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Assistant Corporate Secretary Jobs (NOW HIRING)

FFB Bank

Assistant Corporate Secretary

Fresno, CA · On-site

$24 - $36/hr

About the Role The Assistant Corporate Secretary is responsible for supporting the Corporate Secretary in managing board meetings, maintaining corporate records, ensuring compliance with governance ...

FFB Bank

Assistant Corporate Secretary

Fresno, CA

$24 - $36/hr

About the Role The Assistant Corporate Secretary is responsible for supporting the Corporate Secretary in managing board meetings, maintaining corporate records, ensuring compliance with governance ...

Associated Bank

Assistant Corporate Secretary

Milwaukee, WI · On-site

$86.66K - $148.56K/yr

Associate's Degree or equivalent combination of education and experience * 4+ years of corporate secretarial experience preferably with a public company/paralegal * Experience supporting executive ...

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How much do assistant corporate secretary jobs pay per hour?

As of May 28, 2026, the average hourly pay for assistant corporate secretary in the United States is $22.60, according to ZipRecruiter salary data. Most workers in this role earn between $21.88 and $23.32 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an Assistant Corporate Secretary, and why are they important?

To excel as an Assistant Corporate Secretary, you need a strong understanding of corporate governance, compliance regulations, and excellent organizational skills, often supported by a degree in law, business, or a related field. Familiarity with board portal software, document management systems, and sometimes certifications like the Chartered Governance Professional (CGP) are commonly expected. Exceptional attention to detail, discretion, and clear written and verbal communication help you stand out in this role. These skills ensure accurate record-keeping, regulatory compliance, and effective support for board operations, all of which are critical to organizational integrity and decision-making.

What are some common challenges an Assistant Corporate Secretary may face when supporting board meetings?

Assistant Corporate Secretaries often encounter challenges such as coordinating schedules among senior executives and board members, ensuring timely distribution of board materials, and maintaining confidentiality of sensitive information. They must also pay close attention to detail when preparing agendas and minutes, and be adept at managing last-minute changes or requests. Effective communication and strong organizational skills are essential to help meetings run smoothly and to ensure compliance with governance standards.

What does an Assistant Corporate Secretary do?

An Assistant Corporate Secretary supports the Corporate Secretary in ensuring a company's compliance with statutory and regulatory requirements. They help organize board meetings, prepare agendas and minutes, maintain corporate records, and facilitate effective communication between the board, management, and shareholders. This role often involves handling sensitive documents, coordinating filings with regulatory bodies, and assisting with corporate governance matters. Strong organizational and communication skills are essential for this position.

What is the difference between Assistant Corporate Secretary vs Corporate Secretary?

AspectAssistant Corporate SecretaryCorporate Secretary
CredentialsTypically requires legal or corporate governance certifications, relevant experienceRequires similar certifications, often with more extensive experience
Work EnvironmentSupports the corporate secretary, handles administrative and compliance tasksLeads governance, ensures legal compliance, advises board of directors
Employer & Industry UsageUsed in corporations, especially publicly traded companiesSenior role in corporate governance, used across industries

The Assistant Corporate Secretary assists the Corporate Secretary by managing administrative and compliance duties, while the Corporate Secretary holds a senior position responsible for governance, legal compliance, and advising the board. Both roles require similar credentials, but the Corporate Secretary has broader responsibilities and authority.

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Assistant Corporate Secretary jobs near you
Infographic showing various Assistant Corporate Secretary job openings in the United States as of May 2026, with employment types broken down into 78% Full Time, 18% Part Time, and 4% Contract. Highlights an 30% Physical, 9% Hybrid, and 61% Remote job distribution, with an average salary of $47,000 per year, or $22.6 per hour.

Assistant Corporate Secretary

Coherent Corp.

Santa Clara, CA • On-site

Full-time

Posted 20 days ago

Job description

Job Description
Primary Duties & Responsibilities
Assistant Corporate Secretary Responsibilities
  • Lead the end-to-end coordination of Board of Directors and Committee meetings, including scheduling, agendas, and materials
  • Partner with the General Counsel and Legal team to prepare, review, and distribute board books and supporting materials
  • Coordinate the drafting, review, and maintenance of Board and Committee minutes, resolutions, and official corporate records
  • Manage the Board calendar and governance cadence, ensuring alignment across executives and directors
  • Track Board action items, approvals, and key decisions to ensure timely follow-up and execution
  • Support proxy statement preparation and governance disclosures in coordination with Legal and Finance
  • Maintain corporate records and governance documentation with a high degree of accuracy and organization
  • Serve as a primary point of contact for Board members, ensuring a seamless and professional experience
  • Coordinate logistics for Board meetings, offsites, and director engagements, including travel and related arrangements
  • Ensure effective coordination across Legal, Finance, and executive leadership on governance-related matters

Support for the General Counsel
  • Manage the General Counsel's calendar, including prioritization, scheduling, and alignment with key stakeholders
  • Prepare and process expense reports and coordinate travel arrangements
  • Assist with preparation of materials and coordination for executive and Board interactions, ensuring follow-through on key priorities

Required Qualifications
  • 10-15+ years of relevant experience, including Assistant Corporate Secretary, executive support, or similar senior administrative roles
  • Significant experience working with Board of Directors and corporate governance processes, preferably in a public company environment
  • Strong understanding of corporate governance practices, ideally in a public company environment
  • Demonstrated ability to support senior executives in a fast-paced, high-stakes environment
  • Exceptional organizational skills with the ability to manage complex workflows and competing priorities
  • High level of discretion and experience handling confidential information
  • Strong written communication skills, including experience preparing executive- or board-level materials

Preferred Qualifications
  • Experience working closely with a General Counsel or Corporate Secretary
  • Exposure to proxy statements, SEC processes, or governance disclosures
  • Paralegal background or certification (a plus)
  • Experience in a fast-paced, complex organization

Key Attributes for Success
  • Strong judgment and ability to operate with minimal direction
  • Detail-oriented without losing sight of the bigger picture
  • Ability to balance structure (governance) with flexibility (executive support)
  • Professional presence and confidence interacting with Board members
  • Proactive, responsive, and highly reliable

All employees are required to follow the site EHS procedures and Coherent Corp. Corporate EHS standards.
Quality and Environmental Responsibilities
Depending on location, this position may be responsible for the execution and maintenance of the ISO 9000, 9001, 14001 and/or other applicable standards that may apply to the relevant roles and responsibilities within the Quality Management System and Environmental Management System.
Culture Commitment
Ensure adherence to company's values (ICARE) in all aspects of your position at Coherent Corp.:
Integrity - Create an Environment of Trust
Collaboration - Innovate Through the Sharing of Ideas
Accountability - Own the Process and the Outcome
Respect - Recognize the Value in Everyone
Enthusiasm - Find a Sense of Purpose in Work
Coherent Corp. is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.
If you need assistance or an accommodation due to a disability, you may contact us at talentacquisition@coherent.com.
About Us
Coherent is a global leader in lasers, engineered materials and networking components. We are a vertically integrated manufacturing company that develops innovative products for diversified applications in the industrial, optical communications, military, life sciences, semiconductor equipment, and consumer markets. Coherent provides a comprehensive career development platform within an environment that challenges employees to perform at their best, while rewarding excellence and hard-work through a competitive compensation program. It's an exciting opportunity to work for a company that offers stability, longevity and growth. Come Join Us!
Note to recruiters and employment agencies: We will not pay for unsolicited resumes from recruiters and employment agencies unless we have a signed agreement and have required assistance, in writing, for a specific opening.

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