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Administrative Secretary Jobs (NOW HIRING)

North Academy

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Administrative Secretary

Fort Lauderdale, FL · On-site

$15 - $17/hr

The Administrative Secretary provides vital support to the office manager by ensuring smooth day-to-day operations through effective calendar management, communication, and office organization. This ...

New

Ruscomb Tool & Machine

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Administrative Secretary

Philadelphia, PA · On-site

The Administrative Secretary provides vital clerical and administrative support to a small team of leadership, including the President, Vice President, and Foreman. This role involves managing ...

New

Ruscomb Tool & Machine

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Administrative Secretary

Philadelphia, PA · On-site

The Administrative Secretary provides vital clerical and administrative support to a small team of leadership, including the President, Vice President, and Foreman. This role involves managing ...

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howard a schneider

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Administrative Secretary

Cheyenne, WY · On-site

$60 - $120/day

The secretary will provide essential administrative support to a small team of 1-3 people, ensuring smooth daily operations and effective communication. Reporting directly to the office manager and ...

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STI

Administrative Secretary

Nashville, TN · On-site

Administrative Secretary Nashville, TN 12+ Months Contract The person in this role will be responsible for a high volume of email. They must be very organized to keep up with all of it. They must ...

Svsu

Administrative Secretary

Campus, IL

Administrative Secretary Full- or Part-Time: Full time Exempt or Non-Exempt: No Hourly Rate: 21.10 USD Hourly Department: Academic Advisement Center (PM) (Lisa Krissoff Boehm JOB SUMMARY: Provide ...

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How much do administrative secretary jobs pay per hour?

As of Aug 14, 2026, the average hourly pay for administrative secretary in the United States is $22.49, according to ZipRecruiter salary data. Most workers in this role earn between $17.79 and $25.96 per hour, depending on experience, location, and employer.

What are the main responsibilities of an administrative secretary?

An Administrative Secretary is responsible for providing administrative and clerical support to ensure efficient operation of an office. Their duties typically include managing schedules, handling correspondence, organizing files, preparing documents, and coordinating meetings. They may also greet visitors, answer phone calls, and assist with basic bookkeeping tasks. The role requires strong organizational skills, attention to detail, and proficiency with office software. Administrative Secretaries often serve as the central point of communication within an organization.

What are the key skills and qualifications needed to thrive as an administrative secretary, and why are they important?

To thrive as an Administrative Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, scheduling tools, and document management systems is typically required. Strong communication, time management, and discretion are essential soft skills for managing sensitive information and supporting executives. These abilities are vital for ensuring smooth office operations, maintaining confidentiality, and enabling effective collaboration across teams.

What are some typical challenges administrative secretaries face in managing multiple priorities?

Administrative Secretaries often juggle various tasks such as scheduling meetings, handling correspondence, and managing office records. One of the main challenges is balancing urgent requests from multiple team members while maintaining accuracy and attention to detail. Effective time management, adaptability, and clear communication are essential to stay organized and ensure all responsibilities are met promptly. Collaborating closely with supervisors and colleagues helps in prioritizing tasks and addressing competing deadlines efficiently.

What is the difference between Administrative Secretary vs Administrative Assistant?

AspectAdministrative SecretaryAdministrative Assistant
CredentialsHigh school diploma or equivalent; some roles may require certificationHigh school diploma or equivalent; some roles may require certification
Work EnvironmentOffice settings, often in government, healthcare, or corporate sectorsOffice environments across various industries, including corporate and nonprofit
Job ResponsibilitiesHandling correspondence, scheduling, filing, and receptionist dutiesSupporting office tasks, managing schedules, data entry, and communication

Both roles involve administrative support, but Administrative Secretaries often focus on clerical tasks and document management, while Administrative Assistants may have broader support duties. The roles are similar in credentials and work environment, making them frequently compared by job seekers.

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Administrative Secretary jobs near you
Infographic showing various Administrative Secretary job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 83% Full Time, 13% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $46,779 per year, or $22.5 per hour.

Administrative Secretary

North Academy

Fort Lauderdale, FL • On-site

$15 - $17/hr

Full-time

Posted 2 days ago

New

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Job description

The Administrative Secretary provides vital support to the office manager by ensuring smooth day-to-day operations through effective calendar management, communication, and office organization. This role facilitates efficient workflow and supports the administrative needs of the office by handling correspondence, coordinating meetings, and managing office supplies.

Responsibilities

  • Manage and maintain Principal executive calendars
  • Handle incoming and outgoing correspondence
  • Prepare and format documents and reports for parents and vendors
  • Coordinate meetings and schedule appointments
  • Maintain filing systems and organize office documents for students records
  • Provide customer support and respond to inquiries
  • Manage office supply inventory and orders
  • Facilitate internal and external communication

Preferred Qualifications

  • Entry-level experience in administrative support
  • Associate degree in Business Administration or related field
  • Proficiency with Microsoft Office Suite
  • Experience with calendar management
  • Strong written communication skills
  • Customer service experience