Executive Secretary Iii Jobs (NOW HIRING)

Job Requisition ID: 57719
Opening Date: 07/31/2026
Closing Date: 08/13/2026 11:59 p.m.
Agency: Department of Corrections Centralia Correction Center
Class Title: EXEC SECRETARY III - 14033
Skill Option: Keyboarding
Bilingual Option: None
Salary: Anticipated starting salary $5,952 : Full salary Range: $5,952 - $7,952 per month
Job Type: Salaried
Category: Full Time
County: Clinton
Number of Vacancies: 1
Bargaining Unit Code: None
Merit Comp Code: Confidential (Management Bill) Exclusion from RC014 Collective Bargaining Coverage
A resume is highly encouraged to evaluate your qualifications and skills as part of your application. Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application if you decide to provide one.
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you're helping to improve schools, protect our natural resources, or support families in need, you're part of something bigger-something that touches the lives of every person who calls Illinois home.
No matter what state career you're looking for, we offer jobs that fit your life and your schedule-flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position overview
As Executive Secretary III to the Warden at Centralia Correctional Center, you will be instrumental in assisting with the processing of all aspects of the duties and responsibilities of the Warden's Office. You will ensure the direction disseminated by Warden and his/her superiors is relayed in a proficient and accurate manner to the appropriate locations. You will also maintain accurate files and electronic documents to ensure the smooth and efficient operation of Warden's office. Your organization skills will make you a key player in an ever changing and fast-paced environment. We encourage all qualified applicants to apply.
Essential Functions

• As an administrative secretary, conducts special projects and studies by gathering data, coordinating, monitoring and completing assigned projects
• As a secretary, keyboards correspondence, memoranda, reports and other documents
• Composes replies to routine correspondence and signs supervisor's signature
• Maintains appointment calendar
• Opens, reads and sorts all incoming mail
• Monitors Employee Review Board hearings and oral reprimands issued
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of two (2) years secretarial or business college and three (3) years of secretarial experience OR completion of high school and five
  (5) years secretarial experience
• Requires ability to type accurately at 55 wpm

Preferred Qualifications

• Prefers at least three (3) years of experience working with confidential material
• Prefers at least three (3) years of experience applying rules and regulations of a private or public agency
• Prefers at least three (3) years of experience applying the principles of office management
• Prefers at least three (3) years of experience composing correspondence independently on behalf of another person
• Prefers at least two (2) years of experience establishing and developing written instructions and procedures
• Prefers at least three (3) years of experience interacting with management, officials of government, private industry, and the public
• Prefers at least two (2) years of experience communicating clearly and effectively both orally and in writing
• Prefers at least two (2) years of experience gathering, analyzing, and interpreting data and preparing reports
• Prefers at least one (1) year of experience operating common office equipment such as multi line phone systems, copiers, fax machines, and scanners

Conditions of Employment

• Requires ability to pass the IDOC/IDJJ background check
• Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited
• Required to utilize digital technology, tools, platforms, and processes in managing and supporting various digital enhancements for greater efficiency, productivity, and digital transformation efforts within the department
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description

Work Hours: 8:00 am - 4:00 pm Monday - Friday; Sat/Sun offHeadquarter Location: 9330 Shattuc Rd, Centralia, Illinois, 62801Work County: ClintonAgency Contact: Beth.R.Pantak@illinois.govPosting Group: Office & Administrative Support
About the Agency: The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion. This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency's success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included. Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, butn ot limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression. The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization. Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off; and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities. The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.
As an IDOC employee, you are entitled to a robust benefits package that includes:
• Health, life, vision, and dental insurance
• 12 weeks paid maternity/paternity leave
• Pension Plan - vesting at 10 years for Tier II
• Full 20-year retirement awards free health insurance during retirement.
• Deferred compensation and other pre-tax benefits programs
• Paid state holidays 13-14 days annually
• 3 Paid Personal Business Days annually
• 12 Paid Sick Days annually (Sick days carry over from year to year)
• 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
• Personal, sick, and vacation rates modified for 12-hour work schedules. (As applicable.)
• Employee Assistance Program and/or mental health resources
• For more information about our benefits please follow this link: State Employee Benefits
The main form of communication will be through email. Please check your "junk mail", "spam", or "other" folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• donotreply@SIL-P1.ns2cloud.com
• systems@SIL-P1.ns2cloud.com