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Administrative Secretary Jobs (NOW HIRING)

AtlantiCare

Administrative Secretary

Atlantic City, NJ · On-site

Administrative Secretary The Administrative Secretary provides administrative support to functional managerial staff and assists with operations as required. The Administrative Secretary prepares ...

GovernmentJobs.com

Administrative Secretary

Fairfield, CA · On-site

$26.90 - $33.03/hr

Administrative Secretary Salary: $26.90 - $33.03 Hourly Location: 675 Texas Street, 94533, Fairfield, CA Job Type: Full-Time Department: Human Resources Closing Date: Continuous Definition Under ...

Liberty

Administrative Secretary

Amsterdam, NY · On-site

$19.85 - $26.27/hr

Administrative Secretary Administrative Secretary for Clinical Services Title: Administrative Secretary - Clinical Services FLSA: Non-Exempt Reports To: Assistant Director of Clinical Services ...

City of Carson

Administrative Secretary

Carson, CA · On-site

$77K - $99K/yr

City of Carson Administrative Secretary SALARY $37.42 - $47.76 Hourly $77,833.60 - $99,340.80 Annually LOCATION CITY OF CARSON, CA JOB TYPE FULL-TIME JOB NUMBER 2500301 DEPARTMENT INFORMATION ...

City of Carson

Administrative Secretary

Carson, CA · On-site

$77K - $99K/yr

They possess exceptional administrative and secretarial skills, enabling them to relieve the Director of ITS of detailed clerical responsibilities with accuracy, confidentiality, and professionalism.

City of Carson, CA

Administrative Secretary

Carson, CA · On-site

$77K - $99K/yr

They possess exceptional administrative and secretarial skills, enabling them to relieve the Director of ITS of detailed clerical responsibilities with accuracy, confidentiality, and professionalism.

Liberty ARC

Administrative Secretary

Amsterdam, NY · On-site

$19.85 - $26.27/hr

Administrative Secretary for Clinical Services Title: Administrative Secretary - Clinical Services FLSA: Non-Exempt Reports To: Assistant Director of Clinical Services Physical Requirements: Normal ...

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Administrative Secretary information

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How much do administrative secretary jobs pay per hour?

As of Jul 3, 2026, the average hourly pay for administrative secretary in the United States is $22.49, according to ZipRecruiter salary data. Most workers in this role earn between $17.79 and $25.96 per hour, depending on experience, location, and employer.

Who gets paid more, secretary or receptionist?

Typically, secretaries tend to earn higher wages than receptionists due to their broader administrative responsibilities and required skills. However, pay can vary based on experience, location, and the specific employer, with secretaries often having more advanced duties such as managing schedules and preparing reports. Both roles may require proficiency in office software and good communication skills.

What are the main responsibilities of an Administrative Secretary?

An Administrative Secretary is responsible for providing administrative and clerical support to ensure efficient operation of an office. Their duties typically include managing schedules, handling correspondence, organizing files, preparing documents, and coordinating meetings. They may also greet visitors, answer phone calls, and assist with basic bookkeeping tasks. The role requires strong organizational skills, attention to detail, and proficiency with office software. Administrative Secretaries often serve as the central point of communication within an organization.

What is an administration secretary?

An administrative secretary is a professional responsible for managing office tasks such as scheduling, correspondence, and record-keeping. They often use office software like Microsoft Office and require strong organizational and communication skills to support executives or departments.

What are the key skills and qualifications needed to thrive as an Administrative Secretary, and why are they important?

To thrive as an Administrative Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, scheduling tools, and document management systems is typically required. Strong communication, time management, and discretion are essential soft skills for managing sensitive information and supporting executives. These abilities are vital for ensuring smooth office operations, maintaining confidentiality, and enabling effective collaboration across teams.

What does the Administrative Secretary do?

An Administrative Secretary provides administrative support by managing schedules, handling correspondence, preparing reports, and organizing files. They often use office software like Microsoft Office and may coordinate meetings or communicate with clients and staff. Strong organizational and communication skills are essential for this role.

What are the top 3 skills of an administrative assistant?

The top three skills of an administrative secretary are strong organizational abilities, effective communication skills, and proficiency with office software such as word processing and spreadsheets. These skills enable the secretary to manage schedules, handle correspondence, and support daily office operations efficiently.

What are some typical challenges Administrative Secretaries face in managing multiple priorities?

Administrative Secretaries often juggle various tasks such as scheduling meetings, handling correspondence, and managing office records. One of the main challenges is balancing urgent requests from multiple team members while maintaining accuracy and attention to detail. Effective time management, adaptability, and clear communication are essential to stay organized and ensure all responsibilities are met promptly. Collaborating closely with supervisors and colleagues helps in prioritizing tasks and addressing competing deadlines efficiently.

What is the difference between Administrative Secretary vs Administrative Assistant?

AspectAdministrative SecretaryAdministrative Assistant
CredentialsHigh school diploma or equivalent; some roles may require certificationHigh school diploma or equivalent; some roles may require certification
Work EnvironmentOffice settings, often in government, healthcare, or corporate sectorsOffice environments across various industries, including corporate and nonprofit
Job ResponsibilitiesHandling correspondence, scheduling, filing, and receptionist dutiesSupporting office tasks, managing schedules, data entry, and communication

Both roles involve administrative support, but Administrative Secretaries often focus on clerical tasks and document management, while Administrative Assistants may have broader support duties. The roles are similar in credentials and work environment, making them frequently compared by job seekers.

More about Administrative Secretary jobs
What cities are hiring for Administrative Secretary jobs? Cities with the most Administrative Secretary job openings:
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Who are the top companies hiring for Administrative Secretary jobs? The top employers for Administrative Secretary jobs are:
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What are popular job titles related to Administrative Secretary jobs? For Administrative Secretary jobs, the most frequently searched job titles are:
Administrative Secretary jobs near you
Infographic showing various Administrative Secretary job openings in the United States as of June 2026, with employment types broken down into 25% As Needed, 50% Full Time, and 25% Temporary. Highlights an 95% Physical, 2% Hybrid, and 3% Remote job distribution, with an average salary of $46,779 per year, or $22.5 per hour.
Administrative Secretary

Administrative Secretary

CPC Integrated Health

Matawan, NJ • On-site

$20 - $22/hr

Other

Medical, Dental, Vision, Life, Retirement, PTO

Posted 6 days ago

Job description

Administrative Secretary

The Administrative Secretary I provides support service and routine administrative functions for a particular office, service unit or service programs. The Administrative Secretary I works under the direct supervision of a Vice President/Division Director, Program Coordinator/Supervisor or Administrative Secretary II as assigned. The Administrative Secretary I must demonstrate a strong sense of responsibility and personal competency and be able to carry out tasks and responsibilities independently. The individual must be able to work successfully with other staff as well as with clients and other individuals to whom the program relates. The individual is expected to maintain good standards for office and personal appearance, work performance, confidentiality, safety, and similar work matters. The Administrative Secretary I must be able to conform to a flexible work schedule when required by office needs.

Job Title: Administrative Assistant I

Location: Aberdeen, NJ

About You

You have administrative experience and excel at customer service. You multi-task with ease, because you are organized, tech savvy and detail-oriented. You pride yourself in having common sense and a great sense of humor.

Minimal Qualifications: High School Diploma or equivalent; three previous years' experience, one of which at Administrative I level; knowledge of word processing and routine secretarial tasks.

Preferred Qualifications: Above qualifications plus certificate from a recognized Business or Secretarial School.

Work Requirements:

  1. In this role, you will work closely with other team members to manage schedules for medical doctors and Advanced Practice Nurses (APNs) in a fast-paced environment.
  2. Working Schedule: Monday - Thursday 1:00pm - 9:00pm and Fridays 9:00am - 5:00pm.
  3. As an Administrative Assistant, you will manage schedules for the medical staff.
  4. Position requires sitting and performing repetitive movement while using the computer during a portion of the day.
  5. Computer literate. Proficiency with MS Office.

Major Responsibilities/Performance Objectives:

The responsibilities for this position include, but are not limited to, scheduling appointments and follow-up appointments, responding to client requests for letters, following up and confirming upcoming appointments, greeting clients, collecting co-pays, assisting with intake paperwork, scanning, inputting data to the Electronic Health Record (EHR), answering phones, and answering general questions, and transferring calls to the proper person (e.g., clinical staff, billing staff, case managers, etc.)

  1. Performs routine administrative tasks including reception, scheduling, intake, collection, and reporting of fees, tracking projects, word processing, typing, reproduction, filing and phone coverage for a particular Division or Program.
  2. Independently prepares routine correspondence for Supervisor and/or Division Director. Independently reviews and evaluates job-related activities and processes and develops procedures to enhance productivity.
  3. If assigned, Administrative Secretary I will maintain, disburse, and keep record for the office petty cash system.
  4. Provides periodic reports or statistics on office program activities as required.
  5. Works with other Administrative Support Personnel to ensure communication and support task coverage as assigned by Supervisor.
  6. Responsible for completing requisition and maintaining vouchers for office supplies and equipment related to the activities within the Department/Division.
  7. Schedules and attends meetings. Accurately prepares agendas for meetings, and records, types, and distributes minutes of the meetings.
  8. Maintains professional decorum and judgment. Adheres to Agency policies and procedures relating to confidentiality of staff and client information.
  9. Independently monitors the status of projects assigned. Independently provides Supervisor with updated information related to assigned projects.

About Our Benefits

CPC Integrated Health offers a comprehensive variety of benefits to promote health and financial security for you and your family:

  • Competitive Salary (Hourly salary range $20/hr -$22/hr, based on experience)
  • Comprehensive Medical, Dental & Vision Plan Options
  • Generous Paid Time Off (vacation, sick, personal)
  • Flexible Spending Accounts (Health Care & Dependent Care)
  • 403b Retirement Plan (Employer Match!)
  • Employee Assistance Program
  • Tuition Reimbursement
  • Company Paid Life Insurance
  • Company Paid Coverage for Accidental and Critical Illness
  • Credit Union

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