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Manager Secretary Jobs (NOW HIRING)

Akin

Legal Secretary

Washington, DC · Hybrid

$80K - $100K/yr

We are currently seeking a Legal Secretary to support the International Trade practice, reporting directly to Assigned Attorney(s) and the Secretarial Manager. The role will reside in the Washington ...

Akin Gump

Legal Secretary

Washington, DC · Hybrid

$80K - $100K/yr

We are currently seeking a Legal Secretary to support the International Trade practice, reporting directly to Assigned Attorney(s) and the Secretarial Manager. The role will reside in the Washington ...

Cook Children's

Sr. Secretarial Pool

Fort Worth, TX · On-site

We are seeking an experienced and highly organized Sr Secretary to join our team. This role provides administrative support to leaders, manages calendars/scheduling, greeting visitors, answering ...

DHR Estates

Secretary

Buffalo, NY · On-site

The Secretary will provide daily administrative support, including managing calendars, scheduling ... appointments, handling correspondence, and maintaining organized records and files. The role ...

Techie 2 Go, LLC

Secretary

Middletown, NJ · On-site

A secretary enhances effectiveness of Techie 2 Go, LLC by providing information management support. Secretary Job Duties Produces information by transcribing, formatting, inputting, editing ...

Alutiiq

Secretary I

Los Osos, CA · On-site

The Secretary shall interact professionally with all levels of management within NAWCWD both internal and external. This position will require meeting, greeting, and directing a multitude of people ...

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How much do manager secretary jobs pay per year?

As of Sep 7, 2026, the average yearly pay for manager secretary in the United States is $45,945.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,500.00 and $52,500.00 per year, depending on experience, location, and employer.

What is a manager secretary?

Manager Secretaries are administrative professionals who provide support to managers and executives within an organization. Their responsibilities often include scheduling meetings, handling correspondence, organizing files, and preparing reports to ensure smooth day-to-day operations. They act as a bridge between management and other staff, managing communication and assisting in various administrative tasks. Strong organizational and communication skills are essential for this role. Manager Secretaries often play a key part in maintaining office efficiency and supporting leadership.

How does a manager secretary typically support multiple executives or departments, and what strategies can help manage competing priorities?

A Manager Secretary often provides administrative support to more than one executive or department, which requires strong organizational and multitasking skills. Managing competing priorities involves maintaining a clear calendar, setting realistic deadlines, and communicating proactively with all stakeholders. Utilizing digital tools for scheduling and task tracking, and regularly checking in with supervisors to reassess priorities, can help ensure that urgent tasks are handled efficiently without overlooking routine responsibilities. This collaborative approach not only streamlines workflow but also builds trust across the team.

What are the key skills and qualifications needed to thrive as a manager secretary, and why are they important?

To thrive as a Manager Secretary, you need strong organizational skills, attention to detail, and proficiency in office administration, generally supported by a diploma or degree in business administration or a related field. Familiarity with office software (such as Microsoft Office Suite), scheduling systems, and sometimes shorthand or transcription tools is typically required. Excellent communication, discretion, and time management are vital soft skills that help in supporting executives and managing sensitive information. These skills and qualities are important because they ensure efficient office operations, effective communication, and reliable support for management.

What cities are hiring for Manager Secretary jobs?

Cities with the most Manager Secretary job openings:

What are the most commonly searched types of Secretary jobs?

The most popular types of Secretary jobs are:

What states have the most Manager Secretary jobs?

States with the most job openings for Manager Secretary jobs include:

Manager Secretary jobs near you

PART-TIME OFFICE MANAGER / SECRETARY

Nevada Pools

Las Vegas, NV • On-site

$30 - $50/hr

Part-time

Re-posted 16 days ago

Job description

Construction & Insurance

Las Vegas, NV | Part-Time | 20 Hours/Week | Up to $50/Hour


ABOUT THE ROLE

We are a Las Vegas-based construction company looking for an experienced, reliable Part-Time Office

Manager/Secretary to join our team. This is a great opportunity for a detail-oriented professional who thrives

in a fast-paced environment and wants flexible part-time hours with competitive pay.

RESPONSIBILITIES

• Manage day-to-day office operations and administrative tasks

• Handle QuickBooks data entry, invoicing, accounts payable/receivable, and basic reporting

• Prepare and format documents, contracts, and correspondence using Microsoft Word and Excel

• Assist with insurance-related tasks including certificates of insurance (COIs), workers' comp

documentation, and general liability tracking

• Coordinate with subcontractors, vendors, and clients as needed

• Maintain organized filing systems (digital and physical)

• Answer phones and manage scheduling

• Support project managers with administrative needs related to construction projects

REQUIREMENTS

• Proficiency in QuickBooks (Desktop and/or Online) — REQUIRED

• Strong skills in Microsoft Word and Excel — REQUIRED

• Experience in the construction industry (job costing, AIA billing, change orders, subcontractor

payments) — REQUIRED

• Knowledge of insurance processes (COIs, ACORD forms, workers' comp audits, general liability) —

REQUIRED

• Minimum 3 years of office management or administrative experience

• Excellent written and verbal communication skills

• Highly organized, self-motivated, and able to work independently

• Local to Las Vegas, NV

NICE TO HAVE

• QuickBooks ProAdvisor certification

• Experience with AIA billing and lien waivers

• Familiarity with Nevada contractor licensing requirements


• Bilingual (English/Spanish)

COMPENSATION & SCHEDULE

• Pay: Up to $50/hour, based on experience

• Hours: 20 hours per week (flexible scheduling available)

• Location: Las Vegas, NV (in-office or hybrid)

• Type: Part-time / W-2 or 1099 depending on arrangement

HOW TO APPLY

Please send your resume and a brief description of your QuickBooks and construction/insurance experience. Candidates who clearly outline their relevant experience will be prioritized. A

short paid trial period may be offered before a long-term commitment is made.


Nevada Pools | Las Vegas, NV |