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Administrative Secretary Jobs (NOW HIRING)

howard a schneider

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Administrative Secretary

Cheyenne, WY · On-site

$60 - $120/day

The secretary will provide essential administrative support to a small team of 1-3 people, ensuring smooth daily operations and effective communication. Reporting directly to the office manager and ...

Ruscomb Tool & Machine

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Administrative Secretary

Philadelphia, PA · On-site

The Administrative Secretary provides vital clerical and administrative support to a small team of leadership, including the President, Vice President, and Foreman. This role involves managing ...

STI

Administrative Secretary

Nashville, TN · On-site

Administrative Secretary Nashville, TN 12+ Months Contract The person in this role will be responsible for a high volume of email. They must be very organized to keep up with all of it. They must ...

Svsu

Administrative Secretary

Campus, IL

Administrative Secretary Full- or Part-Time: Full time Exempt or Non-Exempt: No Hourly Rate: 21.10 USD Hourly Department: Academic Advisement Center (PM) (Lisa Krissoff Boehm JOB SUMMARY: Provide ...

Livingston County, NY

Administrative Secretary

Geneseo, NY · On-site

$32.03/hr

An Administrative Secretary does related work as assigned. Examples of Duties * May act as personal secretary to an administrative head or division leader, including the composition of letters in ...

New

Livingston County

Administrative Secretary

Geneseo, NY

$32.03/hr

An Administrative Secretary does related work as assigned. Examples of Duties May act as personal secretary to an administrative head or division leader, including the composition of letters in reply ...

State of Florida

ADMINISTRATIVE SECRETARY OPS

$16.71/hr

ADMINISTRATIVE SECRETARY OPS - 60933161 Pay Plan: Temp Position Number: 60933161 Salary: $16.71/hr Posting Closing Date: 09/03/2026 Total Compensation Estimator Tool Location: Telework Requisition No ...

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Administrative Secretary information

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How much do administrative secretary jobs pay per hour?

As of Aug 17, 2026, the average hourly pay for administrative secretary in the United States is $22.49, according to ZipRecruiter salary data. Most workers in this role earn between $17.79 and $25.96 per hour, depending on experience, location, and employer.

What are the main responsibilities of an administrative secretary?

An Administrative Secretary is responsible for providing administrative and clerical support to ensure efficient operation of an office. Their duties typically include managing schedules, handling correspondence, organizing files, preparing documents, and coordinating meetings. They may also greet visitors, answer phone calls, and assist with basic bookkeeping tasks. The role requires strong organizational skills, attention to detail, and proficiency with office software. Administrative Secretaries often serve as the central point of communication within an organization.

What are some typical challenges administrative secretaries face in managing multiple priorities?

Administrative Secretaries often juggle various tasks such as scheduling meetings, handling correspondence, and managing office records. One of the main challenges is balancing urgent requests from multiple team members while maintaining accuracy and attention to detail. Effective time management, adaptability, and clear communication are essential to stay organized and ensure all responsibilities are met promptly. Collaborating closely with supervisors and colleagues helps in prioritizing tasks and addressing competing deadlines efficiently.

What are the key skills and qualifications needed to thrive as an administrative secretary, and why are they important?

To thrive as an Administrative Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, scheduling tools, and document management systems is typically required. Strong communication, time management, and discretion are essential soft skills for managing sensitive information and supporting executives. These abilities are vital for ensuring smooth office operations, maintaining confidentiality, and enabling effective collaboration across teams.

What is the difference between Administrative Secretary vs Administrative Assistant?

AspectAdministrative SecretaryAdministrative Assistant
CredentialsHigh school diploma or equivalent; some roles may require certificationHigh school diploma or equivalent; some roles may require certification
Work EnvironmentOffice settings, often in government, healthcare, or corporate sectorsOffice environments across various industries, including corporate and nonprofit
Job ResponsibilitiesHandling correspondence, scheduling, filing, and receptionist dutiesSupporting office tasks, managing schedules, data entry, and communication

Both roles involve administrative support, but Administrative Secretaries often focus on clerical tasks and document management, while Administrative Assistants may have broader support duties. The roles are similar in credentials and work environment, making them frequently compared by job seekers.

What does an administrative secretary do?

An administrative secretary provides clerical support by managing correspondence, scheduling appointments, organizing files, and handling phone calls. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure smooth office operations.
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Administrative Secretary jobs near you
Infographic showing various Administrative Secretary job openings in the United States as of August 2026, with employment types broken down into 33% Full Time, and 67% Part Time. Highlights an 100% In-person job distribution, with an average salary of $46,779 per year, or $22.5 per hour.

Administrative Secretary

AB Hires and Consulting

Brooklyn, NY

$25 - $35/hr

Full-time

Re-posted 3 days ago

Job description

A leading provider of mold detection and environmental services based in Brooklyn, NY is seeking a detail-oriented and organized Administrative Secretary to join their team. The ideal candidate will be a strong multitasker with excellent communication skills, capable of managing schedules, invoicing, and fostering smooth interactions between landlords, field workers, and supervisors.Responsibilities:
  • Scheduling & Coordination:
    • Coordinate and finalize schedules for field workers and supervisors to ensure timely service delivery.
    • Communicate effectively with landlords to arrange appointments and provide updates.
    • Act as a liaison between field workers, supervisors, and landlords to resolve scheduling conflicts and provide support.
  • Administrative Support:
    • Prepare and send proposals to clients, ensuring accuracy and timely delivery.
    • Manage light QuickBooks Online tasks, including creating and sending invoices.
    • Maintain accurate records of appointments, invoices, and correspondence.
  • Communication & Customer Service:
    • Handle incoming calls and emails, providing professional and courteous assistance to clients, landlords, and team members.
    • Address client inquiries regarding scheduling, services, or billing with a focus on problem-solving and client satisfaction.
  • Office Organization:
    • Keep the office organized by managing files, supplies, and ensuring smooth day-to-day operations.
    • Assist with other administrative tasks as needed to support the team.
Qualifications:
  • Proven experience in a secretarial, administrative, or coordination role, preferably in a service-oriented industry.
  • Must be a notary public or open to obtaining certification (reimbursement provided by the company).
  • Experience with QuickBooks Online preferred.
  • Strong multitasking abilities and attention to detail.
  • Excellent verbal and written communication skills.
  • Ability to interact professionally with landlords, clients, and team members.
  • Familiarity with mold detection or environmental services is a plus but not required.