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Entry Level Secretary Jobs in Maine (NOW HIRING)

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Entry Level Secretary information

See Maine salary details

$23.7K

$44.5K

$61K

How much do entry level secretary jobs pay per year?

As of Aug 30, 2026, the average yearly pay for entry level secretary in Maine is $44,484.00, according to ZipRecruiter salary data. Most workers in this role earn between $36,300.00 and $50,800.00 per year, depending on experience, location, and employer.

What is an entry level secretary?

An Entry Level Secretary provides administrative and clerical support to ensure the smooth operation of an office. Responsibilities typically include answering phones, scheduling appointments, handling correspondence, and maintaining records. This role requires good organizational skills, attention to detail, and basic computer proficiency. It is an excellent starting position for individuals looking to build a career in administration or office management.

What are the typical daily responsibilities of an entry level secretary?

As an Entry Level Secretary, your day-to-day tasks may include answering phones, managing calendars, scheduling meetings, handling correspondence, and maintaining files or office supplies. You might also assist with basic data entry, prepare simple reports or documents, and provide support to other team members or departments as needed. Collaboration with coworkers, supervisors, and visitors is common, so you'll regularly interact with a variety of people. These tasks help keep the office running smoothly and are an excellent opportunity to learn about business processes in a supportive environment.

What are the key skills and qualifications needed to thrive as an entry level secretary?

To succeed as an Entry Level Secretary, you need strong organizational skills, attention to detail, and proficiency in basic office software such as Microsoft Office Suite or Google Workspace, along with at least a high school diploma or equivalent. Familiarity with office equipment, scheduling tools, and basic data entry systems is commonly required, while additional certifications like Certified Administrative Professional (CAP) can be a plus. Excellent communication, time management, and a positive, service-oriented attitude help an entry level secretary stand out. These skills ensure efficient office operations, effective team support, and smooth handling of a variety of administrative tasks.

Can I be an entry level secretary with no experience?

Entry level secretary positions often do not require prior experience, focusing instead on basic skills such as organization, communication, and familiarity with office software like Microsoft Office. Employers may provide on-the-job training, making it possible for candidates with little or no experience to qualify for these roles.

How to work as an entry level secretary with no experience?

An entry level secretary role typically requires basic organizational and communication skills. To qualify, focus on developing proficiency in office software like Microsoft Office, demonstrate reliability, and highlight any relevant coursework or volunteer experience in your application. On-the-job training is common, so a positive attitude and willingness to learn are important.

What are the most commonly searched types of Secretary jobs in Maine?

The most popular types of Secretary jobs in Maine are:

What are popular job titles related to Entry Level Secretary jobs in Maine?

For Entry Level Secretary jobs in Maine, the most frequently searched job titles are:

What job categories do people searching Entry Level Secretary jobs in Maine look for?

The top searched job categories for Entry Level Secretary jobs in Maine are:

Entry Level Secretary jobs near you
Infographic showing various Entry Level Secretary job openings in Maine as of August 2026, with employment types broken down into 2% As Needed, 78% Full Time, 15% Part Time, 1% Temporary, and 4% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $44,484 per year, or $21.4 per hour.

Customer Representative Associate II / Bureau of Motor Vehicles / Multiple Vacancies

Maine

Augusta, ME • On-site

$17.30 - $24.91/hr

Full-time

Medical, Dental, Retirement, PTO

Posted 16 days ago

Job description

If you are a current State of Maine employee, please submit your application through the internal application process using the Find Jobs report in PRISM. Seasonal employees who do not have PRISM access should apply through the State's career page and indicate on the application that they have previously worked for the State.

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Department: Secretary of State / Bureau of Motor Vehicles
Division: Exams

Location: Augusta
Schedule: Monday - Friday, 8:00 am - 5:00 pm

Grade: 13

Salary: $17.30 - $24.91

Closing Date: August 28, 2026

Join Our Team at the Department of the Secretary of State:

At the Department of the Secretary of State, we are a team dedicated to providing efficient and exceptional service to our community. We prioritize work-life balance and offer great benefits to support our team in achieving professional success while maintaining personal well-being. Join a team that fosters a culture of teamwork, integrity, and continuous improvement, offering opportunities for growth and making a meaningful impact on the lives of our citizens.

Are you ready to make a difference?

We are looking for dedicated and collaborative individuals who thrive in a fast-paced, customer-focused environment. If you are passionate about delivering outstanding public service, contributing to a high-performing team, and supporting the people of Maine every day, we want you on our team.

About the Position:

The Customer Representative Associate II plays a key role in processing over 50,000 annual driver examinations statewide and ensuring compliance with Maine and federal licensing regulations within the Exams Unit. In this fast-paced, customer-focused position, you'll assist the public and 13 branch offices with exam scheduling, application processing, and regulatory requirements, including CDL and FMCSA standards. Ideal candidates are detail-oriented, organized, and committed to delivering outstanding service while supporting the safe and efficient licensing of Maine's drivers.

What We're Looking For:

  • Team Collaboration:Ability to work effectively within a team, contributing to shared goals and helping others succeed.

  • Communication Skills:Clear and effective communication with colleagues, management, and stakeholders to ensure alignment and clarity.

  • Adaptability:Willingness and ability to adapt to changing priorities, processes, and technologies.

  • Problem-Solving:Strong critical thinking skills to identify issues and propose innovative solutions.

  • Attention to Detail:A focus on accuracy and thoroughness in completing tasks and managing responsibilities.

  • Professionalism:Maintain a positive and respectful work environment through thoughtful, courteous interactions.

Key Competencies We Value:

  • Emotional Intelligence:Empathetic, self-aware, and able to manage high-stress interactions with tact.

  • Conflict Resolution:Handle difficult or emotional customer situations with patience and effectiveness.

  • Time Management:Prioritize tasks and complete assignments accurately and on time.

  • Commitment to Excellence:Dedication to high-quality work, accuracy, and upholding public trust.

  • Continuous Improvement:A mindset focused on improving processes, learning new skills, and supporting team development.

In this role, you will:

  • Provide customer service via phone, email, and in person-including handling inquiries and resolving concerns.

  • Review and process applications, verify documentation, and ensure regulatory compliance.

  • Schedule, reschedule, and cancel exams while maintaining accurate records.

  • Perform daily CDLIS checks and ensure medical certifications meet FMCSA requirements.

  • Communicate with driving schools and support internal branch operations.

  • Interpret and apply policies and procedures to real-world scenarios.

Preference will be given to candidates who bring digital fluency and a process-improvement mindset:

Comfort learning and adopting new technologies, experience streamlining or digitizing paper-based work, clear written communication, curiosity about emerging workplace tools, and the judgment to evaluate and verify their output before relying on it.

  • Strong Communication Skills:Ability to provide excellent customer service over the phone, including clear articulation, active listening, and empathy.

  • Exceptional Multi-tasking Abilities:Comfortable handling multiple tasks or systems simultaneously while maintaining focus and attention to detail.

  • Adaptability and Flexibility:Open to change and able to shift priorities or duties quickly in a dynamic work environment.

  • Positive Attitude:Maintains a calm, professional demeanor under pressure and contributes to a supportive team environment.

MINIMUMQUALIFICATIONS:

(Entry level knowledges, skills, and/or abilities may be acquired through, BUTARENOTLIMITEDTO the following coursework/training and/or experience.)

Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of the principles and practices of quality customer service to perform complex work in assisting the public with applications, fees, examinations, or social services that have an eligibility or compliance component; and 2) the ability to use independent decision-making on the appropriate processes to follow, information to process, and actions to take in accordance with standard procedures.

All positions in this classification assume the qualifications of: Customer Representative Assistant I, Customer Representative Assistant II and Customer Representative Associate I.

Applicants must be authorized to work in the United States. Please note that this position is not eligible for visa sponsorship or STEM OPT extensions, and successful candidates will be required to complete an I-9 form upon hire.

The successful candidate must pass a National Criminal Background check, which may include fingerprinting.

Why Join Our Team?


We believe in supporting our workforce's health and well-being with a valuable total compensation package, including:

Work-Life Fit:Take time for yourself with 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.

Health Insurance Coverage:The State of Maine pays85%-95% of employee-only premiums ($12,213.60 - $14,790.59 annual value), depending on salary. Use this chart to find thepremium costsfor you and your family, including the percentage of dependent coverage paid by the State.

Dental Insurance: The State of Maine pays 100% of employee-only dental premiums ($365.28 annual value).

Retirement Plan: The State contributes the equivalent of 14.06% of the employees' pay towards the Maine Public Employees Retirement System (MainePERS).

Gym Membership Reimbursement: Improve overall health with regular exercise and receive up to $40 per month to offset this expense.

Health and Dependent Care Flexible Spending Accounts: Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.

Public Service Student Loan Forgiveness: The State of Maine is a qualified employer for this federal program. For more information, visit theFederal Student Aid office.

Living Resources Program: Navigate challenging work and life situations with our employee assistance program.

Parental leave:is one of the most important benefits for any working parent. All employees who are welcoming a child-including non-birthing and adoptive parents-receivesix weeks of fully paid parental leave. Additional unpaid leave may also be available, under theFamily and Medical Leave Act.

Voluntary Deferred Compensation: Save additional pre-tax funds for retirement in aMaineSaves 457(b) accountthrough payroll deductions.

Contact information:


Questions about this position should be directed to Terri Kanaris Talent Acquisitions Specialist, via emailTerri.Kanaris@Maine.gov

Application Instructions:

To apply, click "Apply for this opening" and upload your cover letter, resume, and any relevant transcripts or certifications. Your resume must include month/year for each position and list related duties and responsibilities. Please note if any experience was part-time.


Need a paper application? Download one [HERE] or call 207-441-9993.

Submit paper applications, cover letter, and resume before the closing date to:

Office of Human Resources
Secretary of State, Office of Human Resources
101 Hospital Street
Augusta, ME 04330
Fax: 207-624-9313

We are an Equal Opportunity Employer committed to building an inclusive workplace that respects and values diversity across all backgrounds.

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If you are unable to complete the online application, please contact the Human Resources representative listed on the job opening you are interested in applying for. They will work with you for an alternative method of submitting.

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