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Office Secretary Jobs (NOW HIRING)

Caban Resources

MEDICAL OFFICE SECRETARY SUMMARY. Performs various clerical and administrative duties in support of the organization, including, but not limited to, stenography and office automation duties such as ...

Matrix Providers

Medical Office Secretary

Bethesda, MD · On-site

$22.48/hr

Matrix Providers is hiring a Medical Office Secretary to join our team of talented professionals who provide health care services to our Military Service Members and their families at Walter Reed ...

My Benefits Channel

Office Secretary

Manchester, TN · On-site

... office systems * maintain schedules and calendars * arrange and confirm appointments * organize internal and external events * handle incoming emails, mail and other material * set up and maintain ...

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$25.5K

$47K

$63.5K

How much do office secretary jobs pay per year?

As of Jun 9, 2026, the average yearly pay for office secretary in the United States is $47,013.00, according to ZipRecruiter salary data. Most workers in this role earn between $38,000.00 and $56,000.00 per year, depending on experience, location, and employer.

What are some common challenges faced by office secretaries, and how can they be effectively managed?

Office secretaries often juggle multiple tasks simultaneously, such as scheduling meetings, managing correspondence, and supporting various departments. A common challenge is prioritizing urgent requests while maintaining accuracy and efficiency. Developing strong organizational skills, staying adaptable, and utilizing digital tools for scheduling and document management can help manage these demands. Open communication with supervisors and team members also ensures clear expectations and smoother workflow.

What are office secretaries?

Office secretaries are administrative professionals who handle a variety of organizational and clerical tasks in an office setting. Their responsibilities often include managing schedules, answering phone calls, preparing documents, filing records, and supporting other staff members with administrative tasks. Office secretaries play a critical role in ensuring the smooth operation of daily office activities by maintaining communication, organizing information, and providing essential support to management and employees.

What Does an Office Secretary Do?

An office secretary performs administrative tasks for a company. Daily duties may include handling phone calls, arranging orders through vendors, restocking office supplies, and helping with document requests and filing. Other responsibilities vary based on the company and the industry. Qualifications for office secretaries include good time management skills and strong organizational abilities. You find office secretaries in many different sectors, including business, law, and government agencies.

What are the key skills and qualifications needed to thrive as an Office Secretary, and why are they important?

To thrive as an Office Secretary, you need strong organizational abilities, attention to detail, and proficiency in office administration, usually supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, scheduling systems, and office equipment is essential. Excellent communication, multitasking, and interpersonal skills help you manage tasks efficiently and maintain a positive work environment. These skills and qualities are crucial for ensuring smooth office operations and effective support for colleagues and management.

What is the difference between Office Secretary vs Administrative Assistant?

AspectOffice SecretaryAdministrative Assistant
CredentialsHigh school diploma or equivalent; some roles may prefer certificationsHigh school diploma; some roles may require additional certifications or training
Work EnvironmentFront desk, reception area, administrative officesVaried settings including offices, departments, or remote
Employer & Industry UsageCommon in corporate, healthcare, legal, and educational sectorsWidely used across industries for administrative support roles
Primary ResponsibilitiesAnswering phones, greeting visitors, scheduling appointmentsManaging correspondence, organizing files, supporting staff

While both roles involve administrative tasks, an Office Secretary typically focuses on front-desk duties and direct communication, whereas an Administrative Assistant provides broader support to teams and management. The roles often overlap, but the Office Secretary is more customer-facing, and the Administrative Assistant handles more detailed organizational tasks.

More about Office Secretary jobs
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Office Secretary jobs near you

Forks Elementary School Office Secretary

Quillayute Valley School District

Forks, WA • On-site

$29.60 - $33.46/hr

Full-time

Posted 27 days ago

Job description

Forks Elementary School Office Secretary
QUALIFICATIONS:
  • High School Diploma/GED
  • Excellent human relations and interpersonal skills
  • Strong computer skills
  • Excellent verbal and written communication skills

POSITION INFORMATION:
  • 8.0 hours per day (7:30 a.m. to 3:30 p.m.) 190 days per year (includes 11 holidays)
  • PSE Scale/Administrative Assistant

JOB DESCRIPTION
Quillayute Valley School District
OFFICE SECRETARY
Purpose Statement
The job of Office Secretary was established for the purpose/s of providing secretarial support to school site; establishing and maintaining records; compiling and distributing materials and reports; and responding to inquiries from a variety of internal and external sources.
This job reports to School Principal or Department Supervisor
Essential Functions
  • Collects payments for a variety of events (e.g. fines, fees, and fund raisers, lunches, etc.) for the purpose of completing transactions and/or securing funds.
  • Communicates with students, teachers, parents, district employees, etc. (e.g. courtesy calls to parents, attendance history, parent letters, passes to students, etc.) for the purpose of resolving problems and coordinating activities and processes.
  • Compiles data (e.g. work orders, budget reports, specialized reports, personnel records, etc.) for the purpose of preparing reports or processing requests.
  • Coordinates assigned projects and/or activities (e.g. proper distribution of materials to a variety of departments, arrangements for conferences, meetings, travel requirements, personnel to proctor all exit assessments, etc.) for the purpose of completing activities and/or delivering services in a timely fashion.
  • Maintains documents, files and records (confidential and non-confidential) (e.g. work orders, time sheets, expense reimbursement requests, daily absences, disciplinary reports, extended absence reports, etc.) for the purpose of providing up-to-date reference and audit trail for compliance.
  • Maintains inventory of supplies and materials (e.g. forms, office supplies, etc.) for the purpose of ensuring items' availability.
  • Operates automated student attendance system and other software as needed (e.g. recording data, generating cyclical reports, writing query requests for data, etc.) for the purpose of accurate tracking and documentation of student attendance information.
  • Prepares a variety of correspondence, reports and other materials (e.g. letters, memorandums, minutes, charts, periodic and ad-hoc reports, letters to parents, daily attendance roster, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information.
  • Processes a variety of documents and materials (e.g. time sheets, work orders, requisitions, travel reimbursements, etc.) for the purpose of disseminating information in compliance with established administrative guidelines.
  • Researches discrepancies of attendance information and/or documentation for the purpose of ensuring accuracy and adherence to procedures prior to processing for action.
  • Responds to inquiries from a variety of internal and external parties (e.g. district staff, other schools, government agencies, general public, students, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.
  • Schedules activities (e.g. appointments, meetings, travel reservations/accommodations, facility usage, etc.) for the purpose of making necessary arrangements for assigned administrator.
  • Supports assigned school personnel (e.g. answer phones, oversee students in office, special committees, etc.) for the purpose of ensuring the efficient operation of the site.

Other Functions
  • Administers first aid and prescription medications to students (under the direction of a health care professional) for the purpose of meeting immediate health care needs within established guidelines.
  • Attends department and/or in-service meetings for the purpose of conveying and/or gathering information required to perform functions.
  • Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Job Requirements: Minimum Qualifications
SKILLS are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including using job related software applications, and preparing and maintaining accurate records.
KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and analyze situations to define issues and draw conclusions. Specific knowledge-based competencies required to satisfactorily perform the functions of the job include: business telephone etiquette; common office machines; and concepts of grammar and punctuation; and office methods and practices.
ABILITY is required to schedule activities, meetings, and/or events; gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to work with others in a wide variety of circumstances; work with data utilizing defined but different processes; and operate equipment using standardized methods. Ability is also required to work with a diversity of individuals and/or groups; work with a variety of data; and utilize job-related equipment. Problem solving is required to identify issues and create action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited to moderate. Specific ability-based competencies required to satisfactorily perform the functions of the job include: adapting to changing work priorities, communicating with diverse groups, maintaining confidentiality, meeting deadlines and schedules, setting priorities, working as part of a team, and working with frequent interruptions.
Responsibility
Responsibilities include: working under limited supervision following standardized practices and/or methods; providing information and/or advising others; and operating within a defined budget. Utilization of some resources from other work units is often required to perform the job's functions. There is a continual opportunity to have some impact on the organization's services.
Working Environment
The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling; some stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity. Generally the job requires 80% sitting, 10% walking, and 10% standing. The job is performed in a generally hazard free environment.
Experience Job related experience with increasing levels of responsibility is desired.
Education High School diploma or equivalent.
Equivalency None Specified
Required Testing Certificates & Licenses
Pre-employment Proficiency Test None Specified
Continuing Educ. / Training Clearances
None Specified Fingerprint/Background Clearance
FLSA Status Approval Date Salary Grade
Non Exempt

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