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Elementary School Secretary Jobs (NOW HIRING)

Durham Public Schools

Secretary/Receptionist

Durham, NC · On-site

Secretarial/Clerical/School Secretary Date Posted: 7/27/2026 Location: Pearsontown (YR) Elementary School Date Available: 07/28/2026 Position Number: Assignment Type: Position Term: 364427 Full-Time ...

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Elementary School Secretary information

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How much do elementary school secretary jobs pay per hour?

As of Aug 9, 2026, the average hourly pay for elementary school secretary in the United States is $18.83, according to ZipRecruiter salary data. Most workers in this role earn between $15.14 and $21.88 per hour, depending on experience, location, and employer.

What does an elementary school secretary do?

An elementary school secretary is responsible for managing the front office and providing administrative support to the principal, teachers, students, and parents. Their duties often include answering phones, greeting visitors, handling student records, processing attendance, and assisting with scheduling. They also help coordinate school events and ensure communication between staff and families runs smoothly. As the first point of contact in the school office, they play a key role in creating a welcoming and organized environment.

What is the difference between Elementary School Secretary vs Elementary School Administrative Assistant?

AspectElementary School SecretaryElementary School Administrative Assistant
CredentialsHigh school diploma or equivalent; some roles may prefer additional office or clerical certificationsHigh school diploma or equivalent; often similar certifications as secretary
Work EnvironmentSchool office, handling administrative tasks, student and parent interactionsSchool office, supporting administrative functions, often assisting multiple staff members
Employer & Industry UsagePublic and private elementary schools, used interchangeably in many districtsSame as secretary, sometimes used in larger districts with distinct roles
Common Search & Comparison IntentYesYes

Both roles involve administrative support within elementary schools, often sharing similar credentials and work environments. The main difference lies in terminology; 'Elementary School Secretary' is more common in some districts, while 'Elementary School Administrative Assistant' may be used in others. Both positions focus on managing office tasks, supporting staff, and assisting students and parents.

What are some common challenges an elementary school secretary faces in managing communication among staff, parents, and students?

Elementary School Secretaries often serve as the central point of contact for the school, which means balancing the needs and inquiries of staff, parents, and students can be challenging. Managing multiple phone lines, in-person requests, and email correspondence simultaneously requires strong organizational and multitasking skills. Secretaries must prioritize urgent issues, maintain confidentiality, and ensure clear, timely communication while supporting a positive school atmosphere. Building strong relationships and staying calm under pressure are key to overcoming these challenges.

What are the key skills and qualifications needed to thrive as an elementary school secretary?

To thrive as an Elementary School Secretary, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or equivalent. Familiarity with school management software, student information systems, and Microsoft Office Suite is typically required. Excellent communication, problem-solving abilities, and a friendly, approachable demeanor are crucial soft skills in this role. These skills ensure smooth school operations, effective communication with staff and parents, and a welcoming, efficient front office environment.

How hard is it to become an elementary school secretary?

Becoming an elementary school secretary typically requires a high school diploma or equivalent, strong organizational and communication skills, and proficiency with office software. Some positions may prefer or require previous administrative experience or familiarity with school systems and record-keeping. The hiring process often involves an interview and background check, but the qualifications are generally accessible to most applicants.
More about Elementary School Secretary jobs
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What states have the most Elementary School Secretary jobs? States with the most job openings for Elementary School Secretary jobs include:
Elementary School Secretary jobs near you

FT Administrative Assistant/Secretary

Diocese of Harrisburg

Harrisburg, PA • On-site

$16.75 - $23/hr

Other

Re-posted 6 days ago

Job description

Position Type:
Secretarial/Clerical/Secretary
Date Posted:
6/1/2026
Location:
Harrisburg Catholic School
Job Description
School Administrative Assistant
Full-Time Starting June 2026
Location: Harrisburg Catholic Elementary School
Payroll Grade: 10 FLSA Status: Non-exempt
Position Description
  • A school secretary works in the administrative office of an elementary school, middle school, or high school, and is responsible for performing daily clerical work. The job description of a school secretary involves interacting with students and parents, tracking attendance records, mailing school forms, and managing the school calendar.
  • A school secretary answers the office phone and transfers calls as necessary, processes tuition payments, maintains student records, welcomes school visitors, and handles any day-to-day clerical needs required by the school.
Essential Duties and Responsibilities of a School Secretary
  • Answer telephone and addresses caller questions and concerns.
  • Transfers calls to proper individual and/or department as needed.
  • Mails student report cards, school brochures, and other necessary forms.
  • Welcomes visitors to the school and provides directions around the building as needed.
  • Types up and contributes to school bulletin or newsletter.
  • Assists in designing and drawing up promotional and informational materials for parents.
  • Provides students with tardy slips.
  • Maintains records of student absences.
  • Accepts and processes tuition and school lunch payments from parents.
  • Makes bank deposits.
  • Sorts and distributes mail delivered to school office.
  • Contacts parents in the event of student illness or behavioral issues.
  • Maintains student records and files.
  • Uses computer database or filing system to update records as necessary.
  • Manages and updates school calendar.
  • Provides administrative support to principal or other upper level administrator as needed.
  • Takes dictation and transcribes documents.
  • Attends office meetings and takes minutes.
  • Distributes paychecks to school staff.
Required Knowledge, Skills, and Abilities
  • Demonstrates strong interpersonal skills.
  • Maintains professional and friendly demeanor.
  • Possesses excellent organizational skills.
  • Is capable of managing time efficiently.
  • Demonstrate ability to multi-task effectively.
  • Works well with a variety of students, administrators, and parents.
  • Exhibits ability to remain polite and calm when dealing with troublesome students or frustrated parents.
  • Possesses basic computer skills and knowledge of word processing programs.
  • Is familiar with budget and publishing software such as Quicken and Adobe.
  • Demonstrates ability to think creatively.
  • Demonstrates strong writing and editing abilities.
  • Possesses excellent telephone etiquette.
  • Communicates clearly and effectively.
  • Is capable of handling confidential student records in a responsible fashion.
  • Demonstrates familiarity with basic office equipment such as multi-line phones, fax machines, and scanners.
Education and Experience
  • High school diploma or GED is required.
  • Bachelor's Degree is recommended.
  • Previous work experience in an office setting is required.
Work Environment
  • The majority of working hours will be spent in an office setting.
  • Light physical activity such as walking and standing, is required on a daily basis.
  • Some local travel to complete office errands may be required.

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