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Secretary Jobs in Maine (NOW HIRING)

Amicus

Executive Secretary (AMICUS)

Bangor, ME · On-site

Executive Secretary Job Role and Reporting Structure · The Executive Secretary reports directly to and provides administrative support to the CEO. · The position requires at least an associate ...

Encompass Health

Unit Secretary

Portland, ME · On-site

$43K - $53K/yr

Unit Secretary Career Opportunity Join a Team That Puts Your Passion for Helping Others First Are you looking for a career close to home and heart? Join Encompass Health as a Unit Secretary, playing ...

Maine Veterans Home

Administrative Secretary

Caribou, ME · On-site

$16 - $20.57/hr

Administrative Secretary Caribou, ME ( Job Type Full-time Description Full-Time | 40 Hours Per Week Schedule:Monday-Friday, 8:00 a.m. - 4:30 p.m. (some weekends and holidays may be required) Are you ...

Prime Healthcare

Unit Secretary

Lewiston, ME · On-site

$20 - $23.75/hr

Overview Unit Secretary Medical/Surgical Unit Part Time/Day Shift Central Maine Healthcare (CMH), a member of Prime Healthcare Foundation, is an integrated healthcare delivery system serving ...

Prime Healthcare

Unit Secretary

Lewiston, ME

$20 - $23.75/hr

Unit Secretary Medical/Surgical Unit Part Time/Day Shift Central Maine Healthcare (CMH), a member of Prime Healthcare Foundation, is an integrated healthcare delivery system serving approximately 400 ...

Central Maine Medical Center

Unit Secretary

Lewiston, ME · On-site

$20 - $23.75/hr

Overview Unit Secretary Medical/Surgical Unit Part Time/Day Shift Central Maine Healthcare (CMH), a member of Prime Healthcare Foundation, is an integrated healthcare delivery system serving ...

Maine Veterans' Homes

Administrative Secretary

Caribou, ME · On-site

$16 - $20.57/hr

We are seeking a friendly, dependable, and detail-oriented Administrative Secretary to join our team. This position serves as the first point of contact for residents, families, visitors, and staff ...

MAINE VETERANS HOMES

Administrative Secretary

Caribou, ME · On-site

$16 - $20.57/hr

We are seeking a friendly, dependable, and detail-oriented Administrative Secretary to join our team. This position serves as the first point of contact for residents, families, visitors, and staff ...

Northern Light Health

Unit Secretary

Bangor, ME · On-site

$43K - $52K/yr

Unit Secretary - 95634 Northern Light Eastern Maine Medical Center | US:ME:Bangor | Administrative Support | PRN Salary range- 18.25-21.45 USD Description Performs secretarial duties using specific ...

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All JobsSecretary JobsSecretary Jobs in Maine

Secretary information

See Maine salary details

$23.7K

$44.5K

$61K

How much do secretary jobs pay per year?

As of Sep 8, 2026, the average yearly pay for secretary in Maine is $44,484.00, according to ZipRecruiter salary data. Most workers in this role earn between $36,300.00 and $50,800.00 per year, depending on experience, location, and employer.

What does a secretary do?

A Secretary is often the first individual people come in contact with at a company, giving them the unofficial title as the “face of the organization.” They perform a wide range of tasks to assist the organization or company throughout the day. These tasks can include maintaining files, scheduling appointments or meetings, sending emails, recording meeting minutes, arranging guest travel arrangements, and answering phones. Secretaries frequently use computer software to create spreadsheets, manage databases, and produce documents, reports, and presentations. Some also gather data from a variety of sources, manage corporate libraries or manage stockrooms, buy supplies, and negotiate with vendors.

What are the key skills and qualifications needed to thrive as a secretary, and why are they important?

To thrive as a Secretary, you need strong organizational skills, attention to detail, and proficiency in office administration, usually supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and basic bookkeeping systems is typically required. Excellent communication, discretion, and multitasking abilities help a Secretary excel in managing multiple responsibilities and interacting with diverse stakeholders. These skills ensure smooth office operations, efficient information flow, and professional support for teams and executives.

How does a secretary typically manage competing priorities and urgent requests throughout the workday?

Secretaries often handle multiple tasks simultaneously, such as scheduling meetings, answering correspondence, and supporting various team members. Managing competing priorities requires strong organizational skills, the ability to assess the urgency of requests, and clear communication with supervisors and colleagues. Many secretaries use digital tools like calendars and task management software to stay on top of deadlines and ensure nothing is overlooked. Proactively clarifying expectations and regularly updating supervisors about progress can help manage workload effectively.

What is the difference between Secretary vs Administrative Assistant?

AspectSecretaryAdministrative Assistant
CredentialsHigh school diploma or equivalent; some roles may require certificationHigh school diploma; some roles may prefer additional certifications or training
Work EnvironmentOffice settings, often in legal, medical, or corporate environmentsVaries from office to administrative support across industries
Job ResponsibilitiesManaging schedules, answering phones, filing, and correspondenceSupporting office operations, coordinating meetings, handling reports
Usage & Search IntentOften searched for in legal, medical, or corporate contextsBroader, includes general office support roles

While both roles involve administrative support, secretaries typically focus on managing schedules and correspondence within specific industries like legal or medical. Administrative assistants often have broader responsibilities supporting overall office functions across various industries.

Do secretaries get paid a lot?

Secretaries typically earn a median annual salary that varies by location and experience, with many earning around $35,000 to $50,000. Salaries can increase with skills in office management, proficiency in software like Microsoft Office, and additional certifications. Overall, secretaries' pay is generally considered moderate compared to other administrative roles.
More about Secretary jobs

What are the most commonly searched types of Secretary jobs in Maine?

The most popular types of Secretary jobs in Maine are:

What are popular job titles related to Secretary jobs in Maine?

For Secretary jobs in Maine, the most frequently searched job titles are:

What job categories do people searching Secretary jobs in Maine look for?

The top searched job categories for Secretary jobs in Maine are:

What cities in Maine are hiring for Secretary jobs?

Cities in Maine with the most Secretary job openings:

What are popular job titles related to Secretary jobs in ME?

For Secretary jobs in ME, the most frequently searched job titles are:

Secretary jobs near you
Infographic showing various Secretary job openings in Maine as of August 2026, with employment types broken down into 2% As Needed, 82% Full Time, 14% Part Time, and 2% Contract. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution, with an average salary of $44,484 per year, or $21.4 per hour.

Executive Secretary (AMICUS)

Amicus

Bangor, ME • On-site

Full-time

Medical, Dental, Retirement, PTO

Re-posted 23 days ago

Job description

Description: Please note that the information found below is a general overview of the position of Executive Secretary and is not the actual complete job description, which can be obtained by contacting Denis Cranson, Human Resource Manager.  
Executive Secretary



Job Role and Reporting Structure

· The Executive Secretary reports directly to and provides administrative support to the CEO.

· The position requires at least an associate degree and five years of secretarial experience.

· The role demands independence, confidentiality, strong organizational skills, and flexibility to handle multiple tasks.


Professional Secretarial and Administrative Duties

· The Executive Secretary attends board meetings, produces minutes, and maintains accurate corporate records.

· The role involves preparing reports, managing legal, financial, and operational documents, including bylaws, policies, and contracts.

· The secretary supports/develops agency-wide policies and procedures, manuals, and forms, ensuring they are current and properly distributed.

· Tasks include maintaining personnel files, tracking certifications, managing incident reports and safety drills, and ensuring compliance with reporting requirements.

· The role involves supporting the coordination of employee recognition events.

· The role coordinates the annual insurance renewal process.


Office and Reception Support

· The Executive Secretary professionally greets visitors, answers calls, and directs inquiries.

· Office support includes managing supplies, equipment, and maintaining safety documentation.


Agency-wide Record Keeping and Compliance

· The Executive Secretary maintains critical records such as bylaws, board minutes, insurance, and legal documents.

· The role involves supporting agency audits, surveys, and accreditation processes.


Additional Responsibilities and Hours

· The Executive Secretary provides project support as assigned by the CEO.

· The position is full-time, generally from 8:00 am to 4:30 pm, Monday – Friday, in the Corporate Office, with a comprehensive full-time benefit package, including 100% employer-paid healthcare and dental insurance, all paid major holidays, tuition reimbursement, 401k match, and generous PTO schedule.


An application and resume are required before interview consideration for this position. For additional information or questions, please contact Denis in Human Resources.


Applications accepted until the position is filled. 

Amicus is an EOE Employer. 



Requirements:

EDUCATION & EXPERIENCE: The Executive Secretary will have a minimum of an Associate’s degree and a high level of administrative secretarial work experience in business and office management is required, preferably five years.


CONDITIONS OF EMPLOYMENT: The Executive Secretary must be able to comply with the essential duties of this job. This may include work on the computer for long periods of time and the ability to work under time constraints.


SPECIAL REQUIREMENTS: The Executive Secretary must be self-directed and have the ability to work independently; maintain confidentiality and to interact positively with a variety of people including persons served, Program Directors, and Board Directors. The Executive Secretary must possess strong skills in writing, presentation, organization, supervision, and time management. Flexibility is another must; projects with corporate office staff and Program Directors need to be balanced with other daily tasks.