequently searched job titles are:
Executive Secretary jobs near you
Infographic showing various Executive Secretary job openings in Arizona as of May 2026, with employment types broken down into 89% Full Time, and 11% Part Time. Highlights an 95% In-person, and 5% Remote job distribution, with an average salary of $48,597 per year, or $23.4 per hour.
Executive Secretary

Executive Secretary

Pyramid Consulting

Scottsdale, AZ • On-site

Other

This job post has expired today. Applications are no longer accepted.

Job description

Executive Secretary

Immediate need for a talented Executive Secretary with experience in the Insurance Industry. This is a 6+ Months Contract opportunity with long-term potential and is located in Scottsdale, AZ. Please review the job description below.

Key Requirements and Technology Experience:

  • Performs diversified and confidential secretarial and administrative duties in support of any elected officer position.
  • Five years secretarial experience.
  • Knowledge of company policies and organization structure. Basic office planning, administration and corporate procedures and policies knowledge.
  • Demonstrated initiative and decision-making skills in order to evaluate, recommend, and implement solutions to office workflow problems.
  • Verbal and written communication skills to correspond and interact with all levels of management, external company executives, customers, and other contacts. Ability to proofread own work and the work of others for content and format accuracy. Intermediate mathematical calculation skills.
  • Ability to operate business machines, and personal computer with MS Office Suite (Word, Excel, PowerPoint, Access) and Lotus Notes.
  • Ability to organize information and work with others to resolve problems.

Our client is a leading Insurance Industry and we are currently interviewing to fill this and other similar contract positions. If you are interested in this position, please apply online for immediate consideration.

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