Executive Secretary Iii Jobs (NOW HIRING)

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome.

Reasonable Accommodation Statement The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application. Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524-7514 for further information and to request or discuss an accommodation.

Sponsorship for Employment The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis. Disclosure of Salary Information In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant's wage or salary history. Employment decisions are not made based on an applicant's wage or salary history. To that end, please do not include wage or salary information in your resume or other profile or application materials.

Position overview As Executive Secretary III to the Warden at Centralia Correctional Center, you will be instrumental in assisting with the processing of all aspects of the duties and responsibilities of the Warden's Office. You will ensure the direction disseminated by Warden and his/her superiors is relayed in a proficient and accurate manner to the appropriate locations. You will also maintain accurate files and electronic documents to ensure the smooth and efficient operation of Warden's office. Your organization skills will make you a key player in an ever changing and fast-paced environment. We encourage all qualified applicants to apply.

Essential Functions As an administrative secretary, conducts special projects and studies by gathering data, coordinating, monitoring and completing assigned projects As a secretary, keyboards correspondence, memoranda, reports and other documents Composes replies to routine correspondence and signs supervisor's signature Maintains appointment calendar Opens, reads and sorts all incoming mail Monitors Employee Review Board hearings and oral reprimands issued Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above

Minimum Qualifications Requires knowledge, skill and mental development equivalent to completion of two (2) years secretarial or business college and three (3) years of secretarial experience OR completion of high school and five (5) years secretarial experience Requires ability to type accurately at 55 wpm

Preferred Qualifications Prefers at least three (3) years of experience working with confidential material Prefers at least three (3) years of experience applying rules and regulations of a private or public agency Prefers at least three (3) years of experience applying the principles of office management Prefers at least three (3) years of experience composing correspondence independently on behalf of another person Prefers at least two (2) years of experience establishing and developing written instructions and procedures Prefers at least three (3) years of experience interacting with management, officials of government, private industry, and the public Prefers at least two (2) years of experience communicating clearly and effectively both orally and in writing Prefers at least two (2) years of experience gathering, analyzing, and interpreting data and preparing reports Prefers at least one (1) year of experience operating common office equipment such as multi line phone systems, copiers, fax machines, and scanners

Conditions of Employment Requires ability to pass the IDOC/IDJJ background check Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited Required to utilize digital technology, tools, platforms, and processes in managing and supporting various digital enhancements for greater efficiency, productivity, and digital transformation efforts within the department

Work Hours: 8:00 am - 4:00 pm Monday - Friday; Sat/Sun off Headquarter Location: 9330 Shattuc Rd, Centralia, Illinois, 62801 Work County: Clinton

About the Agency: The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion. This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency's success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included. Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression. The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization. Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off; and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities. The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.

The main form of communication will be through email. Please check your "junk mail", "spam", or "other" folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: donotreply@SIL-P1.ns2cloud.com systems@SIL-P1.ns2cloud.com