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Office Secretary Jobs (NOW HIRING)

Hire Frontier

Office Secretary

Chicago, IL · Remote

$60K - $65K/yr

  • Medical

  • PTO

Office Secretary Job Title: Office Secretary Company: HireFrontier Job Type: Full-Time / Part-Time Job Summary HireFrontier is hiring an Office Secretary to handle day-to-day clerical and ...

Hire Frontier

Office Secretary

Chicago, IL · Remote

$60K - $65K/yr

  • Medical

  • PTO

Office Secretary Job Title: Office Secretary Company: HireFrontier Job Type: Full-Time / Part-Time Job Summary HireFrontier is hiring an Office Secretary to handle day-to-day clerical and ...

Law Office

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Office Secretary

Butler, PA · On-site

$18/hr

  • Dental

  • Vision

  • Retirement

  • PTO

Overview We are seeking a dynamic and highly organized Secretary to join our team! This position is in house not remote. This vital role offers an exciting opportunity to streamline office operations ...

Yes Tech Inc.

Office Secretary

Hialeah, FL · On-site

$700 - $900/wk

Looking for an office secretary that knows how to work with Quickbook and Excel. Motivated to learn our business and to help it grow. Working hours are Monday to Friday 9-5 Will have benefits

Yes Tech Inc.

Office Secretary

Hialeah, FL · On-site

$700 - $900/wk

  • PTO

Benefits: * Flexible schedule * Opportunity for advancement * Paid time off Looking for an office secretary that knows how to work with Quickbook and Excel. Motivated to learn our business and to ...

Yes Tech Inc.

Office Secretary

Hialeah, FL · On-site

$700 - $900/wk

Looking for an office secretary that knows how to work with Quickbook and Excel. Motivated to learn our business and to help it grow. Working hours are Monday to Friday 9-5 Will have benefits

Wiser LLC

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Office Secretary

Madison, WI · On-site

$15 - $25/day

The Office Secretary provides essential administrative and paralegal support within a business start-up and product development environment. This role is responsible for managing critical records ...

Urgent

Family Medical Center

Medical Office Secretary

Orlando, FL · On-site

$16 - $22/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Medical Office Secretary Position Summary The Medical Office Secretary provides administrative support to physicians, clinical staff, and management while ensuring efficient office operations. This ...

WellBorn Management HQ

Office Secretary

Atlanta, GA · On-site

Administrative Assistant (secretary) DUTIES: Type correspondence, distribute mail, record and ... up and maintain office files, type purchase orders; take/distribute messages, control supply ...

Regional School Unit 05

Office Secretary (1931)

Freeport, ME · On-site

$23.86 - $28.26/hr

RSU5 DURHAM-FREEPORT-POWNAL Office Secretary - School Year (1931) 2026-2027 Freeport Middle School Freeport Middle School is seeking an enthusiastic, positive, and student-centered individual to join ...

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Office Secretary information

See salary details

$25.5K

$47K

$63.5K

How much do office secretary jobs pay per year?

As of Aug 12, 2026, the average yearly pay for office secretary in the United States is $47,013.00, according to ZipRecruiter salary data. Most workers in this role earn between $38,000.00 and $56,000.00 per year, depending on experience, location, and employer.

What are some common challenges faced by office secretaries, and how can they be effectively managed?

Office secretaries often juggle multiple tasks simultaneously, such as scheduling meetings, managing correspondence, and supporting various departments. A common challenge is prioritizing urgent requests while maintaining accuracy and efficiency. Developing strong organizational skills, staying adaptable, and utilizing digital tools for scheduling and document management can help manage these demands. Open communication with supervisors and team members also ensures clear expectations and smoother workflow.

What is an office secretary?

Office secretaries are administrative professionals who handle a variety of organizational and clerical tasks in an office setting. Their responsibilities often include managing schedules, answering phone calls, preparing documents, filing records, and supporting other staff members with administrative tasks. Office secretaries play a critical role in ensuring the smooth operation of daily office activities by maintaining communication, organizing information, and providing essential support to management and employees.

What does an office secretary do?

An office secretary performs administrative tasks for a company. Daily duties may include handling phone calls, arranging orders through vendors, restocking office supplies, and helping with document requests and filing. Other responsibilities vary based on the company and the industry. Qualifications for office secretaries include good time management skills and strong organizational abilities. You find office secretaries in many different sectors, including business, law, and government agencies.

What are the key skills and qualifications needed to thrive as an office secretary, and why are they important?

To thrive as an Office Secretary, you need strong organizational abilities, attention to detail, and proficiency in office administration, usually supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, scheduling systems, and office equipment is essential. Excellent communication, multitasking, and interpersonal skills help you manage tasks efficiently and maintain a positive work environment. These skills and qualities are crucial for ensuring smooth office operations and effective support for colleagues and management.

What is the difference between Office Secretary vs Administrative Assistant?

AspectOffice SecretaryAdministrative Assistant
CredentialsHigh school diploma or equivalent; some roles may prefer certificationsHigh school diploma; some roles may require additional certifications or training
Work EnvironmentFront desk, reception area, administrative officesVaried settings including offices, departments, or remote
Employer & Industry UsageCommon in corporate, healthcare, legal, and educational sectorsWidely used across industries for administrative support roles
Primary ResponsibilitiesAnswering phones, greeting visitors, scheduling appointmentsManaging correspondence, organizing files, supporting staff

While both roles involve administrative tasks, an Office Secretary typically focuses on front-desk duties and direct communication, whereas an Administrative Assistant provides broader support to teams and management. The roles often overlap, but the Office Secretary is more customer-facing, and the Administrative Assistant handles more detailed organizational tasks.

How much does an office secretary make in the US?

The average salary for an office secretary in the US is around $35,000 to $45,000 per year, depending on experience, location, and employer. Many secretaries perform administrative tasks using office software and may require strong organizational skills and communication abilities.
More about Office Secretary jobs
What cities are hiring for Office Secretary jobs? Cities with the most Office Secretary job openings:
What are the most commonly searched types of Office Secretary jobs? The most popular types of Office Secretary jobs are:
Who are the top companies hiring for Office Secretary jobs? The top employers for Office Secretary jobs are:
What states have the most Office Secretary jobs? States with the most job openings for Office Secretary jobs include:
What job categories do people searching Office Secretary jobs look for? The top searched job categories for Office Secretary jobs are:
What are popular job titles related to Office Secretary jobs? For Office Secretary jobs, the most frequently searched job titles are:
Office Secretary jobs near you
Infographic showing various Office Secretary job openings in the United States as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $47,013 per year, or $22.6 per hour.

Office Secretary

Hire Frontier

Chicago, IL • Remote

$60K - $65K/yr

Full-time

Medical, PTO

Posted 5 days ago

Job description

Office Secretary

Job Title: Office Secretary Company: HireFrontier Job Type: Full-Time / Part-Time

Job Summary

HireFrontier is hiring an Office Secretary to handle day-to-day clerical and administrative duties. This role is central to maintaining an organized, efficient office environment and supporting staff across departments with scheduling, correspondence, and general office management tasks.

Key Responsibilities

  • Answer phones, take messages, and route calls appropriately

  • Welcome office visitors and manage sign-in procedures

  • Sort, distribute, and respond to incoming mail and email

  • Maintain office filing systems, both digital and paper-based

  • Schedule appointments and manage shared office calendars

  • Order and track office supplies and equipment

  • Assist various departments with clerical tasks as needed

  • Prepare basic correspondence, memos, and internal communications

Qualifications

  • High school diploma or equivalent required

  • 1+ years of office/clerical experience preferred

  • Basic proficiency in Microsoft Office (Word, Excel, Outlook)

  • Strong verbal and written communication skills

  • Dependable, punctual, and detail-oriented

  • Ability to handle multiple tasks in a busy office setting

Preferred Skills

  • Experience with office equipment (copiers, scanners, multi-line phone systems)

  • Familiarity with basic scheduling or office management software

Benefits

  • Competitive hourly/salary pay

  • Health insurance options (full-time roles)

  • Paid time off

  • Friendly, supportive team environment