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Manager Secretary Jobs (NOW HIRING)

Accurate Glass and Trim

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Office Manager / Secretary

Birmingham, AL · On-site

We're looking for an organized, detail-oriented Secretary / Office Manager to become the backbone of our daily office operations. If you're experienced with QuickBooks and Jobber , enjoy working in a ...

Akin Gump

Legal Secretary

Washington, DC · Hybrid

$80K - $100K/yr

We are currently seeking a Legal Secretary to support the International Trade practice, reporting directly to Assigned Attorney(s) and the Secretarial Manager. The role will reside in the Washington ...

Akin

Legal Secretary

Washington, DC · On-site

$80K - $100K/yr

We are currently seeking a Legal Secretary to support the International Trade practice, reporting directly to Assigned Attorney(s) and the Secretarial Manager. The role will reside in the Washington ...

Akin Gump

Legal Secretary

Washington, DC · On-site

$80K - $100K/yr

We are currently seeking a Legal Secretary to support the International Trade practice, reporting directly to Assigned Attorney(s) and the Secretarial Manager. The role will reside in the Washington ...

Akin

Legal Secretary

Washington, DC · Hybrid

$80K - $100K/yr

We are currently seeking a Legal Secretary to support the International Trade practice, reporting directly to Assigned Attorney(s) and the Secretarial Manager. The role will reside in the Washington ...

Easy Recruiter

Online Administrative Assistant

Yonkers, NY

$18.75 - $25.25/hr

Supervision Received and Exercised Receives general supervision from the Office Manager/Secretary to the Board. May receive functional supervision from other managers, and may exercise functional ...

Jobcertify

Online Administrative Assistant

San Francisco, CA · On-site

$21.25 - $28.50/hr

Supervision Received and Exercised Receives general supervision from the Office Manager/Secretary to the Board. May receive functional supervision from other managers, and may exercise functional ...

New

Ralph's Frame Works, Inc

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Office Manager

High Point, NC · On-site

$18 - $23/hr

Office Manager / Secretary Company: Ralph's Frame Works, INC. Location: High Point, NC Hours: 40 hours per week (Full-Time) Schedule: Monday - Thursday (7:00 AM - 4:45 PM), Friday (7:00 AM - 11:00 AM ...

Easy Recruiter

Online Administrative Assistant - Remote

$18.50 - $24.75/hr

Supervision Received and Exercised Receives general supervision from the Office Manager/Secretary to the Board. May receive functional supervision from other managers, and may exercise functional ...

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Manager Secretary information

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$45.9K

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How much do manager secretary jobs pay per year?

As of Aug 16, 2026, the average yearly pay for manager secretary in the United States is $45,945.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,500.00 and $52,500.00 per year, depending on experience, location, and employer.

What is a manager secretary?

Manager Secretaries are administrative professionals who provide support to managers and executives within an organization. Their responsibilities often include scheduling meetings, handling correspondence, organizing files, and preparing reports to ensure smooth day-to-day operations. They act as a bridge between management and other staff, managing communication and assisting in various administrative tasks. Strong organizational and communication skills are essential for this role. Manager Secretaries often play a key part in maintaining office efficiency and supporting leadership.

How does a manager secretary typically support multiple executives or departments, and what strategies can help manage competing priorities?

A Manager Secretary often provides administrative support to more than one executive or department, which requires strong organizational and multitasking skills. Managing competing priorities involves maintaining a clear calendar, setting realistic deadlines, and communicating proactively with all stakeholders. Utilizing digital tools for scheduling and task tracking, and regularly checking in with supervisors to reassess priorities, can help ensure that urgent tasks are handled efficiently without overlooking routine responsibilities. This collaborative approach not only streamlines workflow but also builds trust across the team.

What are the key skills and qualifications needed to thrive as a manager secretary, and why are they important?

To thrive as a Manager Secretary, you need strong organizational skills, attention to detail, and proficiency in office administration, generally supported by a diploma or degree in business administration or a related field. Familiarity with office software (such as Microsoft Office Suite), scheduling systems, and sometimes shorthand or transcription tools is typically required. Excellent communication, discretion, and time management are vital soft skills that help in supporting executives and managing sensitive information. These skills and qualities are important because they ensure efficient office operations, effective communication, and reliable support for management.

What cities are hiring for Manager Secretary jobs?

Cities with the most Manager Secretary job openings:

What are the most commonly searched types of Secretary jobs?

The most popular types of Secretary jobs are:

What states have the most Manager Secretary jobs?

States with the most job openings for Manager Secretary jobs include:

Manager Secretary jobs near you

Office Manager / Secretary

Accurate Glass and Trim

Birmingham, AL • On-site

Full-time

Posted 20 days ago

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Job description

Accurate Glass & Trim is a growing, family-owned company providing high-quality residential and commercial glass, window, shower enclosure, and trim solutions throughout the Birmingham area. We pride ourselves on exceptional customer service, quality craftsmanship, and reliable communication. We're looking for an organized, detail-oriented Secretary / Office Manager to become the backbone of our daily office operations.

If you're experienced with QuickBooks and Jobber, enjoy working in a fast-paced environment, and have outstanding customer service skills, we'd love to meet you.

Responsibilities

  • Answer incoming phone calls and respond to customer inquiries professionally
  • Schedule appointments, estimates, and installations using Jobber
  • Create, manage, and update customer jobs and work orders
  • Process customer payments and maintain accurate financial records in QuickBooks
  • Manage accounts payable and accounts receivable
  • Reconcile bank and credit card transactions
  • Order office and job materials as needed
  • Coordinate daily schedules with field technicians and installers
  • Maintain customer files and project documentation
  • Assist with payroll preparation and administrative reporting
  • Follow up with customers regarding appointments, completed work, and outstanding balances
  • Keep the office organized and running efficiently
  • Provide exceptional customer service from the first phone call through project completion

Qualifications

  • 2+ years of office administration or office management experience
  • Strong working knowledge of QuickBooks (required)
  • Experience using Jobber or similar field service management software (required)
  • Excellent phone etiquette and customer service skills
  • Strong organizational and multitasking abilities
  • High attention to detail and accuracy
  • Proficient with Microsoft Office (Word, Excel, Outlook)
  • Ability to work independently and prioritize multiple tasks
  • Professional, dependable, and positive attitude

Preferred Qualifications

  • Experience working in construction, glass, home services, or contractor industries
  • Knowledge of scheduling technicians and coordinating field service operations
  • Payroll or bookkeeping experience
  • Experience with CRM or dispatching software

What We Offer

  • Competitive pay based on experience
  • Monday–Friday schedule
  • Paid holidays and paid time off
  • Supportive, family-oriented work environment
  • Opportunity for growth with a rapidly expanding local company
  • Stable, full-time employment

Why Join Accurate Glass & Trim?

At Accurate Glass & Trim, every team member plays an important role in delivering outstanding service to our customers. We're looking for someone who enjoys helping people, staying organized, and being part of a team that takes pride in quality work and exceptional customer car

Company Description

Accurate Glass & Trim is a trusted, locally owned company specializing in residential and commercial glass, windows, shower enclosures, mirrors, and trim services. We are committed to delivering quality craftsmanship, exceptional customer service, and dependable solutions that exceed our customers' expectations. Our team takes pride in professionalism, attention to detail, and creating a positive experience on every project.