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Administrative School Secretary Jobs (NOW HIRING)

Cornerstone School

School Secretary

Palo Alto, CA · On-site

The School Secretary plays a vital role in the smooth operation of the school, providing administrative support to the principal, staff, students, and parents. They serve as the central point of ...

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How much do administrative school secretary jobs pay per hour?

As of Aug 20, 2026, the average hourly pay for administrative school secretary in the United States is $22.49, according to ZipRecruiter salary data. Most workers in this role earn between $17.79 and $25.96 per hour, depending on experience, location, and employer.

What is an administrative school secretary?

Administrative School Secretaries are key staff members in schools who handle a variety of administrative and clerical tasks to support the smooth operation of the school office. Their duties often include managing student records, answering phones, scheduling appointments, assisting with communications between staff and parents, and maintaining office supplies. They play an important role in helping teachers, principals, and other staff focus on educational responsibilities by managing day-to-day administrative needs. Strong organizational, communication, and computer skills are essential for this role.

What are the key skills and qualifications needed to thrive as an administrative school secretary, and why are they important?

To thrive as an Administrative School Secretary, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, student information systems, and basic bookkeeping tools is typically required. Excellent communication, discretion, and the ability to multitask are essential soft skills that help manage interactions with staff, students, and parents. These skills and qualities ensure efficient school operations, maintain accurate records, and foster a positive, supportive environment for the school community.

What are some common challenges faced by administrative school secretaries, and how can they be managed effectively?

Administrative School Secretaries often juggle multiple tasks, such as managing schedules, handling communications, and maintaining student records, all while serving as the first point of contact for parents and staff. The fast-paced environment can present challenges in prioritizing tasks and managing interruptions. Effective time management, strong organizational skills, and clear communication with teachers and administrators are essential for success. Many secretaries also benefit from using digital tools and school management software to streamline their workflow and stay organized.

What is the difference between Administrative School Secretary vs School Office Assistant?

AspectAdministrative School SecretarySchool Office Assistant
CredentialsHigh school diploma; some roles may prefer post-secondary educationHigh school diploma or equivalent
Work EnvironmentSchool administrative office, handling clerical tasks and communicationSchool front office, assisting visitors and students
Employer & IndustryPublic and private schools, educational institutionsSimilar settings, often overlapping roles
Primary ResponsibilitiesManaging records, scheduling, correspondenceGreeting visitors, answering phones, basic clerical duties

Both roles support school operations but differ mainly in scope. The Administrative School Secretary typically handles more administrative and clerical tasks, while the School Office Assistant focuses on front-office support and visitor assistance. Understanding these distinctions helps in choosing the right career path or job search focus.

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Administrative School Secretary jobs near you
Infographic showing various Administrative School Secretary job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 2% Contract, and 1% Nights. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $46,779 per year, or $22.5 per hour.

Administrative Secretary

Flemington-Raritan Regional School District

NJ • On-site

$75K - $81K/yr

Full-time

Medical, Dental, PTO

Posted 3 days ago

New

Job description

Position Type:
Secretarial/Clerical/Administrative School Secretary
Date Posted:
8/17/2026
Location:
Copper Hill Elementary School
Date Available:
10/29/2026
Closing Date:
Open until filled
In accordance with the provisions of Article XIV-B of the contract between the Flemington-Raritan Education Association and the Flemington-Raritan Board of Education, the following position is available:
Position:
Administrative Secretary
School Year:
2026-2027
Effective Dates:
10/29/2026- 06/30/2027
Salary:
Salary range: $75,205 to $81,805 in accordance with the established FREA Salary Guide. Placement on the guide will be determined based on the provisions outlined in Article 12, Section B.1 (Secretaries) of the FREA Collective Bargaining Agreement. Salary will be prorated based on FTE and for partial-year assignments.
Benefits:
Eligibility for benefits is based on length of service and full-time employment status. In accordance with the FREA Collective Bargaining Agreement, full-time staff are eligible for medical, prescription, and dental coverage. 12-month employees: Paid time off includes sick, personal, bereavement, and vacation days.
Job Description: link
Application Procedure:
Interested candidates must apply online at: Applitrack
Selection Procedure:
Only candidates of interest will be contacted for interviews
EOE/AA

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