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Assistant Corporate Secretary Jobs (NOW HIRING)

Coherent

Assistant Corporate Secretary

Santa Clara, CA · On-site

Support compliance with applicable corporate governance requirements, securities regulations, and stock exchange standards. * Assist in preparation of governance-related disclosures, including proxy ...

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How much do assistant corporate secretary jobs pay per hour?

As of Jul 17, 2026, the average hourly pay for assistant corporate secretary in the United States is $22.60, according to ZipRecruiter salary data. Most workers in this role earn between $21.88 and $23.32 per hour, depending on experience, location, and employer.

What is the difference between Assistant Corporate Secretary vs Corporate Secretary?

AspectAssistant Corporate SecretaryCorporate Secretary
CredentialsTypically requires legal or corporate governance certifications, relevant experienceRequires similar certifications, often with more extensive experience
Work EnvironmentSupports the corporate secretary, handles administrative and compliance tasksLeads governance, ensures legal compliance, advises board of directors
Employer & Industry UsageUsed in corporations, especially publicly traded companiesSenior role in corporate governance, used across industries

The Assistant Corporate Secretary assists the Corporate Secretary by managing administrative and compliance duties, while the Corporate Secretary holds a senior position responsible for governance, legal compliance, and advising the board. Both roles require similar credentials, but the Corporate Secretary has broader responsibilities and authority.

What are the key skills and qualifications needed to thrive as an Assistant Corporate Secretary, and why are they important?

To excel as an Assistant Corporate Secretary, you need a strong understanding of corporate governance, compliance regulations, and excellent organizational skills, often supported by a degree in law, business, or a related field. Familiarity with board portal software, document management systems, and sometimes certifications like the Chartered Governance Professional (CGP) are commonly expected. Exceptional attention to detail, discretion, and clear written and verbal communication help you stand out in this role. These skills ensure accurate record-keeping, regulatory compliance, and effective support for board operations, all of which are critical to organizational integrity and decision-making.

What are some common challenges an Assistant Corporate Secretary may face when supporting board meetings?

Assistant Corporate Secretaries often encounter challenges such as coordinating schedules among senior executives and board members, ensuring timely distribution of board materials, and maintaining confidentiality of sensitive information. They must also pay close attention to detail when preparing agendas and minutes, and be adept at managing last-minute changes or requests. Effective communication and strong organizational skills are essential to help meetings run smoothly and to ensure compliance with governance standards.

What does an Assistant Corporate Secretary do?

An Assistant Corporate Secretary supports the Corporate Secretary in ensuring a company's compliance with statutory and regulatory requirements. They help organize board meetings, prepare agendas and minutes, maintain corporate records, and facilitate effective communication between the board, management, and shareholders. This role often involves handling sensitive documents, coordinating filings with regulatory bodies, and assisting with corporate governance matters. Strong organizational and communication skills are essential for this position.
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Assistant Corporate Secretary jobs near you
Infographic showing various Assistant Corporate Secretary job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 99% Physical, and 1% Remote job distribution, with an average salary of $47,000 per year, or $22.6 per hour.
Associate Director, Assistant Corporate Secretary

Associate Director, Assistant Corporate Secretary

Scotiabank

Dallas, TX

Other

Re-posted 14 days ago

Job description

Requisition ID: 263441

Please note that the Salary Range shown is a guideline only. Salary offered may vary based on factors, including, but not limited to, the successful candidate's relevant knowledge, skills, and experience.

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

Global Banking and Markets 
Global Banking and Markets (GBM) is a leading Canadian Capital Markets and Investment Banking business with a growing platform in the US and Latin America, operating globally for over 100 years. Scotiabank's strong U.S. presence provides our clients an important bridge to this key global market for trade and investment flows across the Americas and the world. 
Global Banking & Markets provides a full range of investment banking, credit and risk management products and services relevant to the financing and strategic development needs of our clients. Our products include debt and equity financing, mergers & acquisitions, corporate banking, institutional equity sales, trading and research, fixed income products, derivatives, energy, foreign exchange and precious & metals. We also cross-sell the full range of wholesale products and services offered by the Scotiabank Group. 
Be part of an innovative, Global Capital Markets and Investment Banking business with a unique geographic footprint that puts capital to work for our clients across industries! We work together to drive ambition for every future! 

Purpose

The Associate Director, Assistant Corporate Secretary contributes to the overall success of the U.S. Corporate Secretary Office by providing strong corporate governance support to Scotiabank's U.S. Boards and management committees, as well as day-to-day corporate governance support to the Bank's U.S. Global Banking & Markets businesses and operations.

What You'll Do

  • Serve as an integral part of the U.S. Corporate Secretary team, supporting the Bank's governance infrastructure, specifically with respect to its U.S. boards and senior management committees and day-to-day corporate governance activities in the U.S.   
  • Champion a client focused culture to deepen client relationships and leverage broader Bank relationships, systems and knowledge
  • Promote best in class governance standards and ensure regulatory and corporate governance requirements are met, including adherence to relevant legal entity governance requirements and internal policies
  • Support the U.S. Corporate Secretary in providing effective and responsive corporate governance support to Scotiabank's U.S. boards, management committees, and internal clients. Key accountabilities include, but are not limited to:
    • Serving as Assistant Corporate Secretary; ensuring regulatory and/or corporate governance requirements are met for legal entities and management committees within the mandate of the U.S. Corporate Secretary Department
    • As applicable, supporting the U.S. board and senior management committee meeting cycle, including scheduling of meetings and logistical planning, agenda development and management, reviewing and creating meeting materials, drafting meeting minutes, maintaining the forward agenda, attending to post-meeting follow-ups
    • Maintaining accurate and up-to-date corporate and departmental records under the remit of the U.S. Corporate Secretary Office, including (i) corporate records relating to U.S. legal entities and management committees, including signing authorities; (ii) information contained on the U.S. Corporate Secretary's website and EnGlobe; and (iii) departmental procedures, guidelines, and similar documentation
    • Assisting with management committee oversight, including overseeing the annual management committee assessment process
    • Providing general assistance to the U.S. Corporate Secretary and Legal teams with respect to FRB FR Y-10 regulatory reporting obligations, and training designated employees
    • Providing general assistance with respect to forming, dissolving and/or qualifying legal entities, and ensuring legal entities remain compliant and in good standing
    • Responding to internal and external requests, including audit and regulatory requests, and issuing  Secretary and/or Incumbency Certificates, as needed

What You'll Bring

The incumbent must have a good knowledge of corporate secretarial practices in a regulated environment, having served previously as a Corporate Secretary or Assistant Corporate Secretary. The incumbent must also have a broad understanding of corporate governance best practices/requirements. 

Competencies and Skills:

  • 5+ years of in-house corporate secretary or corporate governance experience, preferably at a large financial services firm (or other highly regulated organization); experience working for an IHC of a foreign banking organization or FDIC-insured bank is a significant plus
  • Bachelor's degree; Paralegal Certificate a plus
  • Proficiency with Microsoft Office, PowerPoint and Excel. Proficiency in Diligent (or similar Board portal) is a strong plus
  • Excellent written and verbal communication skills
  • Exceptional organizational skills, with close attention to detail and ability to balance multiple workflows
  • Ability to understand, interpret and simplify legal terminology and regulations
  • Ability to work independently and thrive in team environment
  • Skilled at identifying issues that require escalation and managing the escalation process to completion
  • Ability to deliver consistent and superior customer service and product quality
  • Excellent initiative, judgment, analytical and problem-solving skills

Interested? 


If your experience is closely related but doesn't align perfectly with every qualification, we do encourage you to apply - you might be the right candidate for this or other roles at Scotiabank! 


At Scotiabank, every employee is empowered to reach their fullest potential, respected for who they are and, embraced for their differences. That's why we work to grow and diversify talent and engage employees in a performance-oriented culture. 


What's in it for you? 

 
Scotiabank wants you to be able to bring your best self to work - and life, every day. With a focus on holistic well-being, our many flexible benefit programs are designed to help support your unique family, financial, physical, mental, and social health needs. 


#GBM 

Location(s):  United States : Texas : Dallas

Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.  

At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, please click here. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.
Scotiabank is an equal opportunity employer.  We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by federal, state, or local law.

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