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Office Secretary Jobs (NOW HIRING)

State of Maryland

OFFICE SECRETARY II

Baltimore, MD · On-site

$43K - $59K/yr

The Office Secretary serves as a resource to staff by helping coordinate administrative processes, maintaining organized records, and supporting routine operational needs within the APS Unit and ...

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Office Secretary information

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$25.5K

$47K

$63.5K

How much do office secretary jobs pay per year?

As of Sep 2, 2026, the average yearly pay for office secretary in the United States is $47,013.00, according to ZipRecruiter salary data. Most workers in this role earn between $38,000.00 and $56,000.00 per year, depending on experience, location, and employer.

What is an office secretary?

Office secretaries are administrative professionals who handle a variety of organizational and clerical tasks in an office setting. Their responsibilities often include managing schedules, answering phone calls, preparing documents, filing records, and supporting other staff members with administrative tasks. Office secretaries play a critical role in ensuring the smooth operation of daily office activities by maintaining communication, organizing information, and providing essential support to management and employees.

What does an office secretary do?

An office secretary performs administrative tasks for a company. Daily duties may include handling phone calls, arranging orders through vendors, restocking office supplies, and helping with document requests and filing. Other responsibilities vary based on the company and the industry. Qualifications for office secretaries include good time management skills and strong organizational abilities. You find office secretaries in many different sectors, including business, law, and government agencies.

What are the key skills and qualifications needed to thrive as an office secretary, and why are they important?

To thrive as an Office Secretary, you need strong organizational abilities, attention to detail, and proficiency in office administration, usually supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, scheduling systems, and office equipment is essential. Excellent communication, multitasking, and interpersonal skills help you manage tasks efficiently and maintain a positive work environment. These skills and qualities are crucial for ensuring smooth office operations and effective support for colleagues and management.

What are some common challenges faced by office secretaries, and how can they be effectively managed?

Office secretaries often juggle multiple tasks simultaneously, such as scheduling meetings, managing correspondence, and supporting various departments. A common challenge is prioritizing urgent requests while maintaining accuracy and efficiency. Developing strong organizational skills, staying adaptable, and utilizing digital tools for scheduling and document management can help manage these demands. Open communication with supervisors and team members also ensures clear expectations and smoother workflow.

What is the difference between Office Secretary vs Administrative Assistant?

AspectOffice SecretaryAdministrative Assistant
CredentialsHigh school diploma or equivalent; some roles may prefer certificationsHigh school diploma; some roles may require additional certifications or training
Work EnvironmentFront desk, reception area, administrative officesVaried settings including offices, departments, or remote
Employer & Industry UsageCommon in corporate, healthcare, legal, and educational sectorsWidely used across industries for administrative support roles
Primary ResponsibilitiesAnswering phones, greeting visitors, scheduling appointmentsManaging correspondence, organizing files, supporting staff

While both roles involve administrative tasks, an Office Secretary typically focuses on front-desk duties and direct communication, whereas an Administrative Assistant provides broader support to teams and management. The roles often overlap, but the Office Secretary is more customer-facing, and the Administrative Assistant handles more detailed organizational tasks.

Do office secretaries make good money?

Office secretaries typically earn a median annual salary that varies by location and experience, with many earning between $30,000 and $50,000. Salaries can increase with skills in office management, proficiency in software like Microsoft Office, and additional certifications. The role often offers regular hours and opportunities for advancement within administrative support fields.
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Office Secretary jobs near you
Infographic showing various Office Secretary job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 87% Full Time, 10% Part Time, and 2% Contract. Highlights an 89% Physical, 4% Hybrid, and 7% Remote job distribution, with an average salary of $47,013 per year, or $22.6 per hour.

Health Office Secretary (BR)

Oswego Community Unit School District No. 308

Oswego, IL • On-site

$15.75/hr

Other

Medical, Dental, Vision

This job post has expired today. Applications are no longer accepted.

Job description

Health Office Secretary

Oswego Community Unit School District 308 is currently seeking a qualified individual to serve as part-time Health Office Secretary. Compensation: $15.75 Per Hour. Bargaining unit participation: As this is a temporary position, it is exempt from bargaining unit participation.

General description: Health Office Secretaries are a valuable member of the Health Services Team. They offer clerical support to building nurses to allow focus on exceptional care to our students and staff. While Health Office Secretaries will not provide nursing care to students, some delegated tasks may be required.

Duties include, but are not limited to:

  • Collecting and tracking all medical related paperwork for students (physicals, immunization records, dental and vision exams, etc.) including materials related to pandemic response.
  • Entering all pertinent medical information for each student in the School Information System.
  • Creating and maintaining spreadsheets with student demographics on dental and vision records for state reporting purposes.
  • Scheduling and assisting clerically with vision and hearing screenings.
  • Assisting the building nurse with student visits (triage, preparing ice packs, escorting students to and from class and the main office).
  • Assist in non-Health Office related tasks in the school as assigned by the principal for other duties as assigned.
  • Helps maintain a log of student visits to the Health Office.
  • Supervises any students in the Health Office, especially in the event the building nurse has to attend to a medical situation elsewhere.
  • Answering the Health Office phone, taking messages, contacting parents per building nurse directives.
  • Preparing and mailing out any letters or forms from the Health Office.
  • Assisting the building nurse with any other tasks (non-treatment related) that may be needed.

Qualifications:

  • Ability to honor confidentiality expectations of the school and nurse's office.
  • Ability to multitask in a way that is organized and with excellent follow-through.
  • Ability to communicate effectively both verbally and in writing.
  • Ability to lift up to fifteen pounds.
  • Ability to conduct themselves in a professional manner at all times.
  • Skill in establishing and maintaining effective relationships with a diverse range of employees, students, and parents.
  • Ability to utilize technology to track student information, and enter information electronically both efficiently and accurately.
  • Ability to organize and maintain confidential student information and records.
  • Enjoys interacting with students and their families as well as the school staff.
  • Google Suites knowledge (Google Sheets and Docs- how to open, share, and utilize email, docs, and sheets) preferred.
  • Data entry experience preferred.
  • Bilingual preferred.

Apply