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$27

How much do clerical school secretary jobs pay per hour?

As of Aug 23, 2026, the average hourly pay for clerical school secretary in the United States is $18.83, according to ZipRecruiter salary data. Most workers in this role earn between $15.14 and $21.88 per hour, depending on experience, location, and employer.

What does a clerical school secretary do?

A clerical school secretary is responsible for managing the administrative tasks in a school office. Their duties often include answering phones, greeting visitors, maintaining records, handling correspondence, and assisting teachers and administrators with paperwork. They also help schedule appointments, manage student records, and process reports. The role is essential for keeping the school office organized and ensuring smooth daily operations.

What are the key skills and qualifications needed to thrive as a clerical school secretary, and why are they important?

To thrive as a Clerical School Secretary, you need strong organizational abilities, attention to detail, and a high school diploma or equivalent. Proficiency in office software (like Microsoft Office Suite), school management systems, and basic office equipment is typically required. Excellent communication, interpersonal skills, and discretion help build positive relationships with staff, students, and parents. These skills ensure the smooth operation of the school office and support a welcoming, efficient environment for the school community.

What are some common challenges faced by a clerical school secretary, and how can they be managed effectively?

Clerical School Secretaries often juggle multiple responsibilities, such as answering phone calls, managing student records, and supporting administrators and teachers. A common challenge is handling frequent interruptions while maintaining accuracy and efficiency in tasks. Developing strong organizational skills, using digital tools for scheduling and documentation, and setting clear priorities can help manage these demands. Additionally, open communication with staff and a proactive approach to problem-solving contribute to a smoother workflow and a more positive work environment.

What is the difference between Clerical School Secretary vs Administrative Assistant in schools?

AspectClerical School SecretaryAdministrative Assistant in schools
CredentialsHigh school diploma or equivalent; some roles may prefer post-secondary educationHigh school diploma; additional certifications optional
Work EnvironmentSchool office, handling student and staff interactionsSchool or district office, supporting administrative tasks
Employer & IndustryPublic/private schools, educational institutionsEducational institutions, school districts
Common TasksAnswering phones, managing student records, schedulingData entry, correspondence, supporting staff

The main difference is that a Clerical School Secretary primarily handles student records, communication, and front-office duties specific to schools, while an Administrative Assistant in schools provides broader administrative support across departments. Both roles require similar credentials and are essential in educational settings, but their focus and daily tasks differ slightly.

How hard is it to become a clerical school secretary?

Becoming a school secretary typically requires a high school diploma or equivalent, strong organizational and communication skills, and proficiency with office software. Some positions may prefer or require previous administrative experience or certification, but overall, it is considered an accessible role with standard qualifications.
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Clerical School Secretary jobs near you
Infographic showing various Clerical School Secretary job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 2% Contract, and 1% Nights. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $39,173 per year, or $18.8 per hour.

School Secretary II - DuValle Early Childhood (2026-2027) - Start time 9:40

Jefferson County Public Schools

Louisville, KY • On-site

$19.25 - $26.96/hr

Full-time

Posted 3 days ago

New

Jefferson County Public Schools (Kentucky) rating

6.2

Company rating: 6.2 out of 10

Based on 29 frontline employees who took The Breakroom Quiz

430th of 635 rated elementary and secondary schools

Job description

Position Type:
Secretarial/Clerical/School Secretary
Date Posted:
8/20/2026
Location:
DUVALLE EDUCATION CENTER
Date Available:
09/12/2026
Closing Date:
08/27/2026
Job Description: (Attached)
Salary Schedule: 1A Grade 8 (Attached)
As per Board-approved 2026-2027 salary placement rules/schedules.
Working Calendar: 220 days/8 hours
Salary Range: $19.25/hr - $26.96/hr
SCOPE OF RESPONSIBILITIES:
Assumes responsibility for performing any assigned secretarial and clerical duties that are needed for the efficient operation of the school.
MINIMUM QUALIFICATIONS:
  • High School Diploma or G.E.D
  • Three (3) years of successful secretarial-related experience
  • Word processing/transcription skills
  • Effective communication skills

**Information you enter in the Experience section of the online application will be used to verify your qualification for this position. Information should be entered accurately and completely.
**Falsification of an employment application is grounds for exclusion from consideration and/or termination.
Attachment(s):
  • Job Family 1A Salary Schedule 2026-2027.pdf
  • Secretary I School final.docx

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