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Office Secretary

Memphis, TN · On-site

$12.50 - $12.51/day

Office Administrator / Administrative Assistant 25 hours a week 8:30-1:30 Monday -Friday Responsibilities * Answer incoming phone calls in a professional and courteous manner. * Respond to emails and ...

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Office Secretary

Manchester, TN

... office systems * maintain schedules and calendars * arrange and confirm appointments * organize internal and external events * handle incoming emails, mail and other material * set up and maintain ...

State of Maryland

OFFICE SECRETARY III

Baltimore, MD · On-site

$46K - $72K/yr

GRADE ASTD10 LOCATION OF POSITION Hybrid (Baltimore City office and telework) POSITION DUTIES The MIA is recruiting to fill an Office Secretary III position in the Life and Health Division. This ...

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How much do office secretary jobs pay per year?

As of Jul 24, 2026, the average yearly pay for office secretary in the United States is $47,013.00, according to ZipRecruiter salary data. Most workers in this role earn between $38,000.00 and $56,000.00 per year, depending on experience, location, and employer.

What are some common challenges faced by office secretaries, and how can they be effectively managed?

Office secretaries often juggle multiple tasks simultaneously, such as scheduling meetings, managing correspondence, and supporting various departments. A common challenge is prioritizing urgent requests while maintaining accuracy and efficiency. Developing strong organizational skills, staying adaptable, and utilizing digital tools for scheduling and document management can help manage these demands. Open communication with supervisors and team members also ensures clear expectations and smoother workflow.

What are office secretaries?

Office secretaries are administrative professionals who handle a variety of organizational and clerical tasks in an office setting. Their responsibilities often include managing schedules, answering phone calls, preparing documents, filing records, and supporting other staff members with administrative tasks. Office secretaries play a critical role in ensuring the smooth operation of daily office activities by maintaining communication, organizing information, and providing essential support to management and employees.

What are the duties of an office secretary?

An office secretary is responsible for managing correspondence, scheduling appointments, organizing files, and performing administrative tasks to support office operations. They often use office software such as word processors and spreadsheets and require strong organizational and communication skills.

What is the highest salary of a secretary?

The highest salary for an office secretary can vary based on experience, location, and industry, but top earners in this role can make over $50,000 annually. Executive secretaries or administrative assistants with specialized skills and certifications may earn higher salaries, especially in large organizations or metropolitan areas.

What Does an Office Secretary Do?

An office secretary performs administrative tasks for a company. Daily duties may include handling phone calls, arranging orders through vendors, restocking office supplies, and helping with document requests and filing. Other responsibilities vary based on the company and the industry. Qualifications for office secretaries include good time management skills and strong organizational abilities. You find office secretaries in many different sectors, including business, law, and government agencies.

How much is an office assistant's salary?

The salary for an office assistant typically ranges from $25,000 to $40,000 annually, depending on experience, location, and the size of the organization. Entry-level positions may start lower, while experienced assistants or those with specialized skills can earn higher wages. Benefits and work environment also influence overall compensation.

What are the key skills and qualifications needed to thrive as an Office Secretary, and why are they important?

To thrive as an Office Secretary, you need strong organizational abilities, attention to detail, and proficiency in office administration, usually supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, scheduling systems, and office equipment is essential. Excellent communication, multitasking, and interpersonal skills help you manage tasks efficiently and maintain a positive work environment. These skills and qualities are crucial for ensuring smooth office operations and effective support for colleagues and management.

Who gets paid more, secretary or receptionist?

Typically, secretaries tend to earn higher wages than receptionists due to their broader administrative responsibilities and often requiring more skills or experience. However, pay can vary based on industry, location, and specific job duties. Both roles are essential for office operations but may differ in compensation depending on the employer.

What is the difference between Office Secretary vs Administrative Assistant?

AspectOffice SecretaryAdministrative Assistant
CredentialsHigh school diploma or equivalent; some roles may prefer certificationsHigh school diploma; some roles may require additional certifications or training
Work EnvironmentFront desk, reception area, administrative officesVaried settings including offices, departments, or remote
Employer & Industry UsageCommon in corporate, healthcare, legal, and educational sectorsWidely used across industries for administrative support roles
Primary ResponsibilitiesAnswering phones, greeting visitors, scheduling appointmentsManaging correspondence, organizing files, supporting staff

While both roles involve administrative tasks, an Office Secretary typically focuses on front-desk duties and direct communication, whereas an Administrative Assistant provides broader support to teams and management. The roles often overlap, but the Office Secretary is more customer-facing, and the Administrative Assistant handles more detailed organizational tasks.

More about Office Secretary jobs
What cities are hiring for Office Secretary jobs? Cities with the most Office Secretary job openings:
What are the most commonly searched types of Office Secretary jobs? The most popular types of Office Secretary jobs are:
What states have the most Office Secretary jobs? States with the most job openings for Office Secretary jobs include:
What job categories do people searching Office Secretary jobs look for? The top searched job categories for Office Secretary jobs are:
What are popular job titles related to Office Secretary jobs? For Office Secretary jobs, the most frequently searched job titles are:
Office Secretary jobs near you
Infographic showing various Office Secretary job openings in the United States as of July 2026, with employment types broken down into 75% Full Time, 17% Part Time, and 8% Contract. Highlights an 92% In-person, and 8% Remote job distribution, with an average salary of $47,013 per year, or $22.6 per hour.
General Office Secretary

General Office Secretary

Broken Arrow Public Schools

Broken Arrow, OK • On-site

Contractor

Posted 27 days ago

Broken Arrow Public Schools rating

6.3

Company rating: 6.3 out of 10

Based on 14 frontline employees who took The Breakroom Quiz

379th of 583 rated elementary and secondary schools

Job description

Position Type:
Secretarial/Clerical
Date Posted:
6/10/2026
Location:
Childers Middle School
JOB TITLE: General Office Secretary
DEPARTMENT: Instruction
REPORTS TO: Site Principal
FLSA STATUS: Non-Exempt
EMPLOYMENT STATUS: 9-month contract; 8 hours/day
MINIMUM JOB REQUIREMENTS:
Education:
High school diploma or GED required.
Experience:
One (1) to three (3) years of general office experience.
Skills:
Computer literacy required; excellent interpersonal skills; highly accurate and detail-oriented.
SUMMARY:
ESSENTIAL JOB FUNCTIONS:
These statements are intended to describe the responsibilities assigned to the position and are not intended to represent an exhaustive list of all responsibilities, duties and skills required.
  1. Receive and screen incoming calls; route to appropriate staff and provide information to callers.
  2. Greet visitors, determine the nature of business, and direct appropriately.
  3. Respond to inquiries from parents/guardians and school personnel using district guidelines and state-approved procedures.
  4. Provide clerical support for the school site including problem resolution, mail distribution, scheduling conferences and appointments, and preparing correspondence.
  5. Assist with distribution and organization of materials for substitute staff.
  6. Assist with data compilation and preparation of reports.
  7. Support staff with special projects as assigned.
  8. Perform other duties as assigned by the site administrator.

ESSENTIAL BEHAVIOR:
Ability to use sound judgment in any situation. Ability to deal successfully and rapidly with changes in assignments and properly respond to applicable correspondence and communication. Ability to project a professional district image through in-person, phone, and electronic interaction. Ability to build and foster harmonious rapport and work cooperatively with district staff and the public while achieving the objectives and goals of the position. Ability to handle problematic or difficult situations professionally by communicating with the appropriate person.
ATTENDANCE STATEMENT:
Able to be in attendance for assigned responsibilities with 95% attendance.
ENVIRONMENTAL CONDITIONS:
Primarily indoor working conditions with no exposure to extreme environmental conditions.
PHYSICAL STANDARDS:
Ability to lift and carry objects up to 10 pounds frequently and 11 24 pounds occasionally for short distances. Standing for short periods of time. Walking as required to access equipment and perform responsibilities. Sitting for extended periods. Use of hands for fine motor tasks such as operating a computer. Strong hand-eye coordination. Talking and hearing to communicate in person and via telephone. Close, distance, and peripheral vision with depth perception and ability to adjust focus.

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