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Secretary Jobs in Portland, ME (NOW HIRING)

Encompass Health Corporation

Unit Secretary

Portland, ME · On-site

$43K - $52K/yr

Unit Secretary Career Opportunity Join a Team That Puts Your Passion for Helping Others First Are you looking for a career close to home and heart? Join Encompass Health as a Unit Secretary, playing ...

Encompass Health

Unit Secretary

Portland, ME · On-site

$43K - $53K/yr

Unit Secretary Career Opportunity Join a Team That Puts Your Passion for Helping Others First Are you looking for a career close to home and heart? Join Encompass Health as a Unit Secretary, playing ...

Maine

Secretary Associate Legal

Portland, ME · On-site

$40K - $57K/yr

Secretary Associate Legal - Child Protection Division Opening Date: July 28, 2026 Closing Date: August 11, 2026 Job Class Code: 6560 Grade: 17 Salary: $40,081.60 - $57,699.20/year Bargaining Unit:

State of Maine

Secretary Associate Legal

Portland, ME · On-site

$40K - $57K/yr

Secretary Associate Legal - Child Protection Division Opening Date: July 28, 2026 Closing Date: August 11, 2026 Job Class Code: 6560 Grade: 17 Salary: $40,081.60 - $57,699.20/year Bargaining Unit:

Fisher & Phillips LLP

Litigation Secretary

Portland, ME · Hybrid

$29.44 - $46.15/hr

Portland, Maine/Fulltime/Hybrid Fisher Phillips, a premier international labor and employment law firm, is seeking a skilled and experienced Litigation Secretary to join our team. In this essential ...

Fisher & Phillips LLP

Litigation Secretary

Portland, ME · On-site

$29.44 - $46.15/hr

Portland, Maine/Fulltime/Hybrid Fisher Phillips, a premier international labor and employment law firm, is seeking a skilled and experienced Litigation Secretary to join our team. In this essential ...

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All JobsSecretary JobsSecretary Jobs in Portland, ME

Secretary information

See Portland, ME salary details

$25.1K

$47K

$64.5K

How much do secretary jobs pay per year?

As of Aug 11, 2026, the average yearly pay for secretary in Portland, ME is $47,007.00, according to ZipRecruiter salary data. Most workers in this role earn between $38,400.00 and $53,700.00 per year, depending on experience, location, and employer.

How does a secretary typically manage competing priorities and urgent requests throughout the workday?

Secretaries often handle multiple tasks simultaneously, such as scheduling meetings, answering correspondence, and supporting various team members. Managing competing priorities requires strong organizational skills, the ability to assess the urgency of requests, and clear communication with supervisors and colleagues. Many secretaries use digital tools like calendars and task management software to stay on top of deadlines and ensure nothing is overlooked. Proactively clarifying expectations and regularly updating supervisors about progress can help manage workload effectively.

What are the key skills and qualifications needed to thrive as a secretary, and why are they important?

To thrive as a Secretary, you need strong organizational skills, attention to detail, and proficiency in office administration, usually supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and basic bookkeeping systems is typically required. Excellent communication, discretion, and multitasking abilities help a Secretary excel in managing multiple responsibilities and interacting with diverse stakeholders. These skills ensure smooth office operations, efficient information flow, and professional support for teams and executives.

What is the difference between Secretary vs Administrative Assistant?

AspectSecretaryAdministrative Assistant
CredentialsHigh school diploma or equivalent; some roles may require certificationHigh school diploma; some roles may prefer additional certifications or training
Work EnvironmentOffice settings, often in legal, medical, or corporate environmentsVaries from office to administrative support across industries
Job ResponsibilitiesManaging schedules, answering phones, filing, and correspondenceSupporting office operations, coordinating meetings, handling reports
Usage & Search IntentOften searched for in legal, medical, or corporate contextsBroader, includes general office support roles

While both roles involve administrative support, secretaries typically focus on managing schedules and correspondence within specific industries like legal or medical. Administrative assistants often have broader responsibilities supporting overall office functions across various industries.

Do secretaries get paid a lot?

Secretaries' salaries vary depending on experience, location, and the industry they work in. On average, secretaries earn a median annual wage that is below many higher-skilled professions, but experienced secretaries with specialized skills or certifications can earn higher pay. Salary ranges typically reflect the level of responsibility and the complexity of tasks performed.

What does a secretary do?

A Secretary is often the first individual people come in contact with at a company, giving them the unofficial title as the “face of the organization.” They perform a wide range of tasks to assist the organization or company throughout the day. These tasks can include maintaining files, scheduling appointments or meetings, sending emails, recording meeting minutes, arranging guest travel arrangements, and answering phones. Secretaries frequently use computer software to create spreadsheets, manage databases, and produce documents, reports, and presentations. Some also gather data from a variety of sources, manage corporate libraries or manage stockrooms, buy supplies, and negotiate with vendors.

More about Secretary jobs
What are the most commonly searched types of Secretary jobs in Portland, ME? The most popular types of Secretary jobs in Portland, ME are:
What are popular job titles related to Secretary jobs in Portland, ME? For Secretary jobs in Portland, ME, the most frequently searched job titles are:
What job categories do people searching Secretary jobs in Portland, ME look for? The top searched job categories for Secretary jobs in Portland, ME are:
What cities near Portland, ME are hiring for Secretary jobs? Cities near Portland, ME with the most Secretary job openings:
Secretary jobs near you
Infographic showing various Secretary job openings in Portland, ME as of August 2026, with employment types broken down into 2% As Needed, 73% Full Time, 20% Part Time, 1% Temporary, and 4% Contract. Highlights an 94% Physical, 3% Hybrid, and 3% Remote job distribution, with an average salary of $47,007 per year, or $22.6 per hour.

Office Secretary (1931)

Regional School Unit 05

Freeport, ME • On-site

$23.86 - $28.26/hr

Full-time, Part-time

Re-posted 4 days ago

Job description

Position Type:
Secretarial/Clerical/Secretary
Date Posted:
7/9/2026
Location:
Freeport Middle School
RSU5 DURHAM-FREEPORT-POWNAL
Office Secretary - School Year (1931)
2026-2027
Freeport Middle School
Freeport Middle School is seeking an enthusiastic, positive, and student-centered individual to join our outstanding team as a Part-Time (.5 FTE) Office Secretary. This position works during the school year for 3.25 hours per school day. As one of the first people students, families, staff, and visitors interact with each day, this position plays a vital role in creating a welcoming and supportive school environment. The successful candidate will work alongside our full-time Administrative Secretary to ensure the front office operates efficiently while providing exceptional customer service.
Pay range is $23.86 - $28.26 as outlined in the Coastal Education Association Educational Support Professionals Collective Bargaining Agreement. Placement on scale will be determined based on years of similar experience.
Key responsibilities:
  • Manage daily student attendance.
  • Answer and direct incoming phone calls.
  • Welcome and assist students, families, staff, and visitors.
  • Assist with general office responsibilities and other administrative tasks.
  • Perform additional office duties as needed to support the daily operation of the school.

Qualifications:
The ideal candidate will:
  • Demonstrate outstanding interpersonal and communication skills.
  • Enjoy working with middle school students and families.
  • Be organized, dependable, and able to manage multiple tasks in a fast-paced environment.
  • Work collaboratively as part of a team.
  • Maintain confidentiality and professionalism.
  • Bring a strong work ethic, flexibility, and a consistently positive attitude to the position..

We look forward to welcoming our newest team member to FMS!
Requirements:
Must hold valid CHRC from the ME Dept. of Education.
Position remains open until suitable candidate is found.
Please apply directly on our district website: www.rsu5.org

Apply