ZipRecruiter

Log In

2

Entry Level Receptionist Jobs in Maine (NOW HIRING)

All JobsReceptionist JobsEntry Level Receptionist JobsEntry Level Receptionist Jobs in Maine

Entry Level Receptionist information

See Maine salary details

$10

$16

$26

How much do entry level receptionist jobs pay per hour?

As of Aug 10, 2026, the average hourly pay for entry level receptionist in Maine is $16.14, according to ZipRecruiter salary data. Most workers in this role earn between $14.42 and $16.30 per hour, depending on experience, location, and employer.

What is an entry level receptionist?

Entry level receptionists are professionals who manage the front desk and perform basic administrative tasks in an office setting. Their responsibilities often include greeting visitors, answering phone calls, handling mail, and assisting other staff with clerical duties. This role typically requires good communication skills, basic computer knowledge, and a friendly demeanor. Entry level receptionists play a key role in creating a positive first impression for clients and guests. The position is often a starting point for those interested in administrative or office management careers.

How to get hired as an entry level receptionist with no experience?

To get hired as an entry level receptionist with no experience, focus on developing strong communication and organizational skills, and highlight any customer service or administrative tasks you've performed. Creating a professional resume that emphasizes reliability, a positive attitude, and willingness to learn can improve your chances. Gaining familiarity with office software like Microsoft Office or Google Workspace can also be beneficial during the application process.

What does an entry level receptionist do?

An entry-level receptionist provides customer service and performs general administrative tasks in an office environment. As an entry-level receptionist, you may work alongside a more experienced receptionist to receive on-the-job training until you’re ready to handle the job independently. You greet guests and visitors to the office, sign for packages, accept mail deliveries, process outgoing mail, answer phone calls, make copies of documents, and file important records both electronically and as hard copies. You also take messages and deliver them to the appropriate parties, manage calendars, and schedule appointments.

What is the difference between Entry Level Receptionist vs Administrative Assistant?

AspectEntry Level ReceptionistAdministrative Assistant
Required CredentialsHigh school diploma or equivalentHigh school diploma; some roles may prefer post-secondary education
Work EnvironmentFront desk, customer service, greeting visitorsOffice setting, handling correspondence, scheduling, and document management
Employer & Industry UsageCommon in healthcare, corporate, hospitalityWidespread across industries, often with more responsibilities
Search & Comparison IntentOften searched by entry-level job seekers or those new to administrative rolesCompared for roles with broader administrative duties

The main difference between an Entry Level Receptionist and an Administrative Assistant lies in their responsibilities. Receptionists primarily handle front desk duties and visitor interactions, while Administrative Assistants perform a wider range of office tasks, including scheduling and document management. Both roles require similar credentials but differ in scope and daily duties.

What are the key skills and qualifications needed to thrive as an entry level receptionist, and why are they important?

To thrive as an Entry Level Receptionist, you need strong organizational skills, basic computer literacy, and a high school diploma or equivalent. Familiarity with office phone systems, scheduling software, and word processing tools like Microsoft Office is commonly required. Excellent verbal communication, professionalism, and a friendly demeanor help create a welcoming environment and support efficient office operations. These skills and qualities are essential for ensuring smooth front-desk operations and leaving a positive impression on visitors and clients.

What are some common challenges faced by entry level receptionists, and how can they be overcome?

Entry level receptionists often encounter challenges such as managing a high volume of phone calls, balancing multiple tasks simultaneously, and handling difficult visitors or clients. Adapting to these demands involves developing strong organizational skills, practicing clear and polite communication, and seeking support or clarification when needed. Over time, gaining familiarity with office protocols and leveraging digital tools for scheduling and communication can help new receptionists become more efficient and confident in their role.
More about Entry Level Receptionist jobs
What are the most commonly searched types of Receptionist jobs in Maine? The most popular types of Receptionist jobs in Maine are:
What are popular job titles related to Entry Level Receptionist jobs in Maine? For Entry Level Receptionist jobs in Maine, the most frequently searched job titles are:
What job categories do people searching Entry Level Receptionist jobs in Maine look for? The top searched job categories for Entry Level Receptionist jobs in Maine are:
What cities in Maine are hiring for Entry Level Receptionist jobs? Cities in Maine with the most Entry Level Receptionist job openings:
Entry Level Receptionist jobs near you
Infographic showing various Entry Level Receptionist job openings in Maine as of July 2026, with employment types broken down into 1% As Needed, 80% Full Time, 15% Part Time, 1% Temporary, and 3% Contract. Highlights an 99% Physical, and 1% Remote job distribution, with an average salary of $33,576 per year, or $16.1 per hour.

Receptionist/Office Services Specialist

Fisher & Phillips LLP

Portland, ME • On-site

$20.73 - $25.13/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 26 days ago

Job description

Portland, Maine, Full-time, Onsite
Fisher Phillips, a premier international labor, and employment law firm is seeking a skilled and experienced Receptionist/Office Services Specialist to join our Portland, Maine Team. This essential role helps ensure the seamless operation of the office by providing exceptional client service, administrative support, and office services assistance. The ideal candidate is organized, detail-oriented, and committed to delivering a professional experience for clients, visitors, and colleagues. Recent college graduates will be considered for this entry-level opportunity. A professional demeanor and strong commitment to client service are essential.
Key Responsibilities
Visitor Management & Reception
  • Serve as the first point of contact for all visitors, including clients, attorneys, firm personnel from other offices, vendors, and delivery personnel.
  • Prepare for scheduled visitors and meetings.
  • Greet visitors warmly, assist with their needs, and maintain a welcoming and professional reception area.
  • Answer and route incoming telephone calls, take accurate messages, and ensure prompt, courteous communication.

Meetings, Events & Office Support
  • Schedule, prepare, and maintain conference rooms for meetings, ensuring they are organized and equipped with necessary materials.
  • Coordinate with meeting hosts regarding room setup and meeting requirements.
  • Manage the office conference room calendar and support office events as needed.
  • Ensure conference rooms remain presentable and available for unscheduled use.

Administrative & Secretarial Support
  • Provide overflow administrative support, including time entry, document preparation, copying, scanning, expense processing, and other clerical tasks.
  • Assist attorneys and staff with additional administrative projects as assigned.

Office Equipment & Supplies
  • Monitor and replenish paper and supplies for printers and copiers; coordinate maintenance and service requests as needed.
  • Maintain office supply inventory and coordinate ordering and deliveries.
  • Manage off-site records storage by entering and maintaining box information in the firm's database.

Communication & Coordination
  • Serve as a professional point of contact for clients, attorneys, opposing counsel, vendors, and visitors.
  • Communicate effectively through clear, timely, and professional verbal and written correspondence.

Mail & Package Services
  • Receive, sign for, and distribute incoming mail and deliveries.
  • Process incoming faxes and notify recipients of packages and deliveries.
  • Maintain package delivery logs and ensure timely distribution.
  • Perform occasional local deliveries and pick-ups as needed.

Common Areas & Kitchen Maintenance
  • Stock and replenish kitchen supplies, snacks, beverages, and coffee station items.
  • Maintain the cleanliness and organization of all common areas, including the reception area, conference rooms, and kitchen.
  • At the end of each day, ensure the kitchen is clean by wiping surfaces, loading or running the dishwasher, and restocking supplies as needed.

Project & Deadline Management
  • Keep appropriate personnel informed of project status, deadlines, and progress.
  • Respond promptly and thoroughly to requests and inquiries.
  • Prioritize multiple assignments while maintaining accuracy and attention to detail.

Requirements
  • Bachelor's degree preferred; recent college graduates are encouraged to apply.
  • Strong computer proficiency and the ability to operate standard office equipment, including multi-line phone systems, copiers, scanners, printers, and related technology.
  • Willingness and ability to quickly learn firm software, including iManage and Concur.
  • Strong organizational, communication, and customer service skills.

The hourly rate range for this position is $20.73 - $25.13. Actual base pay within this range will be determined by several components, including but not limited to, location, relevant experience, internal equity, skills, qualifications, and other job-related factors permitted by law.
Why Join Us
At Fisher Phillips, we recognize that exceptional talent is the foundation of our success, enabling us to deliver outstanding service to both our internal and external clients. Joining our team means collaborating in a professional yet dynamic environment that leverages cutting-edge technology. Our leadership is committed to fostering your professional growth and providing opportunities to challenge yourself in meaningful ways.
We believe in rewarding talent with more than just a competitive salary. Our comprehensive benefits package includes health, dental, and vision insurance, a 401(k) with profit sharing, generous paid time off, and holidays.
Your well-being is our priority. We offer 24/7 telehealth services, a variety of wellness programs, and additional optional benefits designed to support your unique lifestyle. At Fisher Phillips, you'll find a workplace that values your health, happiness, and continued professional development. To learn more about our firm, visit us at www.fisherphillips.com.
Equal Opportunity Employer
Fisher Phillips is committed to providing equal employment opportunities to all employees and applicants, regardless of race, ethnicity, religion, sex (including related medical conditions), gender, sexual orientation, national origin, citizenship status, veteran status, marital status, pregnancy, age, disability, or any other protected status, in compliance with all applicable laws.
The statements in this position description are not necessarily all-inclusive. Additional duties and responsibilities may be assigned, and requirements may vary from time to time.
Relocation costs are not covered. We are only accepting direct applicants; third-party recruiters or agencies will not be considered. No phone inquiries, please.

Apply