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Office Secretary Jobs (NOW HIRING)

Will County ROE

Health Office Secretary (OE)

New Lenox, IL · On-site

$15.75/hr

  • Medical

  • Dental

  • Vision

Health Office Secretaries are a valuable member of the Health Services Team. They offer clerical support to Building Nurses to allow focus on exceptional care to our students and staff. While Health ...

DuPage County ROE

Health Office Secretary (LC)

Wheaton, IL

$15.75/hr

  • Medical

  • Dental

  • Vision

Health Office Secretaries are a valuable member of the Health Services Team. They offer clerical support to Building Nurses to allow focus on exceptional care to our students and staff. While Health ...

Will County ROE

Health Office Secretary (OH)

New Lenox, IL

$15.75/hr

  • Medical

  • Dental

  • Vision

Health Office Secretaries are a valuable member of the Health Services Team. They offer clerical support to Building Nurses to allow focus on exceptional care to our students and staff. While Health ...

Will County ROE

Health Office Secretary (BR)

New Lenox, IL · On-site

$15.75/hr

  • Medical

  • Dental

  • Vision

Health Office Secretaries are a valuable member of the Health Services Team. They offer clerical support to Building Nurses to allow focus on exceptional care to our students and staff. While Health ...

Aventura Nursery & Landscape

Be Seen First

Front Office Secretary

Spring Hill, FL · On-site

Aventura Nursery & Landscape Inc. is looking for a friendly, organized, and dependable Front Office Secretary to be the first point of contact for our customers. This position requires excellent ...

DuPage County ROE

Health Office Secretary (BR)

Wheaton, IL · On-site

$15.75/hr

  • Medical

  • Dental

  • Vision

Health Office Secretaries are a valuable member of the Health Services Team. They offer clerical support to Building Nurses to allow focus on exceptional care to our students and staff. While Health ...

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Office Secretary information

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$25.5K

$47K

$63.5K

How much do office secretary jobs pay per year?

As of Aug 13, 2026, the average yearly pay for office secretary in the United States is $47,013.00, according to ZipRecruiter salary data. Most workers in this role earn between $38,000.00 and $56,000.00 per year, depending on experience, location, and employer.

What are some common challenges faced by office secretaries, and how can they be effectively managed?

Office secretaries often juggle multiple tasks simultaneously, such as scheduling meetings, managing correspondence, and supporting various departments. A common challenge is prioritizing urgent requests while maintaining accuracy and efficiency. Developing strong organizational skills, staying adaptable, and utilizing digital tools for scheduling and document management can help manage these demands. Open communication with supervisors and team members also ensures clear expectations and smoother workflow.

What is an office secretary?

Office secretaries are administrative professionals who handle a variety of organizational and clerical tasks in an office setting. Their responsibilities often include managing schedules, answering phone calls, preparing documents, filing records, and supporting other staff members with administrative tasks. Office secretaries play a critical role in ensuring the smooth operation of daily office activities by maintaining communication, organizing information, and providing essential support to management and employees.

What does an office secretary do?

An office secretary performs administrative tasks for a company. Daily duties may include handling phone calls, arranging orders through vendors, restocking office supplies, and helping with document requests and filing. Other responsibilities vary based on the company and the industry. Qualifications for office secretaries include good time management skills and strong organizational abilities. You find office secretaries in many different sectors, including business, law, and government agencies.

What are the key skills and qualifications needed to thrive as an office secretary, and why are they important?

To thrive as an Office Secretary, you need strong organizational abilities, attention to detail, and proficiency in office administration, usually supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, scheduling systems, and office equipment is essential. Excellent communication, multitasking, and interpersonal skills help you manage tasks efficiently and maintain a positive work environment. These skills and qualities are crucial for ensuring smooth office operations and effective support for colleagues and management.

What is the difference between Office Secretary vs Administrative Assistant?

AspectOffice SecretaryAdministrative Assistant
CredentialsHigh school diploma or equivalent; some roles may prefer certificationsHigh school diploma; some roles may require additional certifications or training
Work EnvironmentFront desk, reception area, administrative officesVaried settings including offices, departments, or remote
Employer & Industry UsageCommon in corporate, healthcare, legal, and educational sectorsWidely used across industries for administrative support roles
Primary ResponsibilitiesAnswering phones, greeting visitors, scheduling appointmentsManaging correspondence, organizing files, supporting staff

While both roles involve administrative tasks, an Office Secretary typically focuses on front-desk duties and direct communication, whereas an Administrative Assistant provides broader support to teams and management. The roles often overlap, but the Office Secretary is more customer-facing, and the Administrative Assistant handles more detailed organizational tasks.

How much does an office secretary make in the US?

The average salary for an office secretary in the US is around $35,000 to $45,000 per year, depending on experience, location, and employer. Many secretaries perform administrative tasks using office software and may require strong organizational skills and communication abilities.
More about Office Secretary jobs
What cities are hiring for Office Secretary jobs? Cities with the most Office Secretary job openings:
What are the most commonly searched types of Office Secretary jobs? The most popular types of Office Secretary jobs are:
Who are the top companies hiring for Office Secretary jobs? The top employers for Office Secretary jobs are:
What states have the most Office Secretary jobs? States with the most job openings for Office Secretary jobs include:
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What are popular job titles related to Office Secretary jobs? For Office Secretary jobs, the most frequently searched job titles are:
Office Secretary jobs near you
Infographic showing various Office Secretary job openings in the United States as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $47,013 per year, or $22.6 per hour.

Health Office Secretary (PT)

DuPage County ROE

Wheaton, IL

$15.75/hr

Part-time

Medical, Dental, Vision

Posted 3 days ago

New

Job description

Oswego Community Unit School District 308 is currently seeking a qualified individual to serve as part-time Health Office Secretary
COMPENSATION and HOURS: $15.75/hour. 3.5 hours daily, no lunch break.  Generally starts after student arrival and ends prior to dismissal, but may be adjusted to accommodate needs of specific nurse's offices.  Not eligible for benefits.
 


General Work Hours for Health Office Secretaries  
Early Childhood 8:15-11:45
Elementary 10:45-2:15
Junior High 9:45-1:15
High School 9:00-12:30



QUALIFICATIONS:
Required:
Ability to honor confidentiality expectations of the school and nurse's office 
Ability to multitask in a way that is organized and with excellent follow-through
Ability to communicate effectively both verbally and in writing. 
Ability to lift up to fifteen pounds.
Ability to conduct themselves in a professional manner at all times.
Skill in establishing and maintaining effective relationships with a diverse range of employees, students, and parents.
Ability to utilize technology to track student information, and enter information electronically both efficiently and accurately
Ability to organize and maintain confidential student information and records.
Enjoys interacting with students and their families as well as the school staff









PREFERRED: Google Suites Knowledge (Google Sheets and Docs- how to open, share, and utilize email, docs, and sheets) 

Data entry experience

Bilingual


GENERAL DESCRIPTION: Health Office Secretaries are a valuable member of the Health Services Team. They offer clerical support to Building Nurses to allow focus on exceptional care to our students and staff. While Health Office Secretaries will not provide nursing care to students, some delegated tasks (such as providing a band-aid, determining order in which students need to be seen, or document nurse interactions per nurse direction) may be required.   Responsibilities include, but are not limited to:

Collecting and tracking all Medical related paperwork for students (physicals, immunization records, dental and vision exams, etc.) including materials related to pandemic response.
Entering all pertinent medical information for each student in the School Information System.
Creating and maintaining spreadsheets with student demographics on dental and vision records for state reporting purposes. 
Scheduling and assisting clerically with Vision and Hearing screenings.
Assisting the Building Nurse with student visits (triage, preparing ice packs, escorting students to and from class and the main office) 
Assist in non-Health Office related tasks in the school as assigned by the principal for other duties as assigned.
Helps maintain a log of student visits to the Health Office.
Supervises any students in the Health Office, especially in the event the Building Nurse has to attend to a medical situation elsewhere.
Answering the Health Office Phone, taking messages, contacting parents per Building Nurse directives.
Preparing and mailing out any letters or forms from the Health Office
Assisting the Building Nurse with any other tasks (Non- treatment related) that may be needed.











DuPage County ROE logo

About DuPage County ROE

Sourced by ZipRecruiter

DuPage County Regional Office of Education (ROE), located in Wheaton, Illinois, operates within the educational sector, administering a wide array of services to support both public and private schools. This includes overseeing teacher professional development, curriculum planning, and regional safe schools. This organization was established with the core aim of assuring that education in Illinois aligns with state education laws and is of the highest standard. Its mission is to provide governance, services, and leadership needed to prepare students for success, driving regional educational initiatives that foster safe, efficient, and effective learning environments.

Industry

Education

Headquarters location

Wheaton, IL, US

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