Office Secretary Jobs (NOW HIRING)

Introduction
Internal - Limited to current contractual employees of the Office of the Public Defender only.
As a State agency, Maryland Office of the Public Defender (MOPD) is an affirmative action and equal opportunity employer. MOPD is committed to the full inclusion of all qualified individuals without regard to race, color, religion, sex, physical or mental disability, age, sexual orientation, gender identity, national origin, veteran status or genetic information.
MOPD is further committed to providing equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs and activities by modifying or adjusting the job application process or the job or work environment to make reasonable accommodations to the known applicant or employee to enable the applicant or employee be considered for the position they desire; to perform the essential functions of the position in question; or to enjoy equal benefits and privileges of employment as are enjoyed by other similarly situated employees without disabilities, unless the accommodation imposes an undue hardship. Applicants must be able to operate a computer and other office equipment. Applicants must have access to a motor vehicle or be able to navigate public transportation. If a reasonable accommodation is needed, please contact Tawanda Jackson, Human Resources Supervisor, 410-767-8503 tawandal.jackson@maryland.gov.
The Office of the Public Defender is seeking detail oriented applicants with legal secretarial experience who are familiar with legal terminology and possess excellent organizational, writing, and problem solving skills. Qualified applicants should be able to work independently and function effectively in a fast-paced work environment. They should also have significant customer service experience and good communication skills.
GRADE
ASTD9
LOCATION OF POSITION
81 Washington Street, Hagerstown, MD 21784
Main Purpose of Job
The Office Secretary II will be responsible for providing secretarial support to the Circuit and District Court divisions of our Washington County, Maryland location. This position involves contact with indigent clients facing criminal charges and their families, over the phone and in person, to provide and gather information. It also involves regular data entry. In addition, this position may require assistance with Attorney case management and filings of template forms and documents within the court filing system.
POSITION DUTIES
Providing information to and gathering information from clients.
Creating client profiles and entering data in case management database.
Filing legal documents (motions, subpoenas, pleadings).
Processing incoming mail and correspondence.
Answering incoming phone calls on a multi-line phone system.
Using template forms and documents as requested by attorneys or administrative staff.
Making photocopies, faxing documents and performing other clerical functions.
Performing other duties as assigned.
MINIMUM QUALIFICATIONS
Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: Two years performing secretarial or clerical work involving typing duties.
Notes:
1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.
2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.
3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.
DESIRED OR PREFERRED QUALIFICATIONS
PREFERRED QUALIFICATIONS
Experience working in a law office or court system.
Good organizational and problem solving skills, and the ability to multi-task.
Highly proficient in Microsoft Office Suite Software and Google Applications.
Excellent oral and written communication skills.
Working knowledge and or experience with MDEC.
Experience logging and tracking large amounts of data in Excel spreadsheets or other data management systems. Experience with administrative and/or secretarial support in a legal or other similar setting.
LIMITATIONS ON SELECTION
This recruitment is limited to current contractual employees of the Office of the Public Defender only.
SPECIAL REQUIREMENTS
Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.
SELECTION PROCESS
Applicants who meet the minimum qualifications will be admitted to the examination for this classification. Successful candidates will be ranked as BEST QUALIFIED, BETTER QUALIFIED, OR QUALIFIED and placed on the employment (eligible) list for at least one year.
EXAMINATION PROCESS
The examination will consist of a rating of your education, training and experience related to the requirements of the position. You may be required to complete a qualifications supplement, or the rating may be based on your application. Therefore, it is important that you provide complete and accurate information on your application. Report all experience and education that is related to this position.
BENEFITS
STATE OF MARYLAND BENEFITS
FURTHER INSTRUCTIONS
Online applications preferred. Please fax all paper applications and questionnaires to (410) 333-8134.
Inquiries regarding applications and submitting paper applications can be directed to: Office of the Public Defender, Human Resources Division, 6 Saint Paul Street, Suite 1304, Baltimore, MD 21202; or by calling (410) 767-8497, Janynee.Bailey-Covington@maryland.gov, toll free: 877-430-5187; TTY users call Maryland Relay Service 800-735-2258. Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing.
A paper copy of the MD State application form and questionnaire can be downloaded from the link below.
As an Equal Opportunity Employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State's diversity. People with disabilities and bilingual candidates are encouraged to apply. We welcome Veterans and thank them for their service to our country.