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Administrative Secretary Jobs (NOW HIRING)

West Virginia

Administrative Secretary

Charleston, WV

$32K - $56K/yr

The Administrative Secretary will assist in planning and analyzing specific program and policy issues affecting daily operations, in addition to advising the Director of current issues, flagging ...

Liberty ARC

Administrative Secretary

Amsterdam, NY · On-site

$19.85 - $26.27/hr

Administrative Secretary for Clinical Services Title: Administrative Secretary - Clinical Services FLSA: Non-Exempt Reports To: Assistant Director of Clinical Services Physical Requirements: Normal ...

Liberty ARC

Administrative Secretary

Amsterdam, NY · On-site

$19.85 - $26.27/hr

Administrative Secretary for Clinical Services Title: Administrative Secretary - Clinical ServicesFLSA: Non-ExemptReports To: Assistant Director of Clinical Services Physical Requirements:

Alarm King, Inc.

Be Seen First

Administrative Secretary

Danbury, CT · On-site

$22 - $30/hr

We are seeking an Administrative Secretary to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: * Draft correspondences and ...

Alarm King, Inc.

Be Seen First

Administrative Secretary

Danbury, CT · On-site

$22 - $30/hr

We are seeking an Administrative Secretary to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: * Draft correspondences and ...

Maine Veterans' Homes

Administrative Secretary

Caribou, ME · On-site

$16 - $20.57/hr

We are seeking a friendly, dependable, and detail-oriented Administrative Secretary to join our team. This position serves as the first point of contact for residents, families, visitors, and staff ...

MAINE VETERANS HOMES

Administrative Secretary

Caribou, ME · On-site

$16 - $20.57/hr

We are seeking a friendly, dependable, and detail-oriented Administrative Secretary to join our team. This position serves as the first point of contact for residents, families, visitors, and staff ...

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Administrative Secretary information

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How much do administrative secretary jobs pay per hour?

As of Jul 24, 2026, the average hourly pay for administrative secretary in the United States is $22.49, according to ZipRecruiter salary data. Most workers in this role earn between $17.79 and $25.96 per hour, depending on experience, location, and employer.

Who gets paid more, secretary or receptionist?

Typically, secretaries tend to earn higher wages than receptionists due to their broader administrative responsibilities and required skills. However, pay can vary based on experience, location, and the specific employer, with secretaries often having more advanced duties such as managing schedules and preparing reports. Both roles may require proficiency in office software and good communication skills.

What are the main responsibilities of an Administrative Secretary?

An Administrative Secretary is responsible for providing administrative and clerical support to ensure efficient operation of an office. Their duties typically include managing schedules, handling correspondence, organizing files, preparing documents, and coordinating meetings. They may also greet visitors, answer phone calls, and assist with basic bookkeeping tasks. The role requires strong organizational skills, attention to detail, and proficiency with office software. Administrative Secretaries often serve as the central point of communication within an organization.

What is an administration secretary?

An administrative secretary is a professional responsible for managing office tasks such as scheduling, correspondence, and record-keeping. They often use office software like Microsoft Office and require strong organizational and communication skills to support executives or departments.

What are the key skills and qualifications needed to thrive as an Administrative Secretary, and why are they important?

To thrive as an Administrative Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, scheduling tools, and document management systems is typically required. Strong communication, time management, and discretion are essential soft skills for managing sensitive information and supporting executives. These abilities are vital for ensuring smooth office operations, maintaining confidentiality, and enabling effective collaboration across teams.

What does the Administrative Secretary do?

An Administrative Secretary provides administrative support by managing schedules, handling correspondence, preparing reports, and organizing files. They often use office software like Microsoft Office and may coordinate meetings or communicate with clients and staff. Strong organizational and communication skills are essential for this role.

What are the top 3 skills of an administrative assistant?

The top three skills of an administrative secretary are strong organizational abilities, effective communication skills, and proficiency with office software such as word processing and spreadsheets. These skills enable the secretary to manage schedules, handle correspondence, and support daily office operations efficiently.

What are some typical challenges Administrative Secretaries face in managing multiple priorities?

Administrative Secretaries often juggle various tasks such as scheduling meetings, handling correspondence, and managing office records. One of the main challenges is balancing urgent requests from multiple team members while maintaining accuracy and attention to detail. Effective time management, adaptability, and clear communication are essential to stay organized and ensure all responsibilities are met promptly. Collaborating closely with supervisors and colleagues helps in prioritizing tasks and addressing competing deadlines efficiently.

What is the difference between Administrative Secretary vs Administrative Assistant?

AspectAdministrative SecretaryAdministrative Assistant
CredentialsHigh school diploma or equivalent; some roles may require certificationHigh school diploma or equivalent; some roles may require certification
Work EnvironmentOffice settings, often in government, healthcare, or corporate sectorsOffice environments across various industries, including corporate and nonprofit
Job ResponsibilitiesHandling correspondence, scheduling, filing, and receptionist dutiesSupporting office tasks, managing schedules, data entry, and communication

Both roles involve administrative support, but Administrative Secretaries often focus on clerical tasks and document management, while Administrative Assistants may have broader support duties. The roles are similar in credentials and work environment, making them frequently compared by job seekers.

More about Administrative Secretary jobs
What cities are hiring for Administrative Secretary jobs? Cities with the most Administrative Secretary job openings:
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Who are the top companies hiring for Administrative Secretary jobs? The top employers for Administrative Secretary jobs are:
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What job categories do people searching Administrative Secretary jobs look for? The top searched job categories for Administrative Secretary jobs are:
What are popular job titles related to Administrative Secretary jobs? For Administrative Secretary jobs, the most frequently searched job titles are:
Administrative Secretary jobs near you
Infographic showing various Administrative Secretary job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 83% Full Time, 13% Part Time, 1% Temporary, and 2% Contract. Highlights an 95% Physical, 2% Hybrid, and 3% Remote job distribution, with an average salary of $46,779 per year, or $22.5 per hour.

Administrative Secretary

West Virginia

Charleston, WV

$32K - $56K/yr

Other

Medical, Life, Retirement, PTO

Posted 4 days ago

Job description

Nature of Work Are you an experienced administrative professional with a passion for helping families across West Virginia thrive. Join our team in the Division of Family Support at the Bureau for Family Assistance as an Administrative Secretary. Our team in the Family Support Division is passionate about advancing economic stability and family well-being, providing on-the-job training, performance feedback, and professional development opportunities for team members dedicated to career growth.

Team members also receive a full benefits package that includes 12 paid holidays, tuition reimbursement, paid vacation and sick leave, medical and life insurance, retirement plans, and much more. This role supports the mission of the Division to strengthen economic stability and promote the well-being of children and families by providing advanced administrative support to the Family Support Director, as well as to the entire Division of Family Support. The Administrative Secretary will assist in planning and analyzing specific program and policy issues affecting daily operations, in addition to advising the Director of current issues, flagging problems, and proactively recommending solutions.

This role also manages critical administrative components related to state TANF funding while also supporting the success of community initiatives including Family Resource Networks (FRNs) and Family Support Centers. Key Responsibilities Duties of the Administrative Secretary will include: Reviewing policy statements, program manuals, public information, grants, and reports to ensure content clarity and compliance with departmental guidelines. This includes managing, reviewing, and approving all public information placed on the Bureau website.

Conducting targeted research on complex issues affecting local programs and services and preparing comprehensive reporting material that depicts the Division's progress. Assigning, distributing, and tracking pending tasks for staff, while regularly reporting progress to the Director. Serving as the primary point of contact for submitting and tracking documents pending review or approval at the Commissioner's Office.

Corresponding via phone, email, and written letters with federal funding agencies, external partners, the public, and internal Bureau programs. Independently composing and updating official documents utilized by professional staff, support staff, external partners, alternative bureaus, and the general public Facilitating procedural decisions in the Office Director's absence to maintain workflow. Supporting managers in the talent acquisition process by participating in or conducting interviews for prospective hires.

Managing and approving leave requests for staff as needed. Click The APPLY Link To Apply Online. Minimum Qualifications TRAINING: Graduation from a standard four-year high school or the equivalent.

EXPERIENCE: Six years of full-time or equivalent part-time paid experience in secretarial work, two years must have included administrative support or complex clerical duties. SUBSTITUTION: Successful full-time study in an accredited college or university, or resident business or vocational school training may be substituted through an established formula for the required experience.

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