ZipRecruiter

Log In

1

Executive Secretary Jobs (NOW HIRING)

JM Temporary Services & Affiliates

Be Seen First

Executive Secretary II

San Bernardino, CA · On-site

$25 - $28/hr

Looking for an Experienced Executive Secretary II Must have prior working experience for a CEO, CFO, High level management-No exceptions! Pay range: $25.00-$28.00/hourly This is a contract position ...

JM Temporary Services & Affiliates

Be Seen First

Executive Secretary II

San Bernardino, CA · On-site

$25 - $28/hr

Looking for an Experienced Executive Secretary II Must have prior working experience for a CEO, CFO, High level management-No exceptions! Pay range: $25.00-$28.00/hourly This is a contract position ...

NYC Health Hospitals

Executive Secretary

New York, NY · On-site

$60K - $66K/yr

Five or more years' experience as an executive secretary/assistant supporting C-suite or senior executives. * Prior experience in FQHC, Ambulatory Care, or large healthcare systems * Familiar with ...

Florida Legislature

Executive Secretary

Tallahassee, FL · On-site

$33K - $45K/yr

AG - Auditor General`s Office Opening Date: 04/04/2025 General Summary This is executive secretarial work that includes duties of an administrative nature. Examples of Work Performed * Maintains ...

State of Virginia

Executive Secretary (D2810)

Abingdon, VA · On-site

$56K - $72K/yr

Executive Secretary (D2810) Apply now Job no: 5105611 Work type: Full-Time (Salaried) Location: Abingdon Virginia Categories: Administrative Services, Public Safety Title: Executive Secretary (D2810 ...

Gnostech LLC

Senior Executive Secretary

Arlington, VA · On-site

Senior Executive Secretary ID: 1177 Location: Arlington, VA Description Overview Location * Arlington, VA Job Title * Senior Executive Secretary Salary * Commensurate with industry position ...

State of Illinois

EXECUTIVE SECRETARY III

Springfield, IL · On-site

$5K - $8K/mo

Department of Juvenile Justice Class Title: EXEC SECRETARY III - 14033 Skill Option: Keyboarding Bilingual Option: None Salary: Anticipated Starting Salary $6,00-8,000 a month; Full Range $5,751 - $8 ...

next page

Showing results 1-20

People also search for

All JobsSecretary JobsExecutive Secretary Jobs

Executive Secretary information

See salary details

$12

$25

$39

How much do executive secretary jobs pay per hour?

As of Jun 6, 2026, the average hourly pay for executive secretary in the United States is $25.07, according to ZipRecruiter salary data. Most workers in this role earn between $19.71 and $27.88 per hour, depending on experience, location, and employer.

How does an Executive Secretary typically collaborate with senior management and other departments?

An Executive Secretary works closely with senior management, often serving as the primary point of contact for internal and external communications. They coordinate meetings, prepare reports, and handle confidential information, ensuring executives' schedules run smoothly. Collaboration with other departments is common, as Executive Secretaries may help organize cross-functional projects, relay important updates, and facilitate workflow between teams. Strong organizational and interpersonal skills are essential to manage these interactions efficiently and maintain professionalism in high-pressure situations.

What are Executive Secretaries?

Executive Secretaries are administrative professionals who provide high-level support to executives and senior managers within an organization. Their duties often include managing schedules, organizing meetings, handling correspondence, preparing reports, and maintaining confidential records. They play a key role in ensuring the efficiency of executive operations by coordinating communications and acting as a liaison between executives and other staff or external contacts. Executive Secretaries must possess strong organizational, communication, and problem-solving skills, as well as a high degree of discretion and professionalism.

What Is an Executive Secretary?

An executive secretary is an assistant to one or more high-ranking employees in a business or other organization. As an executive secretary, you are primarily responsible for completing administrative duties for your boss. Administration is a broad designation for tasks, but it generally includes scheduling, filing, and answering phone calls. However, executive secretaries typically take on some of the responsibilities of a personal assistant as well, which may require anything from managing the executive’s business affairs, like arranging travel and coordinating meetings, to running a wide variety of errands, whether business or personal. This career demands excellent communication and organization skills, which you can gain through experience in an entry-level administrative job.

What is the difference between Executive Secretary vs Administrative Assistant?

AspectExecutive SecretaryAdministrative Assistant
CredentialsHigh school diploma; some roles prefer post-secondary educationHigh school diploma; some roles may require post-secondary education
Work EnvironmentCorporate offices, executive departmentsVarious settings including offices, schools, healthcare
Employer & Industry UsageUsed in corporate, government, nonprofit sectors for supporting executivesCommon across industries for general administrative support
Primary ResponsibilitiesManaging schedules, handling correspondence, preparing reports for executivesManaging files, scheduling appointments, supporting teams

While both roles involve administrative support, an Executive Secretary primarily assists high-level executives with complex tasks and confidential matters, often requiring specialized skills. An Administrative Assistant provides broader support to teams or departments, handling general administrative duties. The roles overlap in skills like organization and communication but differ in scope and level of responsibility.

What are the key skills and qualifications needed to thrive as an Executive Secretary, and why are they important?

To thrive as an Executive Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, usually backed by a diploma or degree in business or office management. Familiarity with office software (like Microsoft Office Suite), calendar management tools, and sometimes shorthand or transcription systems is typically required. Strong communication, discretion, and the ability to multitask under pressure set outstanding Executive Secretaries apart. These skills are crucial for ensuring efficient office operations, supporting executives, and maintaining professionalism in high-stakes environments.
More about Executive Secretary jobs
What cities are hiring for Executive Secretary jobs? Cities with the most Executive Secretary job openings:
What are the most commonly searched types of Secretary jobs? The most popular types of Secretary jobs are:
Who are the top companies hiring for Executive Secretary jobs? The top employers for Executive Secretary jobs are:
What states have the most Executive Secretary jobs? States with the most job openings for Executive Secretary jobs include:
What job categories do people searching Executive Secretary jobs look for? The top searched job categories for Executive Secretary jobs are:
What are popular job titles related to Executive Secretary jobs? For Executive Secretary jobs, the most frequently searched job titles are:
Executive Secretary jobs near you
Infographic showing various Executive Secretary job openings in the United States as of May 2026, with employment types broken down into 94% Full Time, and 6% Part Time. Highlights an 86% Physical, 4% Hybrid, and 10% Remote job distribution, with an average salary of $52,149 per year, or $25.1 per hour.
Executive Secretary II

Executive Secretary II

JM Temporary Services & Affiliates

San Bernardino, CA • On-site

$25 - $28/hr

Temporary

Medical

This job post has expired today. Applications are no longer accepted.

Job description

Looking for an Experienced Executive Secretary II

Must have prior working experience for a CEO, CFO, High level management-No exceptions!

Pay range: $25.00-$28.00/hourly

This is a contract position: 720 hours/4-4 1/2 months

Responsibilities Include:

· Provide administrative support including file creation and maintenance of records; generate correspondence and reports; initiate office purchases such as training, classes, and supplies; and assist with travel and expense arrangements and reports.

· Create presentations, reports, and documents using desktop publishing software and digital graphics.

· Produce information by formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.

· Facilitate day-to-day office activities including sorting mail, answering phones, making copies, greeting visitors, coordinating appointment needs, and maintaining staff calendars.

· Interpret County policies and procedures and have access to controversial and confidential matters.

· Welcome guests, customers, and officials by greeting them, in person or on the telephone; answering or directing inquiries.

· Maintain customer confidence and protects operations by keeping information confidential.

· Complete projects by assigning work to clerical staff; following up on results.

· Provide historical reference by developing and using filing and retrieval systems; recording meeting discussions.

· Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.

Qualifications Include:

· Experience: Applicant must possess two and one-half (2-1/2) years of full-time equivalent executive secretarial experience in support of a specified executive level professional or administrative position(s) operating in a work environment that requires a high level of confidentiality and discretion, where duties included collecting and analyzing information, project management/support, composing and routing correspondence, maintaining files and records, and preparing agendas.

- AND -

Typing: Applicant must possess a minimum corrected typing/keyboarding speed of 50 WPM or higher.

Apply on line at: JMStaffing.com

Please, no pictures on resumes, thank you!

JM Temporary Services & Affiliates, Inc., dba JM Staffing, JM Medi-Stat is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.

Company Description

JM Temporary Services & Affiliates, Inc., dba JM Staffing, JM Medi-Stat is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.