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Manager Secretary Jobs in Virginia (NOW HIRING)

Akima, LLC

Secretary III

Dahlgren, VA · On-site

Establish, maintain and update office filing in accordance with NSWCDD Records Management policies ... Secretarial and Administrative Support will assist visually impaired, blind, and other disabled ...

Alexton Incorporated

Secretary II

Lorton, VA · On-site

... secretarial support in an office, usually to one individual, and, in some cases, to the subordinate ... Will be responsible for managing support functions for the office and provides executive level ...

LAKESIDE ELECTRICAL & CONST CO INC

Secretary

Louisa, VA · On-site

$14 - $20/hr

Manage and organize office communications and correspondence. * Schedule appointments and maintain calendars for team members. * Assist with document preparation and filing systems. * Provide ...

GovernmentJobs.com

Secretary

Winchester, VA · On-site

Secretary Position Frederick County Public Works is seeking a highly capable and customer-focused ... Ability to multitask, manage time effectively, and maintain accuracy in a fast-paced setting.

CTE BF

Secretary III

Hampton, VA · On-site

Administrative Secretary Provides administrative secretarial support to Career and Technical ... Ability to manage business office workflow. Ability to type/operate keyboard at approved rate of ...

VITAS Healthcare

Patient Care Secretary

Fairfax, VA · On-site

The Patient Care Secretary is a skilled secretarial person whose job is to support the work of the ... Screens telephone calls for Team Manager. Facilitates communication between patients/families and ...

VITAS Healthcare

Patient Care Secretary

Fairfax, VA

The Patient Care Secretary is a skilled secretarial person whose job is to support the work of the ... Screens telephone calls for Team Manager. Facilitates communication between patients/families and ...

Gnostech LLC

Executive Secretary

Arlington, VA

Executive Secretary ID: 1175 Location: Arlington, VA Description Overview Location * Arlington, VA ... reports, managing taskers, and handling information requests. * Prepare correspondence, reports ...

State of Virginia

Press Secretary

Richmond, VA

$85K - $95K/yr

Press Secretary Apply now Job no: 5108678 Work type: Full-Time (Salaried) Location: Richmond (City ... managing media relationships and responding to breaking news, and balancing multiple priorities ...

Frederick County, VA

Secretary

Winchester, VA · On-site

$38K/yr

As a Secretary, you will: * Answer telephones and direct callers to the appropriate employee or ... Ability to multitask, manage time effectively, and maintain accuracy in a fast-paced setting.

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Manager Secretary information

What is a manager secretary?

Manager Secretaries are administrative professionals who provide support to managers and executives within an organization. Their responsibilities often include scheduling meetings, handling correspondence, organizing files, and preparing reports to ensure smooth day-to-day operations. They act as a bridge between management and other staff, managing communication and assisting in various administrative tasks. Strong organizational and communication skills are essential for this role. Manager Secretaries often play a key part in maintaining office efficiency and supporting leadership.

How does a manager secretary typically support multiple executives or departments, and what strategies can help manage competing priorities?

A Manager Secretary often provides administrative support to more than one executive or department, which requires strong organizational and multitasking skills. Managing competing priorities involves maintaining a clear calendar, setting realistic deadlines, and communicating proactively with all stakeholders. Utilizing digital tools for scheduling and task tracking, and regularly checking in with supervisors to reassess priorities, can help ensure that urgent tasks are handled efficiently without overlooking routine responsibilities. This collaborative approach not only streamlines workflow but also builds trust across the team.

What are the key skills and qualifications needed to thrive as a manager secretary, and why are they important?

To thrive as a Manager Secretary, you need strong organizational skills, attention to detail, and proficiency in office administration, generally supported by a diploma or degree in business administration or a related field. Familiarity with office software (such as Microsoft Office Suite), scheduling systems, and sometimes shorthand or transcription tools is typically required. Excellent communication, discretion, and time management are vital soft skills that help in supporting executives and managing sensitive information. These skills and qualities are important because they ensure efficient office operations, effective communication, and reliable support for management.

What are the most commonly searched types of Secretary jobs in Virginia?

The most popular types of Secretary jobs in Virginia are:

What cities in Virginia are hiring for Manager Secretary jobs?

Cities in Virginia with the most Manager Secretary job openings:

Manager Secretary jobs near you

Secretary III

Akima, LLC

Dahlgren, VA • On-site

Full-time

Medical, Dental, Vision, Life, Retirement

This job post has expired 1 day ago. Applications are no longer accepted.

Akima rating

6.8

Company rating: 6.8 out of 10

Based on 35 frontline employees who took The Breakroom Quiz

377th of 450 rated engineering

Job description

AMO, an Akima company, is looking for a Secretary III to work in Dahlgren, VA. You will provide principal secretarial support in an office, usually to one individual, and, in some cases, to the subordinate staff of that individual. The Secretary III maintains a close and highly responsive relationship to the day-to-day activities of the supervisor and staff, works fairly independently receiving a minimum of detailed supervision and guidance, and performs various clerical and secretarial duties requiring knowledge of office routine and an understanding of the organization, programs, and procedures related to the work of the office. Computers may exist in the environment, requiring working knowledge of certain office software programs.
To join our team of outstanding professionals, apply today!
Responsibilities
  • Perform general secretarial and clerical duties necessary to meet the needs of the Branch, Division, Department or Program Office in support of Government office procedures, including the following:
    • Answer and screen incoming telephone calls.
    • Receive, greet, and screen visitors.
    • Maintain logs and listings.
    • Schedule appointments/meetings.
    • Support meetings on and off NSWCDD location.
    • Receive, review, type, edit and process correspondence and documents.
  • Receptive to receiving correspondence and docs for preparation as rough draft, handwritten, verbal or via email.
  • Handle and process documentation Sort, route, track, distribute, copy, scan, fax, file, download, archive, shred and dispose.
  • Processing timecards, training requests and shipping documents using Navy ERP system.
  • Establish, maintain and update office filing in accordance with NSWCDD Records Management policies.
  • Receiving, coordinating and act on data calls.
  • Maintain and replace inventory of office supplies.
  • Coordinate with NSWCDD Public Affairs for all distinguished visitors.
  • Designate and reserve parking spaces for VIP visitors
  • Traveling on base for delivery and pick-up of official information (use Government vehicle).
  • Creating spreadsheets and power point presentations.
  • Upload, maintain & search documents for retention purposes into folders on SharePoint or other identified repositories.
  • Assisting Government Staff daily. Provide guidance and review work of lower-level secretary in absence of Government or Contractor senior level secretary.
  • Providing clerical support in absence of Government clerical/secretarial/administrative personnel.
  • Perform maintenance on office equipment and call for services when needed. Replace printer and plotter supplies as needed.
  • Copiers, printers, fax machines, shredders.
  • Aid in disposal of excess equipment.
  • Maintaining office calendars, key inventory, coordinate plant account inventories, perform muster procedures, execute new employee onboarding process, Use Government systems, IBPES, DISS, Navy ERP, DTS and applications on NSWCDD Homepage.
    For processing of Telephone Work Request, IT MAC request, visitor clearances, visit request, overtime, compensatory time request, property passes, travel orders.
  • Establish and maintain Standard Operating Procedures (SOP's) for clerical/secretarial duties.
  • Demonstrate a professional demeanor and the ability to communicate effectively both orally and in writing.
  • Secretarial and Administrative Support will assist visually impaired, blind, and other disabled Government personnel with:
    • Clerical, secretarial, and administrative tasking.
    • Assistance in completing tasking when accessible software is not available or compatible to current office equipment.
    • Reading aloud documents, reports, mail, and other work-related items including reading for recording on tape for use by impaired personnel.
  • Describe various illustrative materials such as pictures, charts, drawings, and symbols.
  • Reading and signing hard copy documents.
  • Completion of electronic training.
  • Timekeeping entry and approval.
  • Data entry into automated business applications tools to include CIPA performance, Personnel Addendum (PA), Honorary Awards, NSWCDD trackers.
  • Research of creative and innovative technological solutions that lead to greater independence.
  • Guide employees' hand to appropriate location on documents to sign/approve or within data systems to electronically sign/approve.
  • Transport impaired employee to meetings and training events utilizing Government Vehicle.

Qualifications
  • Must have an active Interim Secret clearance (prefer a full Secret clearance).
  • Four (4) years of experience creating and maintaining documentation and data management systems.
  • Two (2) years of which involved Federal Government programs and providing mid-executive level (such as O-6 military, GS-15 civilian or below), and general administrative support in all facets of administration.
  • Proficient in Microsoft Windows & Office (Word, Excel, PowerPoint, Outlook and Access) & Adobe.
    Ability to type 60 words per minute.
  • Demonstrated ability (through experience) to work independently and communicate effectively both orally and through formal reports.
  • Demonstrated ability (through experience) to multi-task, perform, and communicate professionally, including professional phone etiquette.
  • Demonstrated proficiency with support functions for meetings, maintaining formal filing systems, scanning, faxing, answering phones and taking messages, managing multiple calendars, and scheduling appointments.

Experience with:
  • taking notes and converting into formal meeting minutes.
  • editing formal documentation and reformatting written and electronic draft documents in accordance with specified Government formats.
  • receiving and greeting visitors professionally.
  • handling and storage of classified or sensitive (i.e., Personally Identifiable Information (PII)) materials.
  • providing daily oversight and direction to support teams.
  • training/mentoring subordinate personnel on policies and other duties.
  • team building and conflict resolution.

Job ID
2026-24575
Work Type
On-Site
Pay Range
$25.29 per hour
Health & Welfare
$5.09 per hour
Benefits
SCA - The company offers a comprehensive benefits program, including medical, dental, vision, life insurance, 401(k) and a range of other voluntary benefits. Vacation, holiday and sick Leave offered will be as defined under the DOL's Wage Determination.
Company Description
Work Where it Matters
Akima Mission Optimization (AMO), an Akima company, is not just another federal logistics contractor. As an Alaska Native Corporation (ANC), our mission and purpose extend beyond our exciting federal projects as we support our shareholder communities in Alaska.
At AMO, the work you do every day makes a difference in the lives of our 15,000 Iñupiat shareholders, a group of Alaska natives from one of the most remote and harshest environments in the United States.
For our shareholders, AMO provides support and employment opportunities and contributes to the survival of a culture that has thrived above the Arctic Circle for more than 10,000 years.
For our government customers, AMO delivers innovative administrative support services that streamline operations, and enhance productivity.
As an AMO employee, you will be surrounded by a challenging, yet supportive work environment that is committed to innovation and diversity, two of our most important values. You will also have access to our comprehensive benefits and competitive pay in addition to growth opportunities and excellent retirement options.

What Akima employees say

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About Akima

Sourced by ZipRecruiter

As an Alaska Native Corporation headquartered in Herndon, Virginia, Akima is dedicated to delivering superior outcomes for our customers’ missions while simultaneously creating a long-lived asset for our Iñupiat shareholders. Akima maintains a portfolio of small businesses, 8(a) companies, and operating companies that deliver simplified and accelerated access to the products and services agencies need to ensure mission success.

Industry

Specialty trade contractors

Company size

5,001 - 10,000 Employees

Headquarters location

Herndon, VA, US

Year founded

1995

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