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Executive Secretary Jobs (NOW HIRING)

Bowhead

Executive Secretary

Lompoc, CA · On-site

Executive Secretary Bowhead Information Technologies Service is seeking an Executive Secretary to support our Space Forces - Space customer. Responsibilities • Provide Executive Assistant support ...

MyFlorida

Executive Secretary

Tallahassee, FL · On-site

$23K/yr

Executive Secretary The Florida Legislature is seeking to fill an Executive Secretary position available with the Joint Administrative Procedures Committee. The Joint Administrative Procedures ...

Montgomery County

Executive Secretary

Dayton, OH

$57K - $78K/yr

... executive secretarial, administrative and office procedures and thorough knowledge of the County Administrator and/or Assistant County Administrator's accountabilities and methods of operation in ...

GovernmentJobs.com

Executive Secretary

Dayton, OH · On-site

... executive secretarial, administrative and office procedures and thorough knowledge of the County Administrator and/or Assistant County Administrator's accountabilities and methods of operation in ...

Community Health Systems

Executive Secretary

Milton, FL · On-site

Job Summary The Executive Secretary provides efficient administrative support to senior leaders and streamlines operations. This position plays a crucial part in ensuring the smooth operation of the ...

County of Los Angeles

Executive Secretary III

Executive Secretary III Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment.

Salvation Army

Executive Secretary

Oklahoma City, OK · On-site

Executive Secretary The Salvation Army , an internationally recognized non-profit, faith-based organization, has an opening for an Executive Secretary to the Divisional Commander at our Divisional ...

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How much do executive secretary jobs pay per hour?

As of Jun 26, 2026, the average hourly pay for executive secretary in the United States is $25.07, according to ZipRecruiter salary data. Most workers in this role earn between $19.71 and $27.88 per hour, depending on experience, location, and employer.

How much is the salary of an Executive Secretary?

The salary of an Executive Secretary typically ranges from $40,000 to $70,000 annually, depending on experience, location, and the size of the organization. Experienced secretaries with strong organizational and communication skills may earn higher salaries, especially in corporate or executive environments.

How does an Executive Secretary typically collaborate with senior management and other departments?

An Executive Secretary works closely with senior management, often serving as the primary point of contact for internal and external communications. They coordinate meetings, prepare reports, and handle confidential information, ensuring executives' schedules run smoothly. Collaboration with other departments is common, as Executive Secretaries may help organize cross-functional projects, relay important updates, and facilitate workflow between teams. Strong organizational and interpersonal skills are essential to manage these interactions efficiently and maintain professionalism in high-pressure situations.

What are Executive Secretaries?

Executive Secretaries are administrative professionals who provide high-level support to executives and senior managers within an organization. Their duties often include managing schedules, organizing meetings, handling correspondence, preparing reports, and maintaining confidential records. They play a key role in ensuring the efficiency of executive operations by coordinating communications and acting as a liaison between executives and other staff or external contacts. Executive Secretaries must possess strong organizational, communication, and problem-solving skills, as well as a high degree of discretion and professionalism.

What Is an Executive Secretary?

An executive secretary is an assistant to one or more high-ranking employees in a business or other organization. As an executive secretary, you are primarily responsible for completing administrative duties for your boss. Administration is a broad designation for tasks, but it generally includes scheduling, filing, and answering phone calls. However, executive secretaries typically take on some of the responsibilities of a personal assistant as well, which may require anything from managing the executive’s business affairs, like arranging travel and coordinating meetings, to running a wide variety of errands, whether business or personal. This career demands excellent communication and organization skills, which you can gain through experience in an entry-level administrative job.

What jobs pay 2000 a day?

Executive secretaries or executive assistants typically do not earn $2,000 a day; such high daily pay is usually associated with specialized roles like senior corporate executives, high-level consultants, or certain freelance professionals. These positions often require extensive experience, advanced skills, and sometimes certifications, and compensation can vary based on industry, location, and workload.

Is EA a dead-end job?

An Executive Secretary role can serve as a stepping stone to higher administrative or management positions, especially with experience and additional skills like project management or technology proficiency. Career advancement depends on individual performance, additional training, and organizational opportunities, so it is not inherently a dead-end job.

What is the difference between Executive Secretary vs Administrative Assistant?

AspectExecutive SecretaryAdministrative Assistant
CredentialsHigh school diploma; some roles prefer post-secondary educationHigh school diploma; some roles may require post-secondary education
Work EnvironmentCorporate offices, executive departmentsVarious settings including offices, schools, healthcare
Employer & Industry UsageUsed in corporate, government, nonprofit sectors for supporting executivesCommon across industries for general administrative support
Primary ResponsibilitiesManaging schedules, handling correspondence, preparing reports for executivesManaging files, scheduling appointments, supporting teams

While both roles involve administrative support, an Executive Secretary primarily assists high-level executives with complex tasks and confidential matters, often requiring specialized skills. An Administrative Assistant provides broader support to teams or departments, handling general administrative duties. The roles overlap in skills like organization and communication but differ in scope and level of responsibility.

What are the key skills and qualifications needed to thrive as an Executive Secretary, and why are they important?

To thrive as an Executive Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, usually backed by a diploma or degree in business or office management. Familiarity with office software (like Microsoft Office Suite), calendar management tools, and sometimes shorthand or transcription systems is typically required. Strong communication, discretion, and the ability to multitask under pressure set outstanding Executive Secretaries apart. These skills are crucial for ensuring efficient office operations, supporting executives, and maintaining professionalism in high-stakes environments.

What is the work of an Executive Secretary?

An Executive Secretary provides administrative support to executives by managing schedules, organizing meetings, preparing reports, and handling correspondence. They often use office software and require strong organizational and communication skills to ensure efficient office operations.
More about Executive Secretary jobs
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Executive Secretary jobs near you
Infographic showing various Executive Secretary job openings in the United States as of June 2026, with employment types broken down into 94% Full Time, and 6% Part Time. Highlights an 95% Physical, 2% Hybrid, and 3% Remote job distribution, with an average salary of $52,149 per year, or $25.1 per hour.

Executive Secretary

Bowhead

Lompoc, CA • On-site

Other

Posted 9 days ago

Job description

Executive Secretary

Bowhead Information Technologies Service is seeking an Executive Secretary to support our Space Forces – Space customer.

Responsibilities

• Provide Executive Assistant support to S4S S0

• Complete admin duties to include preparing and reviewing internal/external documents and managing assigned taskings using the Task Management Tool (TMT) on the NIPRnet and SIPRnet coordinating with action officers to ensure they are aware of assigned tasks and due dates

• Manage calendar and engagements for the S0 Directorate leadership

• Take meeting minutes and document action items

• Answer routine telephone calls, direct calls and take messages, and engage with internal and external personnel to the organization

• Create, draft, proofread, edit, and coordinate correspondence, visual products, and graphics to include posters, flyers, diagrams, charts, and infographics

• Maintain tracking records and filing systems, archive files

• Maintain, update and serve as focal point for database, spreadsheets, or SharePoint lists

• Assist in coordinating, planning, scheduling, organizing, and execution of meetings, events, conferences, and off-sites

• Prepare access rosters and request security clearance transfers

• Help in ordering supplies or equipment and arranging for office equipment repairs

• Assist in the handling and processing of awards, decorations, and evaluations

• Additional administrative duties as assigned by the Government Point of Contact in concurrence with scope of work

• Compose written communication in response to a large volume of complex internal and external customer inquiries

• Assist in maintaining inventories, records, and receipts

• Provide support for scheduling and coordination of activities, conference rooms, calendar management, telephone conferences and messaging, travel arrangements and vouchers and briefing and correspondence review for grammar and formatting

• Serve as member of in/out processing team

• Ensure all necessary documentation is prepared on behalf of the inbound/outbound personnel to allow proper processing

• Maintain government records and database management process and procedures

• Process official tasks initiated by external or internal agencies

• Provide content management, document repository, and coordination on SharePoint with other S0 knowledge management personnel

Qualifications

• Bachelor's degree, experience with TMT, and 3+ years of administrative support experience for senior leadership (e.g. general/flag officer or senior executive level) required

• Advanced skills in Microsoft Office (Outlook, Word, PowerPoint, Excel, SharePoint, etc.)

• Maintains the specific skills, knowledge, and comprehension to perform all task functions quickly and accurately without supervision or assistance.

Physical Demands:

Must be able to lift up to 25pounds

Must be able to stand and walk for prolonged amounts of time

Must be able to twist, bend and squat periodically

Must currently hold an active Secret clearance at a minimum (Top Secret with SCI Eligibility is preferred). Individuals without a TS/SCI will be submitted for this clearance once onboarded to the project.

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