Union Secretary Jobs in Arizona (NOW HIRING)

Are you looking for the perfect opportunity to begin a rewarding career? The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is seeking a motivated and qualified individual to provide secretarial and administrative duties to the unit manager.

-Reviews and summarizes correspondence/data to generate letters or reports
-Performs a variety of complex administrative tasks for an administrator and/or program manager
-Screens and routes incoming calls and answers general inquires
-Attends meetings and transcribes minutes for distribution
-Acts as unit timekeeper
-Establishes and maintains administrative/confidential files
-Generates purchase orders and maintains the unit office supplies
-Collects summaries for unit budget preparation
-Functions as lead office support, trains/back up other clerical staff
-Maintains post orders/department policies and procedures
-Drives on State business
-Performs other duties appropriate to the assignment

Knowledge of:
-General office practices and procedures
-Personal computers, using Microsoft and Google Suite
-Business English and basic mathematics
-Office management and equipment functions
-Payroll practices and procedures
Skill in:
-Verbal and written communication
-Providing detail-oriented results
-Record keeping and report generation
-Building and maintaining interpersonal relationships
-Time and project management
-Scheduling and coordinating meetings
-Taking and transcribing meeting minutes
Ability to:
-Work in a prison environment
-Learn and adhere to department policies and procedures
-Maintain files of correspondence, records, and reports
-Maintain confidentiality
-Adapt to changing priorities

-Two years of professional office experience
-Proficient in Microsoft and Google Suite

Employment is contingent on the selected applicant passing a background investigation and drug test*.
Requires possession of, and ability to retain a current, valid state-issued driver's license appropriate to the assignment. Employees who drive on state business are subject to driver's license record checks, must maintain acceptable driving records and must complete any required driver training (see Arizona Administrative Code R2-10-207.12).
In an effort to maintain a safe environment, all employees are required to take a Tuberculosis (TB) test during their New Employee Orientation and every year thereafter.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

We offer an excellent and affordable comprehensive benefits package to meet the needs of our employees:
- Vacation and sick days with 10 paid holidays per year
- Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
- Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
- Exceptional retirement program
- Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
- An incentivized commuter club and public transportation subsidy program

Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Positions in this classification participate in the Arizona State Retirement System (ASRS). Enrollment eligibility will become effective after 27 weeks of employment.
Current ADCRR Employees: Consult with your respective Human Resources Liaison if you are in a different retirement plan than the one indicated above.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 255-2430. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.