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Executive Secretary Jobs (NOW HIRING)

Azend Pharma

Executive Secretary

South Plainfield, NJ

$20 - $25/hr

We are seeking a dedicated and detail-oriented Executive Secretary to provide top-notch administrative and organizational support to our C-suite executives. The ideal candidate will have a proven ...

Collabera Technologies

Executive Secretary

Chicago, IL · On-site

$20 - $29/hr

Executive Secretary Contract: Chicago, Illinois, US Salary Range: 20.00 - 29.00 | Per Hour Job Code: 370181 End Date: 2026-07-23 Days Left: 29 days, 3 hours left Apply Pay Rate - $20-$29/hr SKILL SET:

New

GovernmentJobs.com

Executive Secretary

Tallahassee, FL · On-site

Executive Secretarial Position This is executive secretarial work that includes duties of an administrative nature. Examples of Work Performed * Maintains appointment calendar, prepares itineraries ...

University of Utah

Executive Secretary

Salt Lake City, UT · On-site

$17 - $18/hr

Announcement Details Open Date 06/04/2026 Requisition Number PRN45264B Job Title Executive Secretary Working Title Executive Secretary Career Progression Track C Track Level FLSA Code Nonexempt ...

University of Utah

Executive Secretary

Salt Lake City, UT · On-site

$17 - $18/hr

Details Open Date 06/04/2026 Requisition Number PRN45264B Job Title Executive Secretary Working Title Executive Secretary Career Progression Track C Track Level FLSA Code Nonexempt Patient Sensitive ...

University of Utah

Executive Secretary

Campus, IL · On-site

$17 - $18/hr

Details Open Date 06/04/2026 Requisition Number PRN45264B Job Title Executive Secretary Working Title Executive Secretary Career Progression Track C Track Level FLSA Code Nonexempt Patient Sensitive ...

Azend Pharma

Executive Secretary

South Plainfield, NJ · On-site

$20 - $25/hr

We are seeking a dedicated and detail-oriented Executive Secretary to provide top-notch administrative and organizational support to our C-suite executives. The ideal candidate will have a proven ...

University of Utah

Executive Secretary

Campus, IL

$17 - $18/hr

Details Open Date 06/04/2026 Requisition Number PRN45264B Job Title Executive Secretary Working Title Executive Secretary Career Progression Track C Track Level FLSA Code Nonexempt Patient Sensitive ...

University of Utah

Executive Secretary

Salt Lake City, UT · On-site

$17 - $18/hr

Announcement Details Open Date 06/04/2026 Requisition Number PRN45264B Job Title Executive Secretary Working Title Executive Secretary Career Progression Track C Track Level FLSA Code Nonexempt ...

University of Utah

Executive Secretary

Campus, IL · On-site

$17 - $18/hr

Details Open Date 06/04/2026 Requisition Number PRN45264B Job Title Executive Secretary Working Title Executive Secretary Career Progression Track C Track Level FLSA Code Nonexempt Patient Sensitive ...

State of Florida

Executive Secretary

Tallahassee, FL · On-site

$23K/yr

Executive Secretary The Florida Legislature is seeking to fill an Executive Secretary position available with the Joint Administrative Procedures Committee. The Joint Administrative Procedures ...

Montgomery County, OH

Executive Secretary

Dayton, OH · On-site

$57K - $78K/yr

... executive secretarial, administrative and office procedures and thorough knowledge of the County Administrator and/or Assistant County Administrator's accountabilities and methods of operation in ...

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Executive Secretary information

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$12

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$39

How much do executive secretary jobs pay per hour?

As of Jun 26, 2026, the average hourly pay for executive secretary in the United States is $25.07, according to ZipRecruiter salary data. Most workers in this role earn between $19.71 and $27.88 per hour, depending on experience, location, and employer.

How much is the salary of an Executive Secretary?

The salary of an Executive Secretary typically ranges from $40,000 to $70,000 annually, depending on experience, location, and the size of the organization. Experienced secretaries with strong organizational and communication skills may earn higher salaries, especially in corporate or executive environments.

How does an Executive Secretary typically collaborate with senior management and other departments?

An Executive Secretary works closely with senior management, often serving as the primary point of contact for internal and external communications. They coordinate meetings, prepare reports, and handle confidential information, ensuring executives' schedules run smoothly. Collaboration with other departments is common, as Executive Secretaries may help organize cross-functional projects, relay important updates, and facilitate workflow between teams. Strong organizational and interpersonal skills are essential to manage these interactions efficiently and maintain professionalism in high-pressure situations.

What are Executive Secretaries?

Executive Secretaries are administrative professionals who provide high-level support to executives and senior managers within an organization. Their duties often include managing schedules, organizing meetings, handling correspondence, preparing reports, and maintaining confidential records. They play a key role in ensuring the efficiency of executive operations by coordinating communications and acting as a liaison between executives and other staff or external contacts. Executive Secretaries must possess strong organizational, communication, and problem-solving skills, as well as a high degree of discretion and professionalism.

What Is an Executive Secretary?

An executive secretary is an assistant to one or more high-ranking employees in a business or other organization. As an executive secretary, you are primarily responsible for completing administrative duties for your boss. Administration is a broad designation for tasks, but it generally includes scheduling, filing, and answering phone calls. However, executive secretaries typically take on some of the responsibilities of a personal assistant as well, which may require anything from managing the executive’s business affairs, like arranging travel and coordinating meetings, to running a wide variety of errands, whether business or personal. This career demands excellent communication and organization skills, which you can gain through experience in an entry-level administrative job.

What jobs pay 2000 a day?

Executive secretaries or executive assistants typically do not earn $2,000 a day; such high daily pay is usually associated with specialized roles like senior corporate executives, high-level consultants, or certain freelance professionals. These positions often require extensive experience, advanced skills, and sometimes certifications, and compensation can vary based on industry, location, and workload.

Is EA a dead-end job?

An Executive Secretary role can serve as a stepping stone to higher administrative or management positions, especially with experience and additional skills like project management or technology proficiency. Career advancement depends on individual performance, additional training, and organizational opportunities, so it is not inherently a dead-end job.

What is the difference between Executive Secretary vs Administrative Assistant?

AspectExecutive SecretaryAdministrative Assistant
CredentialsHigh school diploma; some roles prefer post-secondary educationHigh school diploma; some roles may require post-secondary education
Work EnvironmentCorporate offices, executive departmentsVarious settings including offices, schools, healthcare
Employer & Industry UsageUsed in corporate, government, nonprofit sectors for supporting executivesCommon across industries for general administrative support
Primary ResponsibilitiesManaging schedules, handling correspondence, preparing reports for executivesManaging files, scheduling appointments, supporting teams

While both roles involve administrative support, an Executive Secretary primarily assists high-level executives with complex tasks and confidential matters, often requiring specialized skills. An Administrative Assistant provides broader support to teams or departments, handling general administrative duties. The roles overlap in skills like organization and communication but differ in scope and level of responsibility.

What are the key skills and qualifications needed to thrive as an Executive Secretary, and why are they important?

To thrive as an Executive Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, usually backed by a diploma or degree in business or office management. Familiarity with office software (like Microsoft Office Suite), calendar management tools, and sometimes shorthand or transcription systems is typically required. Strong communication, discretion, and the ability to multitask under pressure set outstanding Executive Secretaries apart. These skills are crucial for ensuring efficient office operations, supporting executives, and maintaining professionalism in high-stakes environments.

What is the work of an Executive Secretary?

An Executive Secretary provides administrative support to executives by managing schedules, organizing meetings, preparing reports, and handling correspondence. They often use office software and require strong organizational and communication skills to ensure efficient office operations.
More about Executive Secretary jobs
What cities are hiring for Executive Secretary jobs? Cities with the most Executive Secretary job openings:
What are the most commonly searched types of Secretary jobs? The most popular types of Secretary jobs are:
Who are the top companies hiring for Executive Secretary jobs? The top employers for Executive Secretary jobs are:
What states have the most Executive Secretary jobs? States with the most job openings for Executive Secretary jobs include:
What job categories do people searching Executive Secretary jobs look for? The top searched job categories for Executive Secretary jobs are:
What are popular job titles related to Executive Secretary jobs? For Executive Secretary jobs, the most frequently searched job titles are:
Executive Secretary jobs near you
Infographic showing various Executive Secretary job openings in the United States as of June 2026, with employment types broken down into 94% Full Time, and 6% Part Time. Highlights an 95% Physical, 2% Hybrid, and 3% Remote job distribution, with an average salary of $52,149 per year, or $25.1 per hour.

Executive Secretary

Azend Pharma

South Plainfield, NJ

$20 - $25/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 10 days ago

Job description

Benefits:
  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance
  • Wellness resources

Job Summary:

We are seeking a dedicated and detail-oriented Executive Secretary to provide top-notch administrative and organizational support to our C-suite executives. The ideal candidate will have a proven track record of excellence, integrity, and professionalism, ensuring the seamless operation of executive tasks and responsibilities.
If you are passionate about supporting leaders, thrive in a dynamic environment, and are willing to go above and beyond, we would love to hear from you!
Key Responsibilities:

  • Act as the primary point of contact between executives and internal/external stakeholders.
  • Manage complex calendars, scheduling meetings, appointments, and travel arrangements.
  • Prepare, review, and manage correspondence, presentations, and reports with accuracy and confidentiality.
  • Anticipate executives' needs and proactively provide solutions.
  • Coordinate and organize executive events, meetings, and agendas.
  • Handle confidential information with utmost discretion and professionalism.
  • Ensure timely follow-up on action items and assist in prioritizing workload.
  • Support special projects and initiatives as required.
Qualifications:

  • Education: Bachelors degree preferred but not mandatory with relevant experience.
  • Experience:
    • 2-5 years of experience as an Executive Secretary or in a similar role supporting C-suite executives.
    • Proven ability to manage multiple tasks and priorities effectively in a fast-paced environment.
  • Skills:
    • Exceptional organizational and time-management skills.
    • Strong communication and interpersonal abilities.
    • Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and scheduling software.
    • High level of integrity, discretion, and emotional intelligence.
    • Ability to work independently while demonstrating a proactive and solution-oriented mindset.
Why Join Us?

  • Opportunity to work with industry leaders in a dynamic and innovative environment.
  • Competitive salary and benefits package.
  • Supportive and collaborative work culture.
  • Opportunities for personal and professional growth.