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Assistant To The Chairman Jobs in Rochester, NY (NOW HIRING)

CDS

Executive Assistant to the President/CEO

Webster, NY · On-site

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

The Executive Assistant to the President/CEO provides high level administrative support to senior leadership, ensuring efficient day to day operations and acting as a key point of coordination across ...

Learning Care Group

Assistant Director

Rochester, NY

$25.18/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

We offer flexible schedules that work for you, no nights or weekends, the ability to bring your ... The Assistant Director is responsible for the safe, effective operation of the school with the ...

Learning Care Group

Assistant Director

Rochester, NY · On-site

$25.18/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

The Assistant Director is responsible for the safe, effective operation of the school with the School Director, to achieve Learning Care Group's safety vision. In the Director's absence, the ...

Learning Care Group

Assistant Director

Rochester, NY

$25.18/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

The Assistant Director is responsible for the safe, effective operation of the school with the School Director, to achieve Learning Care Group's safety vision. In the Director's absence, the ...

Learning Care Group

Assistant Director

Rochester, NY · On-site

$25.18/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

We offer flexible schedules that work for you, no nights or weekends, the ability to bring your ... The Assistant Director is responsible for the safe, effective operation of the school with the ...

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Assistant To The Chairman information

What does an assistant to the chairman do?

An Assistant to the Chairman provides high-level administrative and organizational support to the chairman of a company or organization. This role often involves managing schedules, coordinating meetings, preparing reports and presentations, handling confidential information, and acting as a liaison between the chairman and other stakeholders. The assistant may also be responsible for travel arrangements, communication management, and supporting special projects as needed. Strong communication, organizational, and problem-solving skills are essential in this position.

What is the difference between Assistant To The Chairman vs Executive Assistant?

AspectAssistant To The ChairmanExecutive Assistant
Primary RoleSupports the Chairman with strategic and high-level administrative tasksSupports executives with administrative, scheduling, and communication tasks
Work EnvironmentCorporate boardrooms, executive officesOffice settings across various industries
Required CredentialsOften requires experience in corporate administration, strong communication skillsSimilar credentials, often with additional secretarial or administrative certifications

While both roles involve high-level administrative support, the Assistant To The Chairman focuses on assisting the Chairman with strategic and executive tasks, whereas the Executive Assistant typically supports other senior executives with day-to-day administrative duties.

What are the key skills and qualifications needed to thrive as an assistant to the chairman, and why are they important?

To thrive as an Assistant to the Chairman, you need strong organizational abilities, attention to detail, and experience managing complex schedules, often supported by a bachelor's degree in business or a related field. Familiarity with office productivity software, calendar management tools, and sometimes CRM systems is commonly required. Excellent communication, discretion, and proactive problem-solving are standout soft skills in this role. These competencies are vital for ensuring seamless executive support, maintaining confidentiality, and enabling the Chairman to focus on high-level strategic priorities.

What are some common challenges faced by an assistant to the chairman, and how can they be navigated effectively?

An Assistant to the Chairman often manages highly confidential information, coordinates complex schedules, and acts as a liaison between the Chairman and internal or external stakeholders. Balancing shifting priorities and maintaining discretion can be challenging, especially in fast-paced environments. Success in this role requires strong organizational skills, proactive communication, and the ability to anticipate the Chairman's needs. Building trust and staying adaptable are key to overcoming these challenges and ensuring seamless support.

What are popular job titles related to Assistant To The Chairman jobs in Rochester, NY?

For Assistant To The Chairman jobs in Rochester, NY, the most frequently searched job titles are:

What job categories do people searching Assistant To The Chairman jobs in Rochester, NY look for?

The top searched job categories for Assistant To The Chairman jobs in Rochester, NY are:

What cities near Rochester, NY are hiring for Assistant To The Chairman jobs?

Cities near Rochester, NY with the most Assistant To The Chairman job openings:

Assistant To The Chairman jobs near you
Infographic showing various Assistant To The Chairman job openings in Rochester, NY as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Executive Assistant to the President

Rochester Institute of Technology

Rochester, NY • On-site

Full-time

This job post has expired 1 day ago. Applications are no longer accepted.

Rochester Institute Of Technology rating

7.6

Company rating: 7.6 out of 10

Based on 32 frontline employees who took The Breakroom Quiz

289th of 618 rated colleges and universities

Job description

Essential Duties and Responsibilities
  • Direct the day-to-day operations of the Office of the President, ensuring efficient workflow, execution discipline, and alignment with institutional priorities.
  • Manage and prioritize the President's complex calendar, including meetings, events, travel, and strategic engagements.
  • Anticipate scheduling conflicts and make judgment-based decisions on meeting priorities, stakeholder access, and adjustments to plans.
  • Arranges and coordinate travel plans, including booking flights, accommodations, and transportation.
  • Manage logistics and prepare materials for high-level meetings, including preparing agendas, coordinating with participants, and ensuring all necessary materials are available.
  • Provides administrative and logistical support for internal/external/national boards, committees and/or councils which the President participates in.
  • Performs budget-related analysis, approves and processes expenses, reconciles purchases, and presents financial information to the President to assist with ongoing management and decision making regarding the President's Office finances and operations.
  • Maintain organized files, tracking systems, and follow-up processes to ensure timely execution of key initiatives and communications.
  • Interprets and advises the President on university policies and procedures.
  • Anticipate emerging issues, identify risks and opportunities, and proactively develop solutions with minimal direction.
  • Exercise independent judgment in prioritizing competing demands and advising the President on the optimal allocation of time, attention, and resources.
  • Draft and review high-level briefing materials, talking points, presentations, reports, and analyses that inform presidential actions, communications, and institutional priorities.
  • Serve as a primary point of contact and representative of the President, engaging internal and external stakeholders with authority, professionalism, and discretion.
  • Screen, prioritize, and respond to communications, often acting decisively on behalf of the President.
  • Draft and coordinate high-level correspondence with senior leadership, deans, faculty, staff, students, trustees, donors, community partners, and other external stakeholders.
  • Prepare and advise the President in participation regarding university events, donor meetings, community engagements, external speaking opportunities, and public appearances.
  • Maintain strict confidentiality and handle sensitive institutional information with the highest level of discretion.
  • Coordinate complex projects, events, and institutional initiatives that span multiple divisions and stakeholders.
  • Track action items, align stakeholders, and ensure timely follow-up across leadership teams.
  • Address complex inquiries or concerns escalated to the President, independently resolving or triaging issues as appropriate.
  • Assist with research and prepare detailed reports to support executive decision-making processes.
  • Plans and executes senior leader college/division wide events, meetings, retreats, and staff meetings.
  • Provide overall management and coordination of events at Liberty Hill
  • Performs other duties as assigned

Knowledge, Skills, and Abilities
  • Knowledge of office management, administrative procedures and policies, and university operations to ensure effective workflow and coordination
  • Knowledge of office software and databases, including tools for scheduling, data analysis, and managing academic records.
  • Knowledge of financial systems and budget tracking processes for maintaining expense reports and processing invoices.
  • Skill in scheduling, organizing, and coordinating meetings, appointments, and events for multiple stakeholders with complex calendars.
  • Skill in drafting and preparing professional documents, presentations, and communications.
  • Ability to work independently and handle multiple tasks simultaneously in a fast-paced environment while maintaining attention to detail.
  • Ability to handle confidential information with discretion, ensuring compliance with organizational and legal privacy standards.
  • Ability to maintain accurate and organized records, ensuring that academic and financial documentation is up-to-date and compliant with university standards.

Minimum Education and Experience
  • Bachelor's degree in related field
  • 7 years of related experience
  • Equivalent combination of experience and education may be considered

Job Level Overview
Operations, Administrative, Service, or Technical Support Level 4 - Advanced or lead role with deep subject matter expertise and/or functions as a formal or informal team lead. Leads challenging and non-routine tasks, assignments, and projects, often coordinating across teams and developing new methods or techniques. Mentors less experienced staff and reviews or delegates work.
Make an Impact at the Highest Level of the University!
This is more than an executive support role - it is an opportunity to serve as a trusted partner to the President and help advance the university's strategic priorities. We are seeking a highly organized, proactive professional who thrives in a fast-paced environment, anticipates challenges, exercises sound judgment, and manages complex initiatives with discretion and confidence. The successful candidate will play a key role in ensuring the effectiveness of the President's Office while engaging with campus and external stakeholders on matters of institutional importance.
FLSA Category
Exempt
Work Location
On Campus
Compensation
$62,400 - $87,200
Application Materials
When you are ready to complete an application for this position please be prepared to submit the below requested information. This will be required to ensure your application is processed in a timely manner.
Cover Letter, Curriculum Vitae or Resume
Candidates must be eligible to work in the United States.
Additional Details
In compliance with NYS's Pay Transparency Act, the salary range for this position is listed above. Rochester Institute of Technology considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. The hiring process for this position may require a criminal background check and/or motor vehicle records check. Any verbal or written offer made is contingent on satisfactory results, as determined by Human Resources. RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability in its hiring, admissions, educational programs and activities. RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, or similar applicable law.
If you need reasonable accommodation for any part of the application and hiring process, please contact the Human Resources office at 585-475-2424 or email your request to careers@rit.edu. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

What Rochester Institute Of Technology employees say

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About Rochester Institute of Technology

Sourced by ZipRecruiter

Rochester Institute of Technology (RIT) is a preeminent institution in the education services industry, located in Rochester, NY, US. Renowned globally for its innovative and industry-aligned education, RIT was established in 1829 and has since then been committed to offering academic rigor in fields of study with an emphasis on applied learning. This is evidenced by their broad spectrum of undergraduate and graduate programs in areas such as engineering, science, business, and fine arts. RIT's mission centers on providing technology-based educational programs for career-minded students.

Industry

Colleges, universities, and professional schools

Company size

1,001 - 5,000 Employees

Headquarters location

Rochester, NY, US

Year founded

1829

Social media

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