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Oakland University

Administrative Secretary

Rochester, MI · On-site

$47K/yr

Posting Details Posting Details Position Title Administrative Secretary Department 1461 - Psychology Position Number 992950 Requisition No. S02759 Salary Range/Pay Rate $47,062 annually Benefits of ...

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Office Secretary

Miami, FL · On-site

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Administrative Secretary Location: Doral, FL 33172 Duration: 6-months Work Schedule: 8.00 AM to 5.00 PM Responsibilities for this position include, but are not limited to: * This is advanced ...

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How much do administrative secretary jobs pay per hour?

As of Jun 10, 2026, the average hourly pay for administrative secretary in the United States is $22.49, according to ZipRecruiter salary data. Most workers in this role earn between $17.79 and $25.96 per hour, depending on experience, location, and employer.

What are the main responsibilities of an Administrative Secretary?

An Administrative Secretary is responsible for providing administrative and clerical support to ensure efficient operation of an office. Their duties typically include managing schedules, handling correspondence, organizing files, preparing documents, and coordinating meetings. They may also greet visitors, answer phone calls, and assist with basic bookkeeping tasks. The role requires strong organizational skills, attention to detail, and proficiency with office software. Administrative Secretaries often serve as the central point of communication within an organization.

What are the key skills and qualifications needed to thrive as an Administrative Secretary, and why are they important?

To thrive as an Administrative Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, scheduling tools, and document management systems is typically required. Strong communication, time management, and discretion are essential soft skills for managing sensitive information and supporting executives. These abilities are vital for ensuring smooth office operations, maintaining confidentiality, and enabling effective collaboration across teams.

What are some typical challenges Administrative Secretaries face in managing multiple priorities?

Administrative Secretaries often juggle various tasks such as scheduling meetings, handling correspondence, and managing office records. One of the main challenges is balancing urgent requests from multiple team members while maintaining accuracy and attention to detail. Effective time management, adaptability, and clear communication are essential to stay organized and ensure all responsibilities are met promptly. Collaborating closely with supervisors and colleagues helps in prioritizing tasks and addressing competing deadlines efficiently.

What is the difference between Administrative Secretary vs Administrative Assistant?

AspectAdministrative SecretaryAdministrative Assistant
CredentialsHigh school diploma or equivalent; some roles may require certificationHigh school diploma or equivalent; some roles may require certification
Work EnvironmentOffice settings, often in government, healthcare, or corporate sectorsOffice environments across various industries, including corporate and nonprofit
Job ResponsibilitiesHandling correspondence, scheduling, filing, and receptionist dutiesSupporting office tasks, managing schedules, data entry, and communication

Both roles involve administrative support, but Administrative Secretaries often focus on clerical tasks and document management, while Administrative Assistants may have broader support duties. The roles are similar in credentials and work environment, making them frequently compared by job seekers.

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Administrative Secretary jobs near you
Infographic showing various Administrative Secretary job openings in the United States as of June 2026, with employment types broken down into 1% As Needed, 85% Full Time, and 14% Part Time. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $46,779 per year, or $22.5 per hour.
Administrative Secretary

Administrative Secretary

E-Solutions

Rochester Hills, MI

Other

Posted 24 days ago

Job description

Job Title: Administrative Secretary
Rochester Hills, MI
Job Category: Clerical-Technical (Professional Support)
Status: Full-Time (40 hrs/week)
Position Purpose
To provide responsible secretarial services and operational office assistance for an assistant or associate dean, chairperson, director or principal administrator of a school, department, institute, or administrative unit at Oakland University.
Key Duties & Responsibilities
Core Duties
  • Provide general secretarial support and office assistance to academic or administrative leaders.
  • Answer, screen, and route telephone calls and visitors; respond to inquiries from internal and external sources (students, faculty, staff, public).
  • Compose routine correspondence and draft letters/documentation.
  • Select, assemble, organize, and edit data for reports, presentations, or departmental materials.
  • Create and maintain departmental files and databases.
  • Prepare, format, and proofread materials for publication/distribution (brochures, newsletters).
  • Perform general bookkeeping/clerical accounting and help reconcile financial records or budget expenditures.
  • Operate standard office equipment (phones, copiers, computers).
  • May instruct or assign work to student assistants or lower-level staff.
  • Perform other related duties typical of office support positions as needed.
Minimum Qualifications
High school graduation or equivalent combination of education and experience.
At least three (3) years of progressively responsible secretarial/clerical experience.
Familiarity with university policies, rules, and procedures.
Solid keyboarding skills (typically intermediate word processing and spreadsheets).
Ability to compose routine correspondence and edit data/reports.
Ability to interact effectively with students, faculty, staff, and the public.
Competence in general bookkeeping and clerical accounting.
Ability to prioritize tasks and expedite assignments for the unit.
Knowledge of proper grammar, spelling, punctuation, and usage of standard office manuals.
Ability to use standard office equipment independently.
Skills & Tools
  • Intermediate proficiency in word processing (e.g., Microsoft Word) and spreadsheets (e.g., Microsoft Excel).
  • Familiarity with organizational office systems and database maintenance.
  • Good communication and interpersonal skills for front-line contact.
Work Location & Classification
  • On-campus position at Oakland University, Rochester Hills, Michigan.
  • Classified as C-7 in the university's Professional Support Association.
  • Represented by MEA/NEA union for support staff.

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