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Administrative Secretary Jobs (NOW HIRING)

Alarm King, Inc.

Administrative Secretary

Danbury, CT · On-site

$22 - $30/hr

We are seeking an Administrative Secretary to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: * Draft correspondences and ...

Alarm King, Inc.

Administrative Secretary

Danbury, CT · On-site

$22 - $30/hr

We are seeking an Administrative Secretary to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: * Draft correspondences and ...

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How much do administrative secretary jobs pay per hour?

As of Sep 3, 2026, the average hourly pay for administrative secretary in the United States is $22.49, according to ZipRecruiter salary data. Most workers in this role earn between $17.79 and $25.96 per hour, depending on experience, location, and employer.

What are the main responsibilities of an administrative secretary?

An Administrative Secretary is responsible for providing administrative and clerical support to ensure efficient operation of an office. Their duties typically include managing schedules, handling correspondence, organizing files, preparing documents, and coordinating meetings. They may also greet visitors, answer phone calls, and assist with basic bookkeeping tasks. The role requires strong organizational skills, attention to detail, and proficiency with office software. Administrative Secretaries often serve as the central point of communication within an organization.

What are some typical challenges administrative secretaries face in managing multiple priorities?

Administrative Secretaries often juggle various tasks such as scheduling meetings, handling correspondence, and managing office records. One of the main challenges is balancing urgent requests from multiple team members while maintaining accuracy and attention to detail. Effective time management, adaptability, and clear communication are essential to stay organized and ensure all responsibilities are met promptly. Collaborating closely with supervisors and colleagues helps in prioritizing tasks and addressing competing deadlines efficiently.

What are the key skills and qualifications needed to thrive as an administrative secretary, and why are they important?

To thrive as an Administrative Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, scheduling tools, and document management systems is typically required. Strong communication, time management, and discretion are essential soft skills for managing sensitive information and supporting executives. These abilities are vital for ensuring smooth office operations, maintaining confidentiality, and enabling effective collaboration across teams.

What is the difference between Administrative Secretary vs Administrative Assistant?

AspectAdministrative SecretaryAdministrative Assistant
CredentialsHigh school diploma or equivalent; some roles may require certificationHigh school diploma or equivalent; some roles may require certification
Work EnvironmentOffice settings, often in government, healthcare, or corporate sectorsOffice environments across various industries, including corporate and nonprofit
Job ResponsibilitiesHandling correspondence, scheduling, filing, and receptionist dutiesSupporting office tasks, managing schedules, data entry, and communication

Both roles involve administrative support, but Administrative Secretaries often focus on clerical tasks and document management, while Administrative Assistants may have broader support duties. The roles are similar in credentials and work environment, making them frequently compared by job seekers.

What does an administrative secretary do?

An administrative secretary provides clerical support by managing correspondence, scheduling appointments, organizing files, and handling phone calls. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure smooth office operations.
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Administrative Secretary jobs near you
Infographic showing various Administrative Secretary job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 14% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $46,779 per year, or $22.5 per hour.

Administrative Secretary

Hampton Roads Community Action Program

Newport News, VA • On-site

Other

Re-posted 5 days ago

Job description

Administrative Secretary


PURPOSE OF THE POSITION:  To assist with a variety of administrative tasks. To contribute to the efficiency of the overall organization by ensuring assigned administrative duties are carried out timely and efficiently.


SUPERVISOR:                       Director of Administration  

QUALIFICATIONS:

  •        Proven experience as administrative secretary or similar administrative role
  •        Proficient in MS Office and “back-office” software
  •        In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of community action programs
  •        Familiarity with basic research methods and reporting techniques
  •        Excellent organizational and time-management skills
  •        Outstanding communication and negotiation abilities
  •        Integrity and confidentiality
  •        High school diploma and five years of experience as an administrative secretary or similar administrative role; or Associates degree in business administration or related field with 3 years of proven experience as an administrative secretary or similar administrative role


DUTIES INCLUDE:

  •        Assists in planning appointments, annual awards dinner, board meetings, special events, conferences etc.
  •        Attend meetings and keep minutes
  •        Receive and screen phone calls and redirect them when appropriate
  •        Make travel arrangements for executives
  •        Handle confidential documents ensuring they remain secure
  •        Prepare invoices or financial statements and provide assistance in bookkeeping
  •        Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
  •        Maintain electronic and paper records ensuring information is organized and easily accessible
  •        Conduct research and prepare presentations or reports
  •        Assist Director of Administration    
  •       Serve as primary contact with Eastern Data and Cobb Technologies
  •        Able to create professional, visual designs using Canva’s tools, templates, and features. 
  •        Other duties as assigned

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