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Administrative Secretary Jobs (NOW HIRING)

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Administrative Secretary

Cheyenne, WY · On-site

$60 - $120/day

The secretary will provide essential administrative support to a small team of 1-3 people, ensuring smooth daily operations and effective communication. Reporting directly to the office manager and ...

STI

Administrative Secretary

Nashville, TN · On-site

Administrative Secretary Nashville, TN 12+ Months Contract The person in this role will be responsible for a high volume of email. They must be very organized to keep up with all of it. They must ...

STI

Administrative Secretary

Nashville, TN · On-site

Administrative Secretary Nashville, TN 12+ Months Contract The person in this role will be responsible for a high volume of email. They must be very organized to keep up with all of it. They must ...

Svsu

Administrative Secretary

Campus, IL

Administrative Secretary Full- or Part-Time: Full time Exempt or Non-Exempt: No Hourly Rate: 21.10 USD Hourly Department: Academic Advisement Center (PM) (Lisa Krissoff Boehm JOB SUMMARY: Provide ...

Livingston County

Administrative Secretary

Geneseo, NY

$32.03/hr

An Administrative Secretary does related work as assigned. Examples of Duties May act as personal secretary to an administrative head or division leader, including the composition of letters in reply ...

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How much do administrative secretary jobs pay per hour?

As of Sep 3, 2026, the average hourly pay for administrative secretary in the United States is $22.49, according to ZipRecruiter salary data. Most workers in this role earn between $17.79 and $25.96 per hour, depending on experience, location, and employer.

What are the main responsibilities of an administrative secretary?

An Administrative Secretary is responsible for providing administrative and clerical support to ensure efficient operation of an office. Their duties typically include managing schedules, handling correspondence, organizing files, preparing documents, and coordinating meetings. They may also greet visitors, answer phone calls, and assist with basic bookkeeping tasks. The role requires strong organizational skills, attention to detail, and proficiency with office software. Administrative Secretaries often serve as the central point of communication within an organization.

What are some typical challenges administrative secretaries face in managing multiple priorities?

Administrative Secretaries often juggle various tasks such as scheduling meetings, handling correspondence, and managing office records. One of the main challenges is balancing urgent requests from multiple team members while maintaining accuracy and attention to detail. Effective time management, adaptability, and clear communication are essential to stay organized and ensure all responsibilities are met promptly. Collaborating closely with supervisors and colleagues helps in prioritizing tasks and addressing competing deadlines efficiently.

What are the key skills and qualifications needed to thrive as an administrative secretary, and why are they important?

To thrive as an Administrative Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, scheduling tools, and document management systems is typically required. Strong communication, time management, and discretion are essential soft skills for managing sensitive information and supporting executives. These abilities are vital for ensuring smooth office operations, maintaining confidentiality, and enabling effective collaboration across teams.

What is the difference between Administrative Secretary vs Administrative Assistant?

AspectAdministrative SecretaryAdministrative Assistant
CredentialsHigh school diploma or equivalent; some roles may require certificationHigh school diploma or equivalent; some roles may require certification
Work EnvironmentOffice settings, often in government, healthcare, or corporate sectorsOffice environments across various industries, including corporate and nonprofit
Job ResponsibilitiesHandling correspondence, scheduling, filing, and receptionist dutiesSupporting office tasks, managing schedules, data entry, and communication

Both roles involve administrative support, but Administrative Secretaries often focus on clerical tasks and document management, while Administrative Assistants may have broader support duties. The roles are similar in credentials and work environment, making them frequently compared by job seekers.

What does an administrative secretary do?

An administrative secretary provides clerical support by managing correspondence, scheduling appointments, organizing files, and handling phone calls. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure smooth office operations.
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Administrative Secretary jobs near you
Infographic showing various Administrative Secretary job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 14% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $46,779 per year, or $22.5 per hour.

Administrative Secretary

Utah Division of Human Resource Management

Salt Lake City, UT • On-site

$17.31 - $25/hr

Full-time, Part-time

Re-posted yesterday

Job description

Administrative Secretary
FT / PT Status - Full-Time
Benefits Eligibility - This position is eligible for a full benefits package.
Salary - $17.31 - $25.00 Hourly Wage
Remote Work / In-Office - HybridRecruiter - Elida Barrera ebarrera@utyah.gov 385-295-7911
Application Deadline - 9/8/2026*
*This job posting may close at any time after the minimum advertising period of three (3) business days has passed, should a sufficient applicant pool be received. Applicants are encouraged to apply as early as possible.
Key Responsibilities
The Child Nutrition Programs Administrative Secretary provides administrative, operational, and organizational support team members. This position coordinates communications, meetings, procurement, travel, financial processes, records management, website and accessibility compliance, conference logistics, and onboarding/offboarding activities. The role supports efficient program operations, timely communication, regulatory compliance, and high-quality service to school districts, community partners, vendors, and internal staff.
Distinguishing Characteristics
This position is distinguished by its broad responsibility for coordinating complex administrative functions across multiple Child Nutrition Programs and operational areas. The incumbent serves as a central point of coordination for leadership, staff, external
stakeholders, vendors, and school districts while supporting processes that require discretion, accuracy, independent judgment, and knowledge of agency procedures.
Work may include interpreting and applying administrative policies, resolving procedural issues, improving workflow, documenting standard operating procedures, and supporting compliance with state, federal, and agency requirements.
Examples of Tasks
  • Coordinate calendars, meetings, agendas, materials, minutes, and follow-up activities for the CNP Director and leadership team.
  • Serve as a resource to staff, sponsors, vendors, school districts, and the public by providing information, routing requests, and identifying appropriate next steps.
  • Prepare, review, process, and maintain correspondence, forms, reports, agreements, invoices, purchase requests, travel documents, and other records for accuracy and completeness.
  • Coordinate procurement, purchasing, memberships, print orders, office supplies, equipment inventory, and invoice tracking in accordance with agency procedures.
  • Draft data containing potentially-confidential information
  • Manage travel and conference logistics, including registrations, travel approvals, hotel and flight coordination, reimbursement documentation, and compliance with state travel policies.
  • Draft, edit, format, and distribute program communications, including newsletters, announcements, templates, website content, meeting materials, and reports.
  • Support accessibility compliance by reviewing, correcting, and maintaining documents, presentations, spreadsheets, websites, and training materials to meet accessibility standards.
  • Plan and support statewide conferences, trainings, meetings, and special events, including logistics, materials, communications, participant support, and post-event follow-up.
  • Support hiring, onboarding, offboarding, equipment setup, information technology requests, building access, and orientation activities for CNP staff.
  • Maintain organized electronic and physical files, records, shared calendars, contact lists, desk procedures, and operational resources.

Qualifications
Knowledge, Skills, and Abilities
Knowledge
  • Administrative and office management practices, including scheduling, records management, correspondence, document control, and customer service.
  • Government purchasing, procurement, invoicing, travel, reimbursement, and financial support processes.
  • Business communication methods, including newsletters, website updates, public notices, meeting materials, and stakeholder communications.
  • Accessibility requirements and best practices for documents, presentations, spreadsheets, websites, and digital communications.
  • State and agency licensed and supported IT and business systems.
  • Child Nutrition Program operations, program requirements, terminology, timelines, and administrative requirements sufficient to support program staff and stakeholders.

Skills
  • Business writing skills are used to provide clear written and verbal communication to prepare correspondence, reports, meeting notes, newsletters, and public-facing materials.
  • Organize and prioritize multiple projects, deadlines, meetings, travel requests, and administrative assignments with accuracy and attention to detail.
  • Draft data containing potentially-confidential information
  • Provide responsive customer service and build effective working relationships with staff, vendors, school districts, sponsors, and partner organizations.
  • Use technology and business systems to manage calendars, documents, data, communications, workflows, and records.
  • Plan events and meetings, coordinate logistics, track decisions, and support follow-up through completion.
  • Review documents and process requests carefully to identify errors, missing information, inconsistencies, or compliance concerns.

Abilities
  • Maintain confidentiality and exercise discretion when handling sensitive information, personnel matters, and internal communications.
  • Work independently while supporting multiple leaders, teams, programs, and priorities.
  • Interpret and apply procedures, policies, timelines, and instructions to complete administrative work accurately.
  • Anticipate needs, solve routine procedural issues, and recommend process improvements to increase efficiency and consistency.
  • Communicate effectively with diverse audiences and adjust messages for the purpose, audience, and communication channel.
  • Learn new software, systems, policies, and procedures and apply them in a changing work environment.
  • The ability to listen to and understand information and ideas presented through spoken words and sentences.

Other Requirements
  • The ability to read and understand information and ideas presented in writing.
  • Work is generally performed in a standard office setting that is adequately lighted, heated, and ventilated.
  • Work may require sitting for extended periods, using a computer and office equipment, walking, standing, bending, carrying light items, and occasional local travel.
  • Must be able to lift 50 pounds, as needed, for materials, supplies, equipment, or event support.
  • Employment is subject to applicable state, agency, and division policies, procedures, background requirements, and training expectations.

About the Role
Location -
250 East 500 South
Salt Lake City, Utah, 84111
United States
Background Check Required - Yes
Drug Test Required - No
Schedule Code - AE - Employees of the State Board of Edu. This is a career service exempt at will position.
Why You Should Join Our TeamIn Utah, we believe hard work is important, but balance is essential. Finding work/life balance is a vital element to our culture. To find out more about WHY Utah, click here. Other benefits may include:
  • Job Stability: Enjoy the security and reliability of employment within a well-established organization.
  • Career Growth: Develop valuable skills and gain opportunities for leadership within a large organization.
  • Meaningful Work: Contribute to an important service that benefits the community and supports organizational goals.
  • Supportive Work Environment: Be part of a team that values cooperation, strong work ethics, and mutual support.

The AgencyFor more information please visit schools.utah.gov
EEO StatementThe State of Utah is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. For accommodations, please contact (801) 957-9390.

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