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How much do assistant corporate secretary jobs pay per hour?

As of Jul 16, 2026, the average hourly pay for assistant corporate secretary in the United States is $22.60, according to ZipRecruiter salary data. Most workers in this role earn between $21.88 and $23.32 per hour, depending on experience, location, and employer.

What is the difference between Assistant Corporate Secretary vs Corporate Secretary?

AspectAssistant Corporate SecretaryCorporate Secretary
CredentialsTypically requires legal or corporate governance certifications, relevant experienceRequires similar certifications, often with more extensive experience
Work EnvironmentSupports the corporate secretary, handles administrative and compliance tasksLeads governance, ensures legal compliance, advises board of directors
Employer & Industry UsageUsed in corporations, especially publicly traded companiesSenior role in corporate governance, used across industries

The Assistant Corporate Secretary assists the Corporate Secretary by managing administrative and compliance duties, while the Corporate Secretary holds a senior position responsible for governance, legal compliance, and advising the board. Both roles require similar credentials, but the Corporate Secretary has broader responsibilities and authority.

What are the key skills and qualifications needed to thrive as an Assistant Corporate Secretary, and why are they important?

To excel as an Assistant Corporate Secretary, you need a strong understanding of corporate governance, compliance regulations, and excellent organizational skills, often supported by a degree in law, business, or a related field. Familiarity with board portal software, document management systems, and sometimes certifications like the Chartered Governance Professional (CGP) are commonly expected. Exceptional attention to detail, discretion, and clear written and verbal communication help you stand out in this role. These skills ensure accurate record-keeping, regulatory compliance, and effective support for board operations, all of which are critical to organizational integrity and decision-making.

What are some common challenges an Assistant Corporate Secretary may face when supporting board meetings?

Assistant Corporate Secretaries often encounter challenges such as coordinating schedules among senior executives and board members, ensuring timely distribution of board materials, and maintaining confidentiality of sensitive information. They must also pay close attention to detail when preparing agendas and minutes, and be adept at managing last-minute changes or requests. Effective communication and strong organizational skills are essential to help meetings run smoothly and to ensure compliance with governance standards.

What does an Assistant Corporate Secretary do?

An Assistant Corporate Secretary supports the Corporate Secretary in ensuring a company's compliance with statutory and regulatory requirements. They help organize board meetings, prepare agendas and minutes, maintain corporate records, and facilitate effective communication between the board, management, and shareholders. This role often involves handling sensitive documents, coordinating filings with regulatory bodies, and assisting with corporate governance matters. Strong organizational and communication skills are essential for this position.
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Assistant Corporate Secretary jobs near you
Infographic showing various Assistant Corporate Secretary job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 99% Physical, and 1% Remote job distribution, with an average salary of $47,000 per year, or $22.6 per hour.
Assistant Corporate Secretary

Assistant Corporate Secretary

Coherent Corp.

Santa Clara, CA • On-site

Full-time

Posted 7 days ago

Job description


Primary Duties & Responsibilities
Board and Committee Administration
  • Coordinate all logistics and administration for meetings of the Board of Directors and Board Committees.
  • Prepare and distribute board and committee meeting materials through board portal technology.
  • Manage board calendars, annual governance schedules, and meeting planning.
  • Coordinate meeting logistics, including virtual, hybrid, and in-person meetings.
  • Record and maintain board and committee minutes and action items.

Corporate Governance Support
  • Maintain corporate governance records, policies, and documentation.
  • Support compliance with applicable corporate governance requirements, securities regulations, and stock exchange standards.
  • Assist in preparation of governance-related disclosures, including proxy statement materials and annual governance reporting.
  • Support director independence reviews and governance questionnaires.
  • Maintain corporate records, resolutions, committee charters, and governance documentation.

Director Relations and Onboarding
  • Coordinate onboarding activities for new directors.
  • Manage director education and continuing governance training programs.
  • Facilitate communications with directors regarding meetings, materials, and governance matters.
  • Support annual Board and committee self-assessment processes.
  • Assist with director compensation administration and related documentation.

Governance Operations
  • Administer and maintain Board portal systems and governance technology platforms.
  • Track governance calendars, regulatory deadlines, and annual compliance requirements.
  • Coordinate preparation of board books and governance materials.
  • Support subsidiary governance activities and documentation, as needed.
  • Partner with internal and external legal counsel on governance matters.

Records Management
  • Maintain official corporate records and minute books.
  • Ensure secure handling and retention of sensitive governance materials.
  • Support legal entity management and governance recordkeeping processes.
  • Coordinate execution and storage of Board resolutions and written consents.

Education & Experience
  • Bachelor's degree or equivalent experience.
  • 5+ years of experience supporting corporate governance, board administration, corporate secretariat functions, or corporate legal operations.
  • Strong understanding of corporate governance principles and board operations.
  • Exceptional organizational skills and attention to detail.
  • Ability to manage highly confidential and sensitive information.
  • Excellent written communication and document management skills.
  • Advanced proficiency with Microsoft Office and governance technology platforms.
  • Experience supporting a public company Board of Directors.
  • Experience with board portal systems such as Diligent, Boardvantage, or equivalent platforms.
  • Experience working within a corporate legal department.

Skills
  • Familiarity with SEC reporting and public company governance requirements.
  • Paralegal certification or legal operations experience.
  • Corporate governance expertise
  • Exceptional attention to detail
  • Confidentiality and discretion
  • Process discipline and compliance focus
  • Strong written communication skills
  • Project and records management
  • Ability to work effectively with directors and senior executives
  • Efficient and effective Board and committee meeting administration.
  • Accurate and timely governance documentation and records management.
  • Strong compliance with governance and regulatory requirements.
  • Positive director experience and Board support.
  • Well-managed governance calendar and Board processes.

Working Conditions
  • Onsite/Hybrid work
  • Regular interaction with senior executives, Board members, external legal counsel, and other stakeholders requiring a high degree of professionalism, discretion, and confidentiality.
  • May require occasional travel and flexibility to work outside standard business hours to support Board and committee meetings, governance deadlines, and other time-sensitive corporate matters.

Physical Requirements
  • Ability to work at a computer workstation for extended periods, including frequent use of a computer, keyboard, office equipment.
  • Ability to review, prepare, and manage detailed governance, legal, and corporate documents with a high degree of accuracy and attention to details.

Safety Requirements
All employees are required to follow the site EHS procedures and Coherent Corp. Corporate EHS standards.
Quality and Environmental Responsibilities
Depending on location, this position may be responsible for the execution and maintenance of the ISO 9000, 9001, 14001 and/or other applicable standards that may apply to the relevant roles and responsibilities within the Quality Management System and Environmental Management System.
Culture Commitment
Ensure adherence to company's values (ICARE) in all aspects of your position at Coherent Corp.:
Integrity - Create an Environment of Trust
Collaboration - Innovate Through the Sharing of Ideas
Accountability - Own the Process and the Outcome
Respect - Recognize the Value in Everyone
Enthusiasm - Find a Sense of Purpose in Work
Coherent Corp. is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.
If you need assistance or an accommodation due to a disability, you may contact us at talentacquisition@coherent.com.
About Us
Coherent is a global leader in lasers, engineered materials and networking components. We are a vertically integrated manufacturing company that develops innovative products for diversified applications in the industrial, optical communications, military, life sciences, semiconductor equipment, and consumer markets. Coherent provides a comprehensive career development platform within an environment that challenges employees to perform at their best, while rewarding excellence and hard-work through a competitive compensation program. It's an exciting opportunity to work for a company that offers stability, longevity and growth. Come Join Us!
Note to recruiters and employment agencies: We will not pay for unsolicited resumes from recruiters and employment agencies unless we have a signed agreement and have required assistance, in writing, for a specific opening.

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