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Office Secretary Jobs (NOW HIRING)

Law Office

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Office Secretary

Butler, PA · On-site

$18/hr

Overview We are seeking a dynamic and highly organized Secretary to join our team! This position is in house not remote. This vital role offers an exciting opportunity to streamline office operations ...

Advance Waterproofing Co

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Office Secretary

Gretna, LA · On-site

$38K - $42K/yr

Office Secretary / Construction Administrative Assistant - (Tailored for Waterproofing & Construction Operations) This version is built specifically for your workflow at Advance Waterproofing ...

Yes Tech Inc.

Office Secretary

Hialeah, FL · On-site

$700 - $900/wk

Looking for an office secretary that knows how to work with Quickbook and Excel. Motivated to learn our business and to help it grow. Working hours are Monday to Friday 9-5 Will have benefits

Yes Tech Inc.

Office Secretary

Hialeah, FL · On-site

$700 - $900/wk

Benefits: * Flexible schedule * Opportunity for advancement * Paid time off Looking for an office secretary that knows how to work with Quickbook and Excel. Motivated to learn our business and to ...

Yes Tech Inc.

Office Secretary

Hialeah, FL · On-site

$700 - $900/wk

Looking for an office secretary that knows how to work with Quickbook and Excel. Motivated to learn our business and to help it grow. Working hours are Monday to Friday 9-5 Will have benefits

WellBorn Management HQ

Office Secretary

Atlanta, GA · On-site

Administrative Assistant (secretary) DUTIES: Type correspondence, distribute mail, record and ... up and maintain office files, type purchase orders; take/distribute messages, control supply ...

Family Medical Center

Medical Office Secretary

Orlando, FL · On-site

$16 - $22/hr

Medical Office Secretary Position Summary The Medical Office Secretary provides administrative support to physicians, clinical staff, and management while ensuring efficient office operations. This ...

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Office Secretary information

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$25.5K

$47K

$63.5K

How much do office secretary jobs pay per year?

As of Sep 2, 2026, the average yearly pay for office secretary in the United States is $47,013.00, according to ZipRecruiter salary data. Most workers in this role earn between $38,000.00 and $56,000.00 per year, depending on experience, location, and employer.

What is an office secretary?

Office secretaries are administrative professionals who handle a variety of organizational and clerical tasks in an office setting. Their responsibilities often include managing schedules, answering phone calls, preparing documents, filing records, and supporting other staff members with administrative tasks. Office secretaries play a critical role in ensuring the smooth operation of daily office activities by maintaining communication, organizing information, and providing essential support to management and employees.

What does an office secretary do?

An office secretary performs administrative tasks for a company. Daily duties may include handling phone calls, arranging orders through vendors, restocking office supplies, and helping with document requests and filing. Other responsibilities vary based on the company and the industry. Qualifications for office secretaries include good time management skills and strong organizational abilities. You find office secretaries in many different sectors, including business, law, and government agencies.

What are the key skills and qualifications needed to thrive as an office secretary, and why are they important?

To thrive as an Office Secretary, you need strong organizational abilities, attention to detail, and proficiency in office administration, usually supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, scheduling systems, and office equipment is essential. Excellent communication, multitasking, and interpersonal skills help you manage tasks efficiently and maintain a positive work environment. These skills and qualities are crucial for ensuring smooth office operations and effective support for colleagues and management.

What are some common challenges faced by office secretaries, and how can they be effectively managed?

Office secretaries often juggle multiple tasks simultaneously, such as scheduling meetings, managing correspondence, and supporting various departments. A common challenge is prioritizing urgent requests while maintaining accuracy and efficiency. Developing strong organizational skills, staying adaptable, and utilizing digital tools for scheduling and document management can help manage these demands. Open communication with supervisors and team members also ensures clear expectations and smoother workflow.

What is the difference between Office Secretary vs Administrative Assistant?

AspectOffice SecretaryAdministrative Assistant
CredentialsHigh school diploma or equivalent; some roles may prefer certificationsHigh school diploma; some roles may require additional certifications or training
Work EnvironmentFront desk, reception area, administrative officesVaried settings including offices, departments, or remote
Employer & Industry UsageCommon in corporate, healthcare, legal, and educational sectorsWidely used across industries for administrative support roles
Primary ResponsibilitiesAnswering phones, greeting visitors, scheduling appointmentsManaging correspondence, organizing files, supporting staff

While both roles involve administrative tasks, an Office Secretary typically focuses on front-desk duties and direct communication, whereas an Administrative Assistant provides broader support to teams and management. The roles often overlap, but the Office Secretary is more customer-facing, and the Administrative Assistant handles more detailed organizational tasks.

Do office secretaries make good money?

Office secretaries typically earn a median annual salary that varies by location and experience, with many earning between $30,000 and $50,000. Salaries can increase with skills in office management, proficiency in software like Microsoft Office, and additional certifications. The role often offers regular hours and opportunities for advancement within administrative support fields.
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For Office Secretary jobs, the most frequently searched job titles are:

Office Secretary jobs near you
Infographic showing various Office Secretary job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 87% Full Time, 10% Part Time, and 2% Contract. Highlights an 89% Physical, 4% Hybrid, and 7% Remote job distribution, with an average salary of $47,013 per year, or $22.6 per hour.

Office Secretary

Law Office

Butler, PA • On-site

$18/hr

Full-time

Dental, Vision, Retirement, PTO

Posted 29 days ago

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Job description

Overview

We are seeking a dynamic and highly organized Secretary to join our team! This position is in house not remote. This vital role offers an exciting opportunity to streamline office operations, provide exceptional administrative support, and ensure smooth daily functions. The successful candidate should be self-motivated, adept at problem solving, eager to learn, organized, detail-oriented and possess the ability to work with the public. As a key member of our office team, you will manage a variety of tasks, coordinate schedules, and serve as the first point of contact for visitors and clients.

Duties

  • Operate multi-line phone systems to handle incoming calls efficiently, transferring or taking messages as needed
  • Maintain accurate records through data entry, filing, and document proofreading to ensure information is current and error-free
  • Utilize Microsoft Office Suite (outlook, word, excel) to prepare correspondence, reports, and legal documents such as deeds and pleading (can train)
  • Schedule appointments, manage attorney calendars, with precision, ensuring accurate scheduling and making necessary adjustments in Microsoft Exchange 365
  • Perform clerical/secretarial tasks and office correspondence, including incoming and outgoing mail and responding to emails.
  • Provide support by addressing inquiries promptly and professionally in person or via phone or email
  • Ability to transcribe dictation (can train)
  • Organization of client files and data entry to include document creation, maintenance, archiving and retrieval both physically & digitally with efficient organization
  • Promptly meet all deadlines

Experience

  • Proven office experience with strong organizational skills and attention to detail
  • Previous clerical or secretarial experience - 2 years
  • Familiarity with office management software including Microsoft Office (Word, Excel)
  • Experience handling multi-line phone systems and providing excellent phone etiquette
  • Demonstrated ability to multitask efficiently while maintaining accuracy in data entry, proofreading, filing, and calendar management - a must

The successful candidate will play a pivotal role in keeping the office functioning efficiently, from coordinating meetings to maintaining complete and accurate files.

Join us as an Office Secretary and become an essential part of our vibrant team! Your dedication will help us create a productive workplace where everyone feels valued. Apply now to bring your organizational talents to a role that truly makes a difference!