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Office Secretary Jobs (NOW HIRING)

Yes Tech Inc.

Office Secretary

Hialeah, FL · On-site

$700 - $900/wk

Benefits: * Flexible schedule * Opportunity for advancement * Paid time off Looking for an office secretary that knows how to work with Quickbook and Excel. Motivated to learn our business and to ...

Wiser LLC

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Office Secretary

Madison, WI · On-site

$15 - $25/day

The Office Secretary provides essential administrative and paralegal support within a business start-up and product development environment. This role is responsible for managing critical records ...

Urgent

WellBorn Management HQ

Office Secretary

Atlanta, GA · On-site

Administrative Assistant (secretary) DUTIES: Type correspondence, distribute mail, record and ... up and maintain office files, type purchase orders; take/distribute messages, control supply ...

Family Medical Center

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Medical Office Secretary

Orlando, FL · On-site

$16 - $22/hr

Medical Office Secretary Position Summary The Medical Office Secretary provides administrative support to physicians, clinical staff, and management while ensuring efficient office operations. This ...

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$25.5K

$47K

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How much do office secretary jobs pay per year?

As of Jul 22, 2026, the average yearly pay for office secretary in the United States is $47,013.00, according to ZipRecruiter salary data. Most workers in this role earn between $38,000.00 and $56,000.00 per year, depending on experience, location, and employer.

What are some common challenges faced by office secretaries, and how can they be effectively managed?

Office secretaries often juggle multiple tasks simultaneously, such as scheduling meetings, managing correspondence, and supporting various departments. A common challenge is prioritizing urgent requests while maintaining accuracy and efficiency. Developing strong organizational skills, staying adaptable, and utilizing digital tools for scheduling and document management can help manage these demands. Open communication with supervisors and team members also ensures clear expectations and smoother workflow.

What are office secretaries?

Office secretaries are administrative professionals who handle a variety of organizational and clerical tasks in an office setting. Their responsibilities often include managing schedules, answering phone calls, preparing documents, filing records, and supporting other staff members with administrative tasks. Office secretaries play a critical role in ensuring the smooth operation of daily office activities by maintaining communication, organizing information, and providing essential support to management and employees.

What are the duties of an office secretary?

An office secretary is responsible for managing correspondence, scheduling appointments, organizing files, and performing administrative tasks to support office operations. They often use office software such as word processors and spreadsheets and require strong organizational and communication skills.

What is the highest salary of a secretary?

The highest salary for an office secretary can vary based on experience, location, and industry, but top earners in this role can make over $50,000 annually. Executive secretaries or administrative assistants with specialized skills and certifications may earn higher salaries, especially in large organizations or metropolitan areas.

What Does an Office Secretary Do?

An office secretary performs administrative tasks for a company. Daily duties may include handling phone calls, arranging orders through vendors, restocking office supplies, and helping with document requests and filing. Other responsibilities vary based on the company and the industry. Qualifications for office secretaries include good time management skills and strong organizational abilities. You find office secretaries in many different sectors, including business, law, and government agencies.

How much is an office assistant's salary?

The salary for an office assistant typically ranges from $25,000 to $40,000 annually, depending on experience, location, and the size of the organization. Entry-level positions may start lower, while experienced assistants or those with specialized skills can earn higher wages. Benefits and work environment also influence overall compensation.

What are the key skills and qualifications needed to thrive as an Office Secretary, and why are they important?

To thrive as an Office Secretary, you need strong organizational abilities, attention to detail, and proficiency in office administration, usually supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, scheduling systems, and office equipment is essential. Excellent communication, multitasking, and interpersonal skills help you manage tasks efficiently and maintain a positive work environment. These skills and qualities are crucial for ensuring smooth office operations and effective support for colleagues and management.

Who gets paid more, secretary or receptionist?

Typically, secretaries tend to earn higher wages than receptionists due to their broader administrative responsibilities and often requiring more skills or experience. However, pay can vary based on industry, location, and specific job duties. Both roles are essential for office operations but may differ in compensation depending on the employer.

What is the difference between Office Secretary vs Administrative Assistant?

AspectOffice SecretaryAdministrative Assistant
CredentialsHigh school diploma or equivalent; some roles may prefer certificationsHigh school diploma; some roles may require additional certifications or training
Work EnvironmentFront desk, reception area, administrative officesVaried settings including offices, departments, or remote
Employer & Industry UsageCommon in corporate, healthcare, legal, and educational sectorsWidely used across industries for administrative support roles
Primary ResponsibilitiesAnswering phones, greeting visitors, scheduling appointmentsManaging correspondence, organizing files, supporting staff

While both roles involve administrative tasks, an Office Secretary typically focuses on front-desk duties and direct communication, whereas an Administrative Assistant provides broader support to teams and management. The roles often overlap, but the Office Secretary is more customer-facing, and the Administrative Assistant handles more detailed organizational tasks.

More about Office Secretary jobs
What cities are hiring for Office Secretary jobs? Cities with the most Office Secretary job openings:
What are the most commonly searched types of Office Secretary jobs? The most popular types of Office Secretary jobs are:
What states have the most Office Secretary jobs? States with the most job openings for Office Secretary jobs include:
What job categories do people searching Office Secretary jobs look for? The top searched job categories for Office Secretary jobs are:
What are popular job titles related to Office Secretary jobs? For Office Secretary jobs, the most frequently searched job titles are:
Office Secretary jobs near you
Infographic showing various Office Secretary job openings in the United States as of July 2026, with employment types broken down into 75% Full Time, 17% Part Time, and 8% Contract. Highlights an 92% In-person, and 8% Remote job distribution, with an average salary of $47,013 per year, or $22.6 per hour.
Office Secretary

Office Secretary

Francis Howell School District

Saint Charles, MO • On-site

$17.08/hr

Full-time

Medical, Dental, Vision, Life

Posted 29 days ago

Francis Howell School District rating

7.5

Company rating: 7.5 out of 10

Based on 21 frontline employees who took The Breakroom Quiz

151st of 580 rated elementary and secondary schools

Job description

Position Type:
Secretarial/Clerical/Office Secretary
Date Posted:
7/20/2026
Location:
Francis Howell High School
Closing Date:
07/25/2026
Salary $17.08
Hours 6:30am - 3:00pm
Reports To Building Principal
About Us
The Francis Howell School District (FHSD) is committed to fostering a dynamic and supportive learning environment. We seek dedicated individuals to provide exceptional administrative support within our school sites.
Job Summary
The Office Secretary - Secondary provides secretarial support to the school site, including managing records, compiling and distributing materials, and responding to inquiries. This role is essential for ensuring effective school operations and administrative efficiency.
Key Responsibilities
  • Meetings:
    • Attend department and in-service meetings to gather and share essential information.
  • Financial Transactions:
    • Collect payments for events, fines, and fundraisers, ensuring accurate processing and submission.
  • Data Management:
    • Compile and prepare data for reports and process various requests.
  • Project Coordination:
    • Manage assigned projects and activities, ensuring timely and accurate completion.
  • Inventory Management:
    • Maintain inventory of office supplies and materials.
  • Record Keeping:
    • Manage manual and electronic document files, maintaining up-to-date and accurate records.
  • Clerical Support:
    • Perform general clerical tasks including scheduling, copying, faxing, data entry, and answering phones.
  • Documentation:
    • Prepare correspondence, reports, and other documents to document activities and convey information.
  • Processing Documents:
    • Handle various documents and materials in compliance with administrative guidelines.
  • Research:
    • Research topics related to department operations to provide informed recommendations.
  • Communication:
    • Respond to inquiries from internal and external parties, facilitating effective communication and direction.

Minimum Qualifications
  • Education: High school diploma or equivalent.
  • Experience: Relevant job-related experience is required.
  • Skills: Proficiency in operating standard office equipment and relevant software; accurate record-keeping.
  • Knowledge: Basic math skills; business telephone etiquette; ability to read manuals, write documents, and present information.
  • Abilities: Ability to schedule and organize activities, work with a diverse group of individuals, manage tasks, and adapt to changing priorities.

Benefits
FHSD offers a comprehensive employer-paid benefits package, including:
  • Medical and dental plan options
  • Vision coverage
  • Employee Assistance Program (EAP)
  • District-paid basic life insurance ($75,000)
  • District-paid Short-Term Disability
  • Paid holidays

Family coverage, long-term disability, and additional life insurance options are available at the employee's expense.
We look forward to receiving your application and potentially welcoming you to the FHSD team!
Attachment(s):
  • Office Secretary - Secondary.pdf

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