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Executive Secretary Jobs (NOW HIRING)

KPERS

Executive Secretary

Topeka, KS · On-site

$62K - $82K/yr

The Executive Secretary serves as a trusted administrative partner to the Executive Director, Executive Staff, and KPERS Board of Trustees. This highly visible role is ideal for a positive, organized ...

MyFlorida

Executive Secretary

Tallahassee, FL

$23K/yr

Executive Secretary The Florida Legislature is seeking to fill an Executive Secretary position available with the Joint Administrative Procedures Committee. The Joint Administrative Procedures ...

State of Florida

Executive Secretary

Tallahassee, FL · On-site

$23K/yr

Executive Secretary The Florida Legislature is seeking to fill an Executive Secretary position available with the Joint Administrative Procedures Committee. The Joint Administrative Procedures ...

KPERS

Executive Secretary

Topeka, KS · On-site

The Executive Secretary serves as a trusted administrative partner to the Executive Director, Executive Staff, and KPERS Board of Trustees. This highly visible role is ideal for a positive, organized ...

NYC Health Hospitals

Executive Secretary

New York, NY · On-site

$60K - $86K/yr

Under the direction of executive or senior leadership, serves as Executive Secretary with considerable latitude of initiative and judgment. Performs highly confidential and exceptionally difficult ...

Gnostech

Executive Secretary

Arlington, VA · On-site

Executive Secretary Salary * Commensurate with industry position, depending on experience. Travel * May involve travel approximately 10% of the time. We are seeking an Executive Secretary to join our ...

Gnostech

Executive Secretary Salary * Commensurate with industry position, depending on experience. Travel * May involve travel approximately 10% of the time. We are seeking an Executive Secretary to join our ...

Gnostech

Executive Secretary

Dayton, OH · On-site

Executive Secretary Salary * Commensurate with industry position, depending on experience. Travel * May involve travel approximately 10% of the time. We are seeking an Executive Secretary to join our ...

Florida Legislature

Executive Secretary

Tallahassee, FL

$33K - $45K/yr

General Summary This is executive secretarial work that includes duties of an administrative nature. Examples of Work Performed Maintains appointment calendar, prepares itineraries, and schedules ...

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Executive Secretary information

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$12

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How much do executive secretary jobs pay per hour?

As of Jun 6, 2026, the average hourly pay for executive secretary in the United States is $25.07, according to ZipRecruiter salary data. Most workers in this role earn between $19.71 and $27.88 per hour, depending on experience, location, and employer.

How does an Executive Secretary typically collaborate with senior management and other departments?

An Executive Secretary works closely with senior management, often serving as the primary point of contact for internal and external communications. They coordinate meetings, prepare reports, and handle confidential information, ensuring executives' schedules run smoothly. Collaboration with other departments is common, as Executive Secretaries may help organize cross-functional projects, relay important updates, and facilitate workflow between teams. Strong organizational and interpersonal skills are essential to manage these interactions efficiently and maintain professionalism in high-pressure situations.

What are Executive Secretaries?

Executive Secretaries are administrative professionals who provide high-level support to executives and senior managers within an organization. Their duties often include managing schedules, organizing meetings, handling correspondence, preparing reports, and maintaining confidential records. They play a key role in ensuring the efficiency of executive operations by coordinating communications and acting as a liaison between executives and other staff or external contacts. Executive Secretaries must possess strong organizational, communication, and problem-solving skills, as well as a high degree of discretion and professionalism.

What Is an Executive Secretary?

An executive secretary is an assistant to one or more high-ranking employees in a business or other organization. As an executive secretary, you are primarily responsible for completing administrative duties for your boss. Administration is a broad designation for tasks, but it generally includes scheduling, filing, and answering phone calls. However, executive secretaries typically take on some of the responsibilities of a personal assistant as well, which may require anything from managing the executive’s business affairs, like arranging travel and coordinating meetings, to running a wide variety of errands, whether business or personal. This career demands excellent communication and organization skills, which you can gain through experience in an entry-level administrative job.

What is the difference between Executive Secretary vs Administrative Assistant?

AspectExecutive SecretaryAdministrative Assistant
CredentialsHigh school diploma; some roles prefer post-secondary educationHigh school diploma; some roles may require post-secondary education
Work EnvironmentCorporate offices, executive departmentsVarious settings including offices, schools, healthcare
Employer & Industry UsageUsed in corporate, government, nonprofit sectors for supporting executivesCommon across industries for general administrative support
Primary ResponsibilitiesManaging schedules, handling correspondence, preparing reports for executivesManaging files, scheduling appointments, supporting teams

While both roles involve administrative support, an Executive Secretary primarily assists high-level executives with complex tasks and confidential matters, often requiring specialized skills. An Administrative Assistant provides broader support to teams or departments, handling general administrative duties. The roles overlap in skills like organization and communication but differ in scope and level of responsibility.

What are the key skills and qualifications needed to thrive as an Executive Secretary, and why are they important?

To thrive as an Executive Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, usually backed by a diploma or degree in business or office management. Familiarity with office software (like Microsoft Office Suite), calendar management tools, and sometimes shorthand or transcription systems is typically required. Strong communication, discretion, and the ability to multitask under pressure set outstanding Executive Secretaries apart. These skills are crucial for ensuring efficient office operations, supporting executives, and maintaining professionalism in high-stakes environments.
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Executive Secretary jobs near you
Infographic showing various Executive Secretary job openings in the United States as of May 2026, with employment types broken down into 94% Full Time, and 6% Part Time. Highlights an 86% Physical, 4% Hybrid, and 10% Remote job distribution, with an average salary of $52,149 per year, or $25.1 per hour.
Junior Executive Secretary

Junior Executive Secretary

Gnostech LLC

Arlington, VA

Other

Medical, Dental, Vision, Life, Retirement, PTO

Posted 11 days ago

Job description

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Careers >> Junior Executive Secretary
Junior Executive Secretary
Summary
Title: Junior Executive Secretary ID: 1181 Location: Arlington, VA
Description

Overview

Location

  • Arlington, VA

Job Title

  • Junior Executive Secretary

Salary

  • Commensurate with industry position, depending on experience.

Travel

  • May involve travel approximately 10% of the time.

We are seeking an Executive Secretary to join our team who will be responsible for providing executive-level administrative and clerical support. This is a full-time position. Responsibilities and Qualifications will include but are not limited to:

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Provide executive-level administrative tasking by conducting research, preparing statistical reports, managing taskers, and handling information requests.
  • Prepare correspondence, reports, memorandums, and emails for distribution across the organization.
  • Assist with travel vouchers.
  • Arrange conference calls and schedule meetings.
  • Compose calendars, schedules, and itineraries.

SUPERVISORY RESPONSIBILITIES

  • This position does not have any supervisor responsibilities.

QUALIFICATIONS

  • To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

KNOWLEDGE AND SKILLS

  • Strong working knowledge of Microsoft Office products, including Outlook and Teams.
  • Proficiency in video conferencing technology, including Video Tele Conferences, Webex, and Zoom.
  • Familiarity with the Defense Travel System (DTS).
  • Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
  • Familiarity with military customs and courtesies.
  • Understanding of Department of Defense processes.

EDUCATION and/or EXPERIENCE

  • BA/BS degree
  • 0-3 years of experience performing executive-level administrative support.

Minimum Security Clearance

  • Current active Secret Clearance

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • The employee must occasionally lift and/or move up to 30 pounds.
  • Specific vision abilities required by this job include close vision, depth perception and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Normal office environment. The noise level in the work environment varies between quiet and moderate.

COMPENSATION AND BENEFITS

We value our employees' time and efforts. Our commitment to your success is enhanced by our competitive compensation plus potential to earn an annual bonus and merit increase. We also offer an extensive benefits package including:

  • Health insurance
  • Dental insurance
  • Vision insurance
  • 401(k) retirement plan
  • 401(k) employer matching
  • Parental leave program
  • Company-paid life insurance
  • Company-paid short and long-term disability insurance
  • Flexible spending accounts (healthcare and dependent care)Accident and Critical Illness insurance
  • Health savings account
  • Paid time off
  • Paid holidays
  • Employee assistance program
  • Company paid training and certification program
  • Education Tuition Assistance for qualifying certificate and degree programs

DIVERSITY, EQUITY, and INCLUSION

Gnostech, LLC is committed to creating an equitable and inclusive workplace and we can only achieve this together.

Gnostech, LLC is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, or disability status. For more information, please visit www.eeoc.gov

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Headquarters650 Louis Drive, Suite 190
Warminster, PA 18974 Phone: (215) 443-8660 Fax: (267) 573-3308 West Coast Office2468 Historic Decatur Road, Suite 130
San Diego, CA 92106
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