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Front Office Secretary Jobs (NOW HIRING)

The Midtown Group

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Front Office Secretary

Washington, DC · On-site

$21 - $23.68/hr

Federal Agency in Washington DC is seeking an experienced and professional Secretary to provide ... Performing a variety of administrative duties associated with the management of the office of the ...

OCO

Medical Secretary

Fulton, NY · On-site

$17.20/hr

As the Front Office Secretary, you are the first point of contact for patients seeking reproductive and sexual healthcare. Your work supports the mission by: Ensuring every patient feels welcomed ...

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$25.5K

$47K

$63.5K

How much do front office secretary jobs pay per year?

As of Jul 22, 2026, the average yearly pay for front office secretary in the United States is $47,013.00, according to ZipRecruiter salary data. Most workers in this role earn between $38,000.00 and $56,000.00 per year, depending on experience, location, and employer.

What are the main responsibilities of a Front Office Secretary?

A Front Office Secretary typically manages the reception area, greets visitors, answers phone calls, and handles incoming and outgoing correspondence. They are responsible for scheduling appointments, maintaining office records, and providing administrative support to other staff members. Excellent communication, organizational, and multitasking skills are essential for this role, as the Front Office Secretary often serves as the first point of contact for clients and visitors.

What are some common challenges faced by Front Office Secretaries, and how can they effectively manage these challenges?

Front Office Secretaries often encounter challenges such as balancing multiple tasks simultaneously, handling high volumes of phone calls, and managing unexpected visitor flow. To manage these effectively, strong organizational skills and the ability to prioritize are essential. Developing a routine, utilizing scheduling tools, and maintaining clear communication with team members can help ensure smooth daily operations. Additionally, remaining calm under pressure and practicing proactive problem-solving can greatly enhance efficiency and professionalism in this role.

What are the key skills and qualifications needed to thrive as a Front Office Secretary, and why are they important?

To thrive as a Front Office Secretary, you need strong organizational abilities, attention to detail, and proficiency in office administration, typically supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, scheduling systems, and multi-line phone systems is commonly required. Excellent interpersonal skills, professionalism, and the ability to multitask help you stand out in this customer-facing role. These skills ensure efficient office operations, positive first impressions, and effective communication within the organization.
What states have the most Front Office Secretary jobs? States with the most job openings for Front Office Secretary jobs include:
What are popular job titles related to Front Office Secretary jobs? For Front Office Secretary jobs, the most frequently searched job titles are:
Front Office Secretary jobs near you
Infographic showing various Front Office Secretary job openings in the United States as of July 2026, with employment types broken down into 72% Full Time, 26% Part Time, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $47,013 per year, or $22.6 per hour.
Front Office Secretary

Front Office Secretary

The Midtown Group

Washington, DC • On-site

$21 - $23.68/hr

Full-time

Medical, Dental

Posted 5 days ago

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Job description

Federal Agency in Washington DC is seeking an experienced and professional Secretary to provide support on an initial contract, with a possible 1-year extension thereafter. Must have federal experience, ability to work on site, and have US Citizenship.

Duties include:

Performing a variety of administrative duties associated with the management of the office of the Director including, but not limited to screening of phone calls and in person inquiries, scheduling meetings and support administrative officer with set-up for any training.

Prepare and maintain spreadsheet schedules for items such as incoming supplies and equipment. Track all purchase request on spreadsheet. Assist Management Support Assists with travel paperwork.

Performs receptionist duties including, but not limited to, greeting visitors, and directing visitors to staff members, directing incoming phones calls and mail, typing correspondence, forms, and reports, taking meeting minutes, distributing meeting minutes and providing photocopying services. Responsible for proper spelling, grammar, format, and arrangement of material prior to work being sent out of the office. Serves as a back up to other management assistant within the Management Services Branch

Maintains calendar for the Director and OSHEM’s calendar conference and team room reservations by scheduling appointments, coordinating meetings, scheduling conferences and virtual conferences and meeting using MS Teams and Zoom conferencing/collaboration platforms. Arranging meetings and conference calls, managing conference room calendar, receives all materials coming into and going out of the OSHEM office. Pick-up and route mail to proper SI departments and staff. Track and prepare FedEx labels and assist with FedEx packages in/out bound. Identify and report office equipment problems promptly. Drafts and type non-technical correspondence and memoranda, and other materials. Ensures all materials prepared for office authorization are properly formatted with correct spelling, punctuation, and grammar.

Experience in performing the following duties: interacting with a variety of individuals internal and external to an organization; planning and organizing multiple projects; and producing documents using computer applications such as word processing, spreadsheets and databases such as Microsoft Office Suite and email.

Assign staff to facilitate in the New Employee Orientation (NEO) for OSHEM presentations each year and send reminders before their scheduled dates. Prepare OSHEM’s New Employee Orientation (NEO) packets for the bi-weekly presentation (26 weeks/a year)

Coordinates with Safety and Occupational Health Specialist in implementing the Safety Glasses Program. Maintain OSHEM SI vehicles binders and schedule requested usage of SI vehicles to SI OSHEM staff.

Consistently works in a cooperative and professional manner in all assigned duties. Provides other office support and other administrative duties as assigned. Demonstrate a team-oriented approach and good customer service skills.