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How much do elementary school secretary jobs pay per hour?

As of Jul 17, 2026, the average hourly pay for elementary school secretary in the United States is $18.83, according to ZipRecruiter salary data. Most workers in this role earn between $15.14 and $21.88 per hour, depending on experience, location, and employer.

What does an elementary school secretary do?

An elementary school secretary is responsible for managing the front office and providing administrative support to the principal, teachers, students, and parents. Their duties often include answering phones, greeting visitors, handling student records, processing attendance, and assisting with scheduling. They also help coordinate school events and ensure communication between staff and families runs smoothly. As the first point of contact in the school office, they play a key role in creating a welcoming and organized environment.

What is the difference between Elementary School Secretary vs Elementary School Administrative Assistant?

AspectElementary School SecretaryElementary School Administrative Assistant
CredentialsHigh school diploma or equivalent; some roles may prefer additional office or clerical certificationsHigh school diploma or equivalent; often similar certifications as secretary
Work EnvironmentSchool office, handling administrative tasks, student and parent interactionsSchool office, supporting administrative functions, often assisting multiple staff members
Employer & Industry UsagePublic and private elementary schools, used interchangeably in many districtsSame as secretary, sometimes used in larger districts with distinct roles
Common Search & Comparison IntentYesYes

Both roles involve administrative support within elementary schools, often sharing similar credentials and work environments. The main difference lies in terminology; 'Elementary School Secretary' is more common in some districts, while 'Elementary School Administrative Assistant' may be used in others. Both positions focus on managing office tasks, supporting staff, and assisting students and parents.

What are some common challenges an Elementary School Secretary faces in managing communication among staff, parents, and students?

Elementary School Secretaries often serve as the central point of contact for the school, which means balancing the needs and inquiries of staff, parents, and students can be challenging. Managing multiple phone lines, in-person requests, and email correspondence simultaneously requires strong organizational and multitasking skills. Secretaries must prioritize urgent issues, maintain confidentiality, and ensure clear, timely communication while supporting a positive school atmosphere. Building strong relationships and staying calm under pressure are key to overcoming these challenges.

What are the key skills and qualifications needed to thrive as an Elementary School Secretary, and why are they important?

To thrive as an Elementary School Secretary, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or equivalent. Familiarity with school management software, student information systems, and Microsoft Office Suite is typically required. Excellent communication, problem-solving abilities, and a friendly, approachable demeanor are crucial soft skills in this role. These skills ensure smooth school operations, effective communication with staff and parents, and a welcoming, efficient front office environment.
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What states have the most Elementary School Secretary jobs? States with the most job openings for Elementary School Secretary jobs include:
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Elementary School Secretary jobs near you
Elementary School Office Secretary

Elementary School Office Secretary

Western Wayne Schools

Cambridge City, IN

Full-time

Posted 7 days ago

Job description

Job Posting: Elementary School Secretary

Position Title: Elementary School Secretary

Location: Western Wayne Elementary

Position Type: Full-Time, 10-Month Position

Reports To: Building Principal

Position Summary

Western Wayne Schools is seeking a dependable, organized, and professional individual to serve as the Elementary School Secretary. This position plays an important role in the daily operation of the school by providing administrative support to the principal, staff, students, and families while maintaining an efficient and welcoming front office.

The successful candidate will possess excellent communication and organizational skills, maintain confidentiality, and be able to manage multiple responsibilities in a fast-paced school environment.

Essential Responsibilities
  • Greet students, parents, staff, and visitors in a courteous and professional manner.
  • Answer and direct telephone calls and respond to general inquiries.
  • Maintain student attendance records and other student information.
  • Prepare correspondence, reports, forms, and other documents as requested.
  • Maintain accurate student files and office records.
  • Assist with student enrollment, withdrawals, and records requests.
  • Operate standard office equipment and maintain office supplies.
  • Utilize school software programs and Microsoft Office applications for data entry and record keeping.
  • Assist with school communications, announcements, and correspondence to families.
  • Follow visitor management and building security procedures.
  • Work collaboratively with administrators, teachers, the school nurse, and district staff to support daily operations.
  • Perform other duties as assigned by the principal.
Qualifications
  • High school diploma or equivalent required; associate degree or additional coursework is preferred.
  • Previous administrative or secretarial experience required; experience in a school setting is preferred.
  • Proficiency in Microsoft Office and Google Workspace.
  • Ability to learn and effectively use student information and other district software systems.
  • Strong organizational, interpersonal, and customer service skills.
  • Excellent verbal and written communication skills.
  • Ability to maintain confidentiality and exercise sound judgment.
  • Ability to prioritize tasks and work efficiently in a busy office environment.
  • Must successfully complete all required background checks.
Preferred Qualities

The ideal candidate will:

  • Be dependable, professional, and detail-oriented.
  • Demonstrate excellent customer service when working with students, families, staff, and the public.
  • Be flexible and able to adapt to changing priorities throughout the school day.
  • Work independently while contributing as a member of the school team.
  • Foster a positive and welcoming environment for everyone who enters the school.
Salary and Benefits

Salary will be based on the approved wage schedule and applicable experience. This position includes a comprehensive benefits package in accordance with district policy.

Application Process

Interested applicants should submit a completed application, resume, and any additional required materials by July 23, 2026 to:

Robin Hokey, Director of Human Resources

robin.hokey@wwayne.k12.in.us

Elizabeth Miller, Principal

elizabeth.miller@wwayne.k12.in.us

Western Wayne Schools is an Equal Opportunity Employer.