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Administrative School Secretary Jobs (NOW HIRING)

Cornerstone School

School Secretary

Palo Alto, CA · On-site

The School Secretary plays a vital role in the smooth operation of the school, providing administrative support to the principal, staff, students, and parents. They serve as the central point of ...

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How much do administrative school secretary jobs pay per hour?

As of Aug 14, 2026, the average hourly pay for administrative school secretary in the United States is $22.49, according to ZipRecruiter salary data. Most workers in this role earn between $17.79 and $25.96 per hour, depending on experience, location, and employer.

What is the difference between Administrative School Secretary vs School Office Assistant?

AspectAdministrative School SecretarySchool Office Assistant
CredentialsHigh school diploma; some roles may prefer post-secondary educationHigh school diploma or equivalent
Work EnvironmentSchool administrative office, handling clerical tasks and communicationSchool front office, assisting visitors and students
Employer & IndustryPublic and private schools, educational institutionsSimilar settings, often overlapping roles
Primary ResponsibilitiesManaging records, scheduling, correspondenceGreeting visitors, answering phones, basic clerical duties

Both roles support school operations but differ mainly in scope. The Administrative School Secretary typically handles more administrative and clerical tasks, while the School Office Assistant focuses on front-office support and visitor assistance. Understanding these distinctions helps in choosing the right career path or job search focus.

What is an administrative school secretary?

Administrative School Secretaries are key staff members in schools who handle a variety of administrative and clerical tasks to support the smooth operation of the school office. Their duties often include managing student records, answering phones, scheduling appointments, assisting with communications between staff and parents, and maintaining office supplies. They play an important role in helping teachers, principals, and other staff focus on educational responsibilities by managing day-to-day administrative needs. Strong organizational, communication, and computer skills are essential for this role.

What are the key skills and qualifications needed to thrive as an administrative school secretary, and why are they important?

To thrive as an Administrative School Secretary, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, student information systems, and basic bookkeeping tools is typically required. Excellent communication, discretion, and the ability to multitask are essential soft skills that help manage interactions with staff, students, and parents. These skills and qualities ensure efficient school operations, maintain accurate records, and foster a positive, supportive environment for the school community.

What are some common challenges faced by administrative school secretaries, and how can they be managed effectively?

Administrative School Secretaries often juggle multiple tasks, such as managing schedules, handling communications, and maintaining student records, all while serving as the first point of contact for parents and staff. The fast-paced environment can present challenges in prioritizing tasks and managing interruptions. Effective time management, strong organizational skills, and clear communication with teachers and administrators are essential for success. Many secretaries also benefit from using digital tools and school management software to streamline their workflow and stay organized.
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What job categories do people searching Administrative School Secretary jobs look for?

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Administrative School Secretary jobs near you
Infographic showing various Administrative School Secretary job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 98% Physical, and 2% Remote job distribution, with an average salary of $46,779 per year, or $22.5 per hour.

ADMINISTRATIVE SCHOOL SECRETARY-BILINGUAL (POTTER JR. HIGH)

Fallbrook Union Elementary School District

Fallbrook, CA

$25.48 - $29.47/hr

Full-time

Medical, PTO

Re-posted 15 days ago

Job description

ADMINISTRATIVE SCHOOL SECRETARY-BILINGUAL (POTTER JR. HIGH) at Fallbrook Union Elementary School District Share on X Print Application Deadline Until Filled Date Posted 7/31/2026 Contact Maria Pulley 760-731-5404 Number of Openings 1 Salary Pay dependent on experience Add'l Salary Info $25.48/hour - $29.47/hour Length of Work Year 10+ Month Employee Calendar Employment Type Full Time Site Potter Jr. High School Work Schedule 8 hours/day, 5 days/week, Monday - Friday, 7:30 a.m

- 4:00 p.m. Benefits Benefit package includes, Health and Welfare, paid sick leave, vacation, and holidays (currently observing 14 paid holidays a year). Requirements / Qualifications Fallbrook Union Elementary School District is a K-8 district

The Administrative School Secretary will under the direction of the school principal: Provide secretarial office support service to school administrative and staff. Relieve the principal of administrative detail and perform technical duties. Assist in coordinating a broad range of functions throughout the school.

Facilitate a continual flow of contacts with pupils, teachers, administrators, and the public. Assign and review the work of school office staff and volunteers at the direction of the school principal. Assist in establishing the proper atmosphere for the school and District.

Perform other related work as required. REQUIREMENTS FOR APPLYING: Equivalent to the completion of the twelfth grade; supplemented by or including courses in office organization or secretary skills, or any combination of training and/or experience that provide the desired knowledge and abilities. Prior service demonstrating responsible office experience, preferably in a school district.

Type @ 45 net words per minute. First Aid Certificate. LICENSE/CERTIFICATE: First Aid Certificate; Typing Certificate, dated within the last six (6) months.

NO ONLINE TYPING CERTIFICATES ARE ACCEPTED. (Required with your application) FUESD provides typing tests. REQUIRED ATTACHMENTS (PDF): Letter of Recommendation - 1 (within the last year and preferably from the most recent employer) Resume indicating prior service demonstrating responsible office experience, preferably in a school district.

First Aid Certificate Typing Certificate with verification of completion (dated within the last six (6) months) of typing assessment with a corrected net speed of 45 words per minute. NO ONLINE TYPING CERTIFICATES ARE ACCEPTED. (Required with your application) APPLICATION DIRECTIONS: This position is open to all qualified candidates.

We do not accept any faxed, emailed, or mailed documents. CURRENT FUESD EMPLOYEES: You must also submit an on-line application, along with all required documents. We do not accept any faxed, emailed, or mailed documents.

A completed online application is required in order to be considered for the opening. Failure to fully complete the application may result in disqualification. Please scan and attach all required attachments in PDF format.

After submitting a completed application, there is a MANDATORY written test for this classification on July 13, 2026, at 9:00 a.m. or 2:00 p.m. YOU WILL NOT BE CONSIDERED IF TESTING IS NOT COMPLETED

Proficiency tests are administered at the District Office in the Human Resources Department, at 321 Iowa Street, Fallbrook, CA 92028. It is the policy of this District that employment will be offered to the successful candidate contingent upon satisfactory completion of a pre-employment physical, drug/alcohol screening test, fingerprint clearance with the Department of Justice and FBI, and a current verification of a negative T.B. test or chest x-ray

All applicants will be notified by email regarding their selection status. Please be sure to check your email as to the next step in the recruitment process. Requirements / Qualifications Fallbrook Union Elementary School District is a K-8 district.

The Administrative School Secretary will under the direction of the school principal: Provide secretarial office support service to school administrative and staff. Relieve the principal of administrative detail and perform technical duties. Assist in coordinating a broad range of functions throughout the school.

Facilitate a continual flow of contacts with pupils, teachers, administrators, and the public. Assign and review the work of school office staff and volunteers at the direction of the school principal. Assist in establishing the proper atmosphere for the school and District.

Perform other related work as required. REQUIREMENTS FOR APPLYING: Equivalent to the completion of the twelfth grade; supplemented by or including courses in office organization or secretary skills, or any combination of training and/or experience that provide the desired knowledge and abilities. Prior service demonstrating responsible office experience, preferably in a school district.

Type @ 45 net words per minute. First Aid Certificate. LICENSE/CERTIFICATE: First Aid Certificate; Typing Certificate, dated within the last six (6) months.

NO ONLINE TYPING CERTIFICATES ARE ACCEPTED. (Required with your application) FUESD provides typing tests. REQUIRED ATTACHMENTS (PDF): Letter of Recommendation - 1 (within the last year and preferably from the most recent employer) Resume indicating prior service demonstrating responsible office experience, preferably in a school district.

First Aid Certificate Typing Certificate with verification of completion (dated within the last six (6) months) of typing assessment with a corrected net speed of 45 words per minute. NO ONLINE TYPING CERTIFICATES ARE ACCEPTED. (Required with your application) APPLICATION DIRECTIONS: This position is open to all qualified candidates.

We do not accept any faxed, emailed, or mailed documents. CURRENT FUESD EMPLOYEES: You must also submit an on-line application, along with all required documents. We do not accept any faxed, emailed, or mailed documents.

A completed online application is required in order to be considered for the opening. Failure to fully complete the application may result in disqualification. Please scan and attach all required attachments in PDF format.

After submitting a completed application, there is a MANDATORY written test for this classification on July 13, 2026, at 9:00 a.m. or 2:00 p.m. YOU WILL NOT BE CONSIDERED IF TESTING IS NOT COMPLETED

Proficiency tests are administered at the District Office in the Human Resources Department, at 321 Iowa Street, Fallbrook, CA 92028. It is the policy of this District that employment will be offered to the successful candidate contingent upon satisfactory completion of a pre-employment physical, drug/alcohol screening test, fingerprint clearance with the Department of Justice and FBI, and a current verification of a negative T.B. test or chest x-ray

All applicants will be notified by email regarding their selection status. Please be sure to check your email as to the next step in the recruitment process. Comments and Other Information EQUAL OPPORTUNITY EMPLOYER: It is the fundamental policy of the Fallbrook Union Elementary School District to provide a positive work environment where employees and job applicants are assured of equal access and opportunities and are free from harassment in accordance with law.

The Board prohibits district employees from discriminating against or harassing any other district employee or job applicant on the basis of person's actual or perceived race, religious creed, color, national origin, ancestry, age, marital status, pregnancy, physical or mental disability, medical condition, genetic information, veteran status, gender, gender identity, gender expression, sex, or sexual orientation. (BP4030) Comments and Other Information EQUAL OPPORTUNITY EMPLOYER: It is the fundamental policy of the Fallbrook Union Elementary School District to provide a positive work environment where employees and job applicants are assured of equal access and opportunities and are free from harassment in accordance with law. The Board prohibits district employees from discriminating against or harassing any other district employee or job applicant on the basis of person's actual or perceived race, religious creed, color, national origin, ancestry, age, marital status, pregnancy, physical or mental disability, medical condition, genetic information, veteran status, gender, gender identity, gender expression, sex, or sexual orientation.

(BP4030) Links Related To This Job FUESD Website View Other Job Desc. / Ess. Elem.

CalPERS Links Not all postings qualify for CalPERS. Informational Only. CalPERS Retirement Benefits ADD TO WISHLIST VIEW JOB WISHLIST APPLY (Current Employees ONLY) APPLY QUICK APPLY.

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