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Administrative Secretary Jobs (NOW HIRING)

Samaritanhealth

$19.64 - $30.44/hr

Three years secretarial experience. * Demonstrated progressive administrative experience required. * Ability to compose correspondence and proof assignments to ensure accuracy of documents. Candidate ...

Southwestern College

Administrative Secretary I

Chula Vista, CA · On-site

$4.8K - $6.0K/mo

  • Medical

  • Dental

  • Life

  • Retirement

  • PTO

The Administrative Secretary II classification reports to a Dean level executive. Qualifications EDUCATION AND EXPERIENCE Any combination equivalent to: graduation from high school including or ...

Svsu

Administrative Secretary

Campus, IL · On-site

Job Title: Administrative Secretary Full- or Part-Time: Part time Exempt or Non-Exempt: No Hourly Rate: 19.20 USD Hourly Department: Multicultural Student Affairs (PM) Job Summary: Provide ...

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How much do administrative secretary jobs pay per hour?

As of Aug 14, 2026, the average hourly pay for administrative secretary in the United States is $22.49, according to ZipRecruiter salary data. Most workers in this role earn between $17.79 and $25.96 per hour, depending on experience, location, and employer.

What are the main responsibilities of an administrative secretary?

An Administrative Secretary is responsible for providing administrative and clerical support to ensure efficient operation of an office. Their duties typically include managing schedules, handling correspondence, organizing files, preparing documents, and coordinating meetings. They may also greet visitors, answer phone calls, and assist with basic bookkeeping tasks. The role requires strong organizational skills, attention to detail, and proficiency with office software. Administrative Secretaries often serve as the central point of communication within an organization.

What are the key skills and qualifications needed to thrive as an administrative secretary, and why are they important?

To thrive as an Administrative Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, scheduling tools, and document management systems is typically required. Strong communication, time management, and discretion are essential soft skills for managing sensitive information and supporting executives. These abilities are vital for ensuring smooth office operations, maintaining confidentiality, and enabling effective collaboration across teams.

What are some typical challenges administrative secretaries face in managing multiple priorities?

Administrative Secretaries often juggle various tasks such as scheduling meetings, handling correspondence, and managing office records. One of the main challenges is balancing urgent requests from multiple team members while maintaining accuracy and attention to detail. Effective time management, adaptability, and clear communication are essential to stay organized and ensure all responsibilities are met promptly. Collaborating closely with supervisors and colleagues helps in prioritizing tasks and addressing competing deadlines efficiently.

What is the difference between Administrative Secretary vs Administrative Assistant?

AspectAdministrative SecretaryAdministrative Assistant
CredentialsHigh school diploma or equivalent; some roles may require certificationHigh school diploma or equivalent; some roles may require certification
Work EnvironmentOffice settings, often in government, healthcare, or corporate sectorsOffice environments across various industries, including corporate and nonprofit
Job ResponsibilitiesHandling correspondence, scheduling, filing, and receptionist dutiesSupporting office tasks, managing schedules, data entry, and communication

Both roles involve administrative support, but Administrative Secretaries often focus on clerical tasks and document management, while Administrative Assistants may have broader support duties. The roles are similar in credentials and work environment, making them frequently compared by job seekers.

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Administrative Secretary jobs near you
Infographic showing various Administrative Secretary job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 83% Full Time, 13% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $46,779 per year, or $22.5 per hour.

Confidential Administrative Secretary

Allentown City School District

Allentown, PA • On-site

$40K/yr

Full-time

Re-posted 4 days ago

Job description


Confidential Administrative Secretary 
Salary starting at: $40,000/yr.


Qualifications:

  1. Associates degree or equivalent from two-year college, business or technical school; or two to three years related experience and/or training; or equivalent combination of education and experience.
  2. Ability to read and comprehend complex instructions, correspondence, and memos.  Ability to write correspondence.
  3. Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations.
  4. Satisfactory work record & criminal/child abuse clearances (Acts 34 and 151).
  5. Proficient use of Microsoft Office programs, especially in Excel and Word.  Must also be willing and able to become proficient in use of other software used by Department, including Human Resources Information Systems software.
  6. Consistent record of satisfactory work performance.
  7. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Summary

The confidential administrative secretary will provide exceptional customer services to internal and external constituents and maintain confidentiality at all times in correspondence to Allentown School District's policies and procedures. The confidential administrative secretary will provide support with all areas of Human Resources, especially, recruitment and selection, on boarding, compliance, and electronic data and file retention. 


Essential Duties and Responsibilities

  1. Reads and routes incoming mail.  Locates and attaches appropriate file to correspondence to be answered by supervisor.
  2. Assists in maintaining accurate records related to the supervisor's progress toward achieving identified goals.
  3. Assists with maintaining accurate entries and records in the Human Resources information system and employee files.
  4. Receives requests for FMLA leave and Sabbatical leaves from employees; prepares paperwork, forwards necessary documents, and processes completed documents to process such leave requests and processes Sick Bank applications.
  5. Receives and processes resignations/off-boarding for Act 93 & AEA employees.
  6. Organizes and maintains an efficient file system and files correspondence and other records for the supervisor.
  7. Greets scheduled visitors and conducts them to appropriate areas or persons.
  8. Conducts research, and compiles and types statistical reports as required by the supervisor.
  9. Receives and processes teacher loan forgiveness applications, tuition pre-approval forms and reimbursement requests; copies and files completed documents.
  10. Coordinates and attends meetings with union representatives; prepares agendas, reserves and prepares facilities, and records minutes of meetings with supervisor and support/nonprofessional employee union representatives.
  11. Maintains accurate documentation in accordance with support/nonprofessional bargaining agreement requirements.
  12. Prepares outgoing mail and correspondence, including e-mail and faxes.
  13. Prepares items for the personnel section of the Board's monthly agenda for the Board's approval.
  14. Performs such other tasks and assumes such other responsibilities as assigned or delegated by the supervisor.


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