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Clerical School Secretary Jobs (NOW HIRING)

Durham Public Schools

Secretary/Receptionist

Durham, NC · On-site

Secretarial/Clerical/School Secretary Date Posted: 7/27/2026 Location: Pearsontown (YR) Elementary School Date Available: 07/28/2026 Position Number: Assignment Type: Position Term: 364427 Full-Time ...

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How much do clerical school secretary jobs pay per hour?

As of Aug 8, 2026, the average hourly pay for clerical school secretary in the United States is $18.83, according to ZipRecruiter salary data. Most workers in this role earn between $15.14 and $21.88 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a clerical school secretary, and why are they important?

To thrive as a Clerical School Secretary, you need strong organizational abilities, attention to detail, and a high school diploma or equivalent. Proficiency in office software (like Microsoft Office Suite), school management systems, and basic office equipment is typically required. Excellent communication, interpersonal skills, and discretion help build positive relationships with staff, students, and parents. These skills ensure the smooth operation of the school office and support a welcoming, efficient environment for the school community.

What are some common challenges faced by a clerical school secretary, and how can they be managed effectively?

Clerical School Secretaries often juggle multiple responsibilities, such as answering phone calls, managing student records, and supporting administrators and teachers. A common challenge is handling frequent interruptions while maintaining accuracy and efficiency in tasks. Developing strong organizational skills, using digital tools for scheduling and documentation, and setting clear priorities can help manage these demands. Additionally, open communication with staff and a proactive approach to problem-solving contribute to a smoother workflow and a more positive work environment.

What is the difference between Clerical School Secretary vs Administrative Assistant in schools?

AspectClerical School SecretaryAdministrative Assistant in schools
CredentialsHigh school diploma or equivalent; some roles may prefer post-secondary educationHigh school diploma; additional certifications optional
Work EnvironmentSchool office, handling student and staff interactionsSchool or district office, supporting administrative tasks
Employer & IndustryPublic/private schools, educational institutionsEducational institutions, school districts
Common TasksAnswering phones, managing student records, schedulingData entry, correspondence, supporting staff

The main difference is that a Clerical School Secretary primarily handles student records, communication, and front-office duties specific to schools, while an Administrative Assistant in schools provides broader administrative support across departments. Both roles require similar credentials and are essential in educational settings, but their focus and daily tasks differ slightly.

What does a clerical school secretary do?

A clerical school secretary is responsible for managing the administrative tasks in a school office. Their duties often include answering phones, greeting visitors, maintaining records, handling correspondence, and assisting teachers and administrators with paperwork. They also help schedule appointments, manage student records, and process reports. The role is essential for keeping the school office organized and ensuring smooth daily operations.
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Clerical School Secretary jobs near you
Infographic showing various Clerical School Secretary job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 73% Full Time, 21% Part Time, 1% Temporary, 3% Contract, and 1% Nights. Highlights an 98% Physical, and 2% Remote job distribution, with an average salary of $39,173 per year, or $18.8 per hour.

School Secretary

Farmington Municipal Schools

Farmington, NM • On-site

Contractor

Re-posted yesterday

Job description

Position Type:
Secretarial/Clerical/School Secretary
Date Posted:
6/8/2026
Location:
Ladera Elementary
Date Available:
07/20/2026
Closing Date:
Until filled
Position: School Secretary
Supervisor: Principal/Assistant Principal
General Job Description: Assist administration, students, teachers, staff, parents, and visitors in any way necessary.
Essential Duties and Responsibilities:
  1. Is dependable and fulfills duties as assigned
  2. Uses good judgment
  3. Is organized and manages time and resources
  4. Shows initiative
  5. Produces high quality work performance
  6. Maintains proper professional relationships
  7. Present a positive image for school/district
  8. Responds positively to supervision
  9. Safeguards confidentiality
  10. Other duties as deemed necessary by supervisor

Additional Duties and Responsibilities:
  • Distribute information as appropriate
  • Have available pertinent school information for personnel or the public
  • Maintain records/documentation required for the building
  • Process and type purchase orders, requisitions and reimbursements
  • Maintain files, list schedules, calendars and other data
  • Maintain inventory of equipment and textbooks
  • Enroll or withdraw students
  • Process free and reduced lunch forms.
  • Maintain financial information
  • Process student insurance
  • Complete 20 day reports
  • Report fire drills
  • Maintain student files and forward if necessary to receiving school
  • Complete substitute reports and verify absences
  • Follow district policies and administrative rules and regulations.
  • Engage in self-development
  • Meet deadlines on reports/projects
  • Distribute mail
  • Process transportation requests

Qualifications: High School diploma or GED. Experience as a secretary or office assistant, knowledge of basic office procedures, knowledge and skills of computer function and operation, typing, accounting, phone systems and other related secretarial skills, and effective interpersonal relationships with public and staff.
Physical Requirements: Ability to perform the job and access the environment for which you are hired. The following may be required: Sitting, standing, lifting, moving about the room or school, carrying (up to 50 pounds), reaching, squatting, kneeling, prolonged typing, physical ability to type on a keyboard terminal, and moving light furniture.
Equipment/Technology Handled: Computer, calculator, copy machine, phone system and other office technology.
Work Environment: : Must be able to work within various degrees of noise, temperature, and air quality. Interruptions of work are routine. Flexibility and patience are required. Must be self-motivated and able to complete job assignment without direct supervision. After hour work may be required.
Terms of Employment: 200 Day Contract - 200 Day Secretary Scale.

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