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Manager Secretary Jobs in Maine (NOW HIRING)

Amicus

Executive Secretary (AMICUS)

Bangor, ME · On-site

... Manager. Executive Secretary Job Role and Reporting Structure · The Executive Secretary reports directly to and provides administrative support to the CEO. · The position requires at least an ...

Prime Healthcare

Unit Secretary

Lewiston, ME · On-site

$20 - $23.75/hr

Overview Unit Secretary Medical/Surgical Unit Part Time/Day Shift Central Maine Healthcare (CMH), a ... database management preferred. Pay Transparency Central Maine Medical Center offers competitive ...

Prime Healthcare

Unit Secretary

Lewiston, ME · On-site

$20 - $23.75/hr

... management preferred. Central Maine Medical Center offers competitive compensation and a reasonable compensation estimate for this role is $20.00 to $23.75. The exact starting compensation to be ...

Central Maine Medical Center

Unit Secretary

Lewiston, ME · On-site

$20 - $23.75/hr

Overview Unit Secretary Medical/Surgical Unit Part Time/Day Shift Central Maine Healthcare (CMH), a ... database management preferred. Pay Transparency Central Maine Medical Center offers competitive ...

Central Maine Medical Center

Unit Secretary

Lewiston, ME · On-site

$20 - $23.75/hr

Overview Unit Secretary Medical/Surgical Unit Part Time/Day Shift Central Maine Healthcare (CMH), a ... database management preferred. Pay Transparency Central Maine Medical Center offers competitive ...

Central Maine Medical Center

Unit Secretary

Lewiston, ME · On-site

$20 - $23.75/hr

Overview Unit Secretary Medical/Surgical Unit Part Time/Day Shift Central Maine Healthcare (CMH), a ... database management preferred. Pay Transparency Central Maine Medical Center offers competitive ...

Northern Light Health

Unit Secretary

Bangor, ME · On-site

$43K - $52K/yr

Unit Secretary - 95634 Northern Light Eastern Maine Medical Center | US:ME:Bangor | Administrative ... Manages patient records (e.g. Assembles patient records, Files patient information, etc.

Northern Light Health

Medical Secretary

Presque Isle, ME · On-site

$19 - $23/hr

Medical Secretary - 93265 Northern Light A.R. Gould Hospital | US:ME:Presque Isle | Administrative ... Manages their own time effectively to accomplish assigned tasks. Successfully prioritizes multiple ...

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Manager Secretary information

What is a manager secretary?

Manager Secretaries are administrative professionals who provide support to managers and executives within an organization. Their responsibilities often include scheduling meetings, handling correspondence, organizing files, and preparing reports to ensure smooth day-to-day operations. They act as a bridge between management and other staff, managing communication and assisting in various administrative tasks. Strong organizational and communication skills are essential for this role. Manager Secretaries often play a key part in maintaining office efficiency and supporting leadership.

How does a manager secretary typically support multiple executives or departments, and what strategies can help manage competing priorities?

A Manager Secretary often provides administrative support to more than one executive or department, which requires strong organizational and multitasking skills. Managing competing priorities involves maintaining a clear calendar, setting realistic deadlines, and communicating proactively with all stakeholders. Utilizing digital tools for scheduling and task tracking, and regularly checking in with supervisors to reassess priorities, can help ensure that urgent tasks are handled efficiently without overlooking routine responsibilities. This collaborative approach not only streamlines workflow but also builds trust across the team.

What are the key skills and qualifications needed to thrive as a manager secretary, and why are they important?

To thrive as a Manager Secretary, you need strong organizational skills, attention to detail, and proficiency in office administration, generally supported by a diploma or degree in business administration or a related field. Familiarity with office software (such as Microsoft Office Suite), scheduling systems, and sometimes shorthand or transcription tools is typically required. Excellent communication, discretion, and time management are vital soft skills that help in supporting executives and managing sensitive information. These skills and qualities are important because they ensure efficient office operations, effective communication, and reliable support for management.

What are the most commonly searched types of Secretary jobs in Maine?

The most popular types of Secretary jobs in Maine are:

What cities in Maine are hiring for Manager Secretary jobs?

Cities in Maine with the most Manager Secretary job openings:

Manager Secretary jobs near you
Infographic showing various Manager Secretary job openings in Maine as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution.

Executive Secretary (AMICUS)

Amicus

Bangor, ME • On-site

Full-time

Medical, Dental, Retirement, PTO

Re-posted 22 days ago

Job description

Description: Please note that the information found below is a general overview of the position of Executive Secretary and is not the actual complete job description, which can be obtained by contacting Denis Cranson, Human Resource Manager.  
Executive Secretary



Job Role and Reporting Structure

· The Executive Secretary reports directly to and provides administrative support to the CEO.

· The position requires at least an associate degree and five years of secretarial experience.

· The role demands independence, confidentiality, strong organizational skills, and flexibility to handle multiple tasks.


Professional Secretarial and Administrative Duties

· The Executive Secretary attends board meetings, produces minutes, and maintains accurate corporate records.

· The role involves preparing reports, managing legal, financial, and operational documents, including bylaws, policies, and contracts.

· The secretary supports/develops agency-wide policies and procedures, manuals, and forms, ensuring they are current and properly distributed.

· Tasks include maintaining personnel files, tracking certifications, managing incident reports and safety drills, and ensuring compliance with reporting requirements.

· The role involves supporting the coordination of employee recognition events.

· The role coordinates the annual insurance renewal process.


Office and Reception Support

· The Executive Secretary professionally greets visitors, answers calls, and directs inquiries.

· Office support includes managing supplies, equipment, and maintaining safety documentation.


Agency-wide Record Keeping and Compliance

· The Executive Secretary maintains critical records such as bylaws, board minutes, insurance, and legal documents.

· The role involves supporting agency audits, surveys, and accreditation processes.


Additional Responsibilities and Hours

· The Executive Secretary provides project support as assigned by the CEO.

· The position is full-time, generally from 8:00 am to 4:30 pm, Monday – Friday, in the Corporate Office, with a comprehensive full-time benefit package, including 100% employer-paid healthcare and dental insurance, all paid major holidays, tuition reimbursement, 401k match, and generous PTO schedule.


An application and resume are required before interview consideration for this position. For additional information or questions, please contact Denis in Human Resources.


Applications accepted until the position is filled. 

Amicus is an EOE Employer. 



Requirements:

EDUCATION & EXPERIENCE: The Executive Secretary will have a minimum of an Associate’s degree and a high level of administrative secretarial work experience in business and office management is required, preferably five years.


CONDITIONS OF EMPLOYMENT: The Executive Secretary must be able to comply with the essential duties of this job. This may include work on the computer for long periods of time and the ability to work under time constraints.


SPECIAL REQUIREMENTS: The Executive Secretary must be self-directed and have the ability to work independently; maintain confidentiality and to interact positively with a variety of people including persons served, Program Directors, and Board Directors. The Executive Secretary must possess strong skills in writing, presentation, organization, supervision, and time management. Flexibility is another must; projects with corporate office staff and Program Directors need to be balanced with other daily tasks.