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Entry Level Secretary Jobs in Maine (NOW HIRING)

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Entry Level Secretary information

See Maine salary details

$23.7K

$44.5K

$61K

How much do entry level secretary jobs pay per year?

As of Aug 10, 2026, the average yearly pay for entry level secretary in Maine is $44,484.00, according to ZipRecruiter salary data. Most workers in this role earn between $36,300.00 and $50,800.00 per year, depending on experience, location, and employer.

How to work as an entry level secretary with no experience?

An entry level secretary role typically requires basic organizational and communication skills. To qualify, focus on developing proficiency in office software like Microsoft Office, demonstrate reliability, and highlight any relevant coursework or volunteer experience in your application. On-the-job training is common, so a positive attitude and willingness to learn are important.

Can I be an entry level secretary with no experience?

Entry level secretary positions often do not require prior experience, focusing instead on basic skills such as organization, communication, and familiarity with office software like Microsoft Office. Employers may provide on-the-job training, making it possible to start without previous experience in the role.

What is an entry level secretary?

An Entry Level Secretary provides administrative and clerical support to ensure the smooth operation of an office. Responsibilities typically include answering phones, scheduling appointments, handling correspondence, and maintaining records. This role requires good organizational skills, attention to detail, and basic computer proficiency. It is an excellent starting position for individuals looking to build a career in administration or office management.

What are the typical daily responsibilities of an entry level secretary?

As an Entry Level Secretary, your day-to-day tasks may include answering phones, managing calendars, scheduling meetings, handling correspondence, and maintaining files or office supplies. You might also assist with basic data entry, prepare simple reports or documents, and provide support to other team members or departments as needed. Collaboration with coworkers, supervisors, and visitors is common, so you'll regularly interact with a variety of people. These tasks help keep the office running smoothly and are an excellent opportunity to learn about business processes in a supportive environment.

What are the key skills and qualifications needed to thrive as an entry level secretary?

To succeed as an Entry Level Secretary, you need strong organizational skills, attention to detail, and proficiency in basic office software such as Microsoft Office Suite or Google Workspace, along with at least a high school diploma or equivalent. Familiarity with office equipment, scheduling tools, and basic data entry systems is commonly required, while additional certifications like Certified Administrative Professional (CAP) can be a plus. Excellent communication, time management, and a positive, service-oriented attitude help an entry level secretary stand out. These skills ensure efficient office operations, effective team support, and smooth handling of a variety of administrative tasks.

What are the most commonly searched types of Secretary jobs in Maine? The most popular types of Secretary jobs in Maine are:
What are popular job titles related to Entry Level Secretary jobs in Maine? For Entry Level Secretary jobs in Maine, the most frequently searched job titles are:
What job categories do people searching Entry Level Secretary jobs in Maine look for? The top searched job categories for Entry Level Secretary jobs in Maine are:
Entry Level Secretary jobs near you
Infographic showing various Entry Level Secretary job openings in Maine as of August 2026, with employment types broken down into 2% As Needed, 80% Full Time, 12% Part Time, 1% Temporary, and 5% Contract. Highlights an 94% Physical, 3% Hybrid, and 3% Remote job distribution, with an average salary of $44,484 per year, or $21.4 per hour.

Secretary Specialist - Executive Assistant - Commissioner's Office

Maine

Gardiner, ME • On-site

$22.63 - $32.54/hr

Full-time

Medical, Dental, Retirement, PTO

Posted 12 days ago

Job description

If you are a current State of Maine employee, please submit your application through the internal application process using the Find Jobs report in PRISM. Seasonal employees who do not have PRISM access should apply through the State's career page and indicate on the application that they have previously worked for the State.

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Department of Professional & Financial Regulation (and Boards)- Commissioner's Office

Job Class Code: 6586
Grade: 20/Confidential
Salary: $22.63 - $32.54/Hour
Location: Gardiner, ME (temporary; expected to move to 221 Sate Street, Augusta in 2028)

Opening Date: July 29, 2026
Closing Date: August 12, 2026

Ifyou'rean experienced executive assistant who excels at keeping leaders organized and informed, this is an opportunity to make a meaningful impact on the people of Maine.

As the Executive Assistant to the Commissioner, you'll serve as a trusted advisor and strategic partner to the Department of Professional and Financial Regulation's commissioner and senior leadership team, helping advance the department's mission of protecting Maine consumers through the licensing and regulation of professions, occupations, and financial industries.

In this highly visible role, you'll coordinate executive priorities, research and analyze complex issues, develop and improve policies and procedures, support legislative initiatives, and serve as a key point of contact for agency leadership, the Governor's Office, elected officials, stakeholders, and the public. Success in this position requires exceptional judgment, discretion, and the ability to adapt quickly as priorities evolve.

WhatYou'llDo

While no two days are the same, you can expect to:

  • Manage the Commissioner's calendar, scheduling, travel, and meetinglogistics, ensuring priorities are organized and deadlines stay on track.

  • Serve as liaison between the Commissioner, senior leadership team, and agency staff with other state agencies and the public.

  • Independently compose,reviewor coordinate executive communications and correspondence, researchcomplexor sensitive issues, and prepare briefing materials, reports, and responses to constituent matters received through the Governor's Office, including legislative session support.

  • Draft, update, and interpret department policies, procedures, and guidance

  • Take the initiative to recommend improvements to increase organizational efficiency, including recruitment materials and employee training resources.

  • Plan in-person and virtual events.

  • Assisting the Commissioner's Office Records Officer with records management (retention, archival, and disposal).

  • Coordinatescontent and technical components of the agency's websitein coordination with the management team tocomply withstate website requirements.

What You'll Bring

  • Experience providing executive-level administrative support and managing executive correspondence.

  • Strong organizational and project management skills.

  • Excellent written and verbal communication abilities.

  • Ability to research and analyze complex issues, prepare reports and briefing materials, recommend solutions, and implement process improvements.

  • Ability to work effectively with people from diverse backgrounds and perspectives.

  • Ability to adapt to changing priorities, manage competing deadlines, perform effectively under pressure, and accept feedback.

  • Ability to balance responsiveness to leadership direction with initiative and judgment needed to independentlyaccomplishassignedobjectives, seeking direction as needed.

  • Ability to interpret policies and procedures.

  • Curiosity, willingness to learn, and a can-do attitude.

MINIMUMQUALIFICATIONS:(Entry level knowledges, skills, and/or abilities may be acquired through,BUTARENOTLIMITEDTOthe following coursework/training and/or experience.)

Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a proficient knowledge of the principles and practices of office processes and administrative functions to perform advanced secretarial tasks in assisting management with statewide programs and polices, and 2) the ability to use independent judgment, initiative, and decision-making on complex administrative matters. All positions in this classification assume the qualifications of: Secretary and Secretary Associate.

Preferred Qualifications

  • Prior experience supporting high level executives within a government or public sector entity.

  • Experience with of State of Maine policies and practices, including human resources and procurement.

  • Demonstrated experienceinitiatingchanges to improve efficiency or effectiveness of businessoperations.Knowledgeof state government records management.

  • Experience researching and drafting policies, and procedures.

  • Proficiencywith Microsoft Office, Excel, TEAMs, One Drive, and Adobe Pro, including understanding of ADA compliant formatting.

For questions, please reach out to Kristina Lunner @ Kristina.Lunner@maine.gov

Benefits of working for the State of Maine:

No matter where you work across Maine state government, you find employees who embody our state motto-"Dirigo" or "I lead"-as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

  • Work-Life Fit- Rest is essential. Take time for yourself using13 paid holidays, 12 days of sick leave, and3+ weeks of vacation leaveannually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.

  • Health Insurance Coverage- The State of Maine pays85%-100%of employee-only premiums ($12,845.82 - $15,112.76 annual value), depending on salary. Use this chart to find thepremium costsfor you and your family, including the percentage of dependent coverage paid by the State.

  • Health Insurance Premium Credit- Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information aboutprogram requirements.

  • Dental Insurance- The State of Maine pays 100% of employee-only dental premiums ($395.72 annual value).

  • Retirement Plan- The State contributes the equivalent of 18.86% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS).

  • Parental leaveis one of the most important benefits for any working parent. All employees who are welcoming a child-including non-birthing and adoptive parents-receivesix weeks of fully paid parental leave. Additional, unpaid leave may also be available, under theFamily and Medical Leave Act.

State employees are eligible for anextensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.

Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated foranything less than full-time.

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.

If you're looking for a great next step, and want to feel good about what you do, we'd love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

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If you are unable to complete the online application, please contact the Human Resources representative listed on the job opening you are interested in applying for. They will work with you for an alternative method of submitting.

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