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Secretary Jobs in Waterville, ME (NOW HIRING)

State of Maine

Secretary Associate Legal

Augusta, ME · On-site

$40K - $57K/yr

Secretary Associate Legal Opening Date: July 28, 2026 Closing Date: August 11, 2026 Job Class Code: 6560 Grade: 17 Salary: $40,081.60 - $57,699.20/year Bargaining Unit: Administrative Services ...

State of Maine

Secretary Associate Legal

Augusta, ME · On-site

$40K - $57K/yr

Secretary Associate Legal Opening Date: July 28, 2026 Closing Date: August 11, 2026 Job Class Code: 6560 Grade: 17 Salary: $40,081.60 - $57,699.20/year Bargaining Unit: Administrative Services ...

Maine

Secretary Associate Legal

Augusta, ME · Hybrid

$40K - $57K/yr

Secretary Associate Legal Opening Date: July 28, 2026 Closing Date: August 11, 2026 Job Class Code: 6560 Grade: 17 Salary: $40,081.60 - $57,699.20/year Bargaining Unit: Administrative Services ...

Rsu18

Substitute Secretary

Oakland, ME · On-site

$19.70/hr

Substitute Secretary Qualifications: High School Diploma Holds current Maine State Criminal History Records Check Description: The candidate for this position will substitute for secretaries in ...

Rsu18

Substitute Secretary

Oakland, ME · On-site

$19.70/hr

Substitute Secretary Qualifications: High School Diploma Holds current Maine State Criminal History Records Check Description: The candidate for this position will substitute for secretaries in ...

State of Maine

Secretary (Anticipated)

Augusta, ME · On-site

$17.64 - $24.80/hr

... secretarial support tasks, and 2) the ability to use independent decision-making on the appropriate processes to follow, information to process and actions to take in accordance with standard ...

State of Maine

Secretary (Anticipated)

Augusta, ME · On-site

$17.64 - $24.80/hr

... secretarial support tasks, and 2) the ability to use independent decision-making on the appropriate processes to follow, information to process and actions to take in accordance with standard ...

Maine

Secretary (Anticipated)

Augusta, ME · On-site

$17.64 - $24.80/hr

... secretarial support tasks, and 2) the ability to use independent decision-making on the appropriate processes to follow, information to process and actions to take in accordance with standard ...

Rsu18

Substitute Secretary

Oakland, ME · On-site

$19.70/hr

The candidate for this position will substitute for secretaries in various buildings, as needed. Deadline: None Location: District Salary Range: Hourly $19.70 Additional Information: This position is ...

Rsu18

Substitute Secretary

Oakland, ME

$19.70/hr

The candidate for this position will substitute for secretaries in various buildings, as needed. Deadline: None Location: District Salary Range: Hourly $19.70 Additional Information: This position is ...

Rsu18

Substitute Secretary

Oakland, ME · On-site

$19.70/hr

The candidate for this position will substitute for secretaries in various buildings, as needed. Deadline: None Location : District Salary Range: Hourly $19.70 Additional Information: This position ...

RSU 18

Substitute Secretary

Oakland, ME · On-site

$19.70/hr

The candidate for this position will substitute for secretaries in various buildings, as needed. Deadline: None Location : District Salary Range: Hourly $19.70 Additional Information: This position ...

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Showing results 1-20

All JobsSecretary JobsSecretary Jobs in Waterville, ME

Secretary information

See Waterville, ME salary details

$24.5K

$45.9K

$62.9K

How much do secretary jobs pay per year?

As of Aug 11, 2026, the average yearly pay for secretary in Waterville, ME is $45,859.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,400.00 and $52,400.00 per year, depending on experience, location, and employer.

How does a secretary typically manage competing priorities and urgent requests throughout the workday?

Secretaries often handle multiple tasks simultaneously, such as scheduling meetings, answering correspondence, and supporting various team members. Managing competing priorities requires strong organizational skills, the ability to assess the urgency of requests, and clear communication with supervisors and colleagues. Many secretaries use digital tools like calendars and task management software to stay on top of deadlines and ensure nothing is overlooked. Proactively clarifying expectations and regularly updating supervisors about progress can help manage workload effectively.

What are the key skills and qualifications needed to thrive as a secretary, and why are they important?

To thrive as a Secretary, you need strong organizational skills, attention to detail, and proficiency in office administration, usually supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and basic bookkeeping systems is typically required. Excellent communication, discretion, and multitasking abilities help a Secretary excel in managing multiple responsibilities and interacting with diverse stakeholders. These skills ensure smooth office operations, efficient information flow, and professional support for teams and executives.

What is the difference between Secretary vs Administrative Assistant?

AspectSecretaryAdministrative Assistant
CredentialsHigh school diploma or equivalent; some roles may require certificationHigh school diploma; some roles may prefer additional certifications or training
Work EnvironmentOffice settings, often in legal, medical, or corporate environmentsVaries from office to administrative support across industries
Job ResponsibilitiesManaging schedules, answering phones, filing, and correspondenceSupporting office operations, coordinating meetings, handling reports
Usage & Search IntentOften searched for in legal, medical, or corporate contextsBroader, includes general office support roles

While both roles involve administrative support, secretaries typically focus on managing schedules and correspondence within specific industries like legal or medical. Administrative assistants often have broader responsibilities supporting overall office functions across various industries.

Do secretaries get paid a lot?

Secretaries' salaries vary depending on experience, location, and the industry they work in. On average, secretaries earn a median annual wage that is below many higher-skilled professions, but experienced secretaries with specialized skills or certifications can earn higher pay. Salary ranges typically reflect the level of responsibility and the complexity of tasks performed.

What does a secretary do?

A Secretary is often the first individual people come in contact with at a company, giving them the unofficial title as the “face of the organization.” They perform a wide range of tasks to assist the organization or company throughout the day. These tasks can include maintaining files, scheduling appointments or meetings, sending emails, recording meeting minutes, arranging guest travel arrangements, and answering phones. Secretaries frequently use computer software to create spreadsheets, manage databases, and produce documents, reports, and presentations. Some also gather data from a variety of sources, manage corporate libraries or manage stockrooms, buy supplies, and negotiate with vendors.

More about Secretary jobs
What cities near Waterville, ME are hiring for Secretary jobs? Cities near Waterville, ME with the most Secretary job openings:
Secretary jobs near you
Infographic showing various Secretary job openings in Waterville, ME as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $45,859 per year, or $22 per hour.

Secretary Associate Legal

State of Maine

Augusta, ME • On-site

$40K - $57K/yr

Full-time

Medical, Dental, Retirement, PTO

Re-posted 24 days ago

State Of Maine rating

8.1

Company rating: 8.1 out of 10

Based on 89 frontline employees who took The Breakroom Quiz

8th of 50 rated states

Job description

If you are a current State of Maine employee, please submit your application through the internal application process using the Find Jobs report in PRISM. Seasonal employees who do not have PRISM access should apply through the State's career page and indicate on the application that they have previously worked for the State.
Secretary Associate Legal
Opening Date: July 28, 2026
Closing Date: August 11, 2026
Job Class Code: 6560
Grade: 17
Salary: $40,081.60 - $57,699.20/year
Bargaining Unit: Administrative Services
Position # 006000488
Join a dynamic team at the Office of Attorney General's Criminal Division! The Drug Task Force is looking to hire a motivated individual for a Secretary Associate Legal vacancy in our Augusta office, Monday - Friday, 8:00 am to 5:00 pm. The position provides support to multiple attorneys located throughout the State and works directly with the Drug Task Force Coordinator. The position involves complex legal clerical responsibilities and administrative details that require sound knowledge of legal processes, procedures, terminology, and documents.
Proficiency is required in word processing, document management, record keeping, data management, file preparation, organization and archiving, calendar management, careful scheduling for multiple attorneys, and a variety of communications. You must be able to communicate politely, clearly, and effectively with colleagues, court staff, members of the public, and attorneys employed both internally and externally to the OAG.
The ideal candidate must be self-directed, highly organized and highly accurate, with the ability to work efficiently and independently. It is essential that the successful candidate work well as part of a team and adapt to rapid changes in a fast-paced legal environment.
Typical Duties
  • Utilizing Microsoft Office Suite products for word processing, email, data entry, and spreadsheets.
  • Handling incoming and outgoing mail
  • Preparing and filing court documents, including pleadings, motions, orders, and subpoenas
  • Preparing and filing of electronic documents in the Unified Criminal Docket
  • Coordinating with various State, county, and municipal entities regarding pending matters
  • Opening case files
  • Organizing, copying and scanning documents
  • Entering case data in office databases
  • Proofreading legal documents for accuracy
  • Composing documents as instructed by attorneys
  • Researching, compiling, and analyzing complex information to reach a conclusion and/or make recommendations
  • Communicating pleasantly, clearly and effectively with colleagues, court staff, office staff, members of the public, and attorneys
  • Advising supervisors regarding the individual work and group operations
  • Developing and recommending new work methods for improving practices in a fast-paced legal practice
  • Participating in reception duties
  • Calendaring all deadlines and reminders
  • Archiving

Office of the Attorney General
Minimum Requirements:
Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of the principles and practices of office processes and administrative functions to perform complex secretarial support tasks, and 2) the ability to use independent judgment, initiative, and discretion to make determinations on varied matters. Plus: Competency in applying a solid knowledge of legal terminology and legal practices to perform complex secretarial tasks.
Preference will be given to individuals who meet the above qualifications, have experience with Microsoft Office Suite products, able to perform complex legal secretarial support tasks, are experienced working with multiple attorneys in a law office setting, have a solid knowledge of principles and practices of law office processes and are familiar with court rules and forms of pleadings.
Application Instructions
If you are interested in applying for this position, prepare a cover letter highlighting your experience and qualifications that make you a strong candidate for the position and the knowledge, skills and abilities required.
Include resume, cover letter, writing sample, three references (to include at least one work-related reference) and complete the online direct hire application.
The Department is not responsible for late receipt of applications due to mail service, faxing malfunctions or electronic transmission malfunctions.
Please direct all questions to Assistant Attorney General John Risler
BENEFITS
No matter where you work across Maine state government, you find employees who embody our state motto-"Dirigo" or "I lead"-as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:
  • Work-Life Balance - Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
  • Health Insurance Coverage- The State of Maine pays 85%-95% of employee-only premiums, depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
  • Health Insurance Premium Credit- Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements.
  • Dental Insurance- The State of Maine pays 100% of employee-only dental premiums ($350.40 annual value).
  • Retirement Plan- The State of Maine contributes 13.29% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.
  • Gym Membership Reimbursement- Improve overall health with regular exercise and receive up to $40 per month to offset this expense.
  • Health and Dependent Care Flexible Spending Accounts- Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.
  • Public Service Student Loan Forgiveness- The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office.
  • Living Resources Program - Navigate challenging work and life situations with our employee assistance program.
  • Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child-including fathers and adoptive parents-receive six weeks of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.
  • Voluntary Deferred Compensation- Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions.
  • Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.

Maine State Government and the Office of the Attorney General are Equal Opportunity employers. We celebrate diversity and are committed to creating an inclusive environment for all employees. We provide reasonable accommodations to qualified individuals with disabilities upon request.
If you are unable to complete the online application, please contact the Human Resources representative listed on the job opening you are interested in applying for. They will work with you for an alternative method of submitting.

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