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Professional Secretary Jobs in Virginia (NOW HIRING)

Akima, LLC

Secretary III

Dahlgren, VA · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

To join our team of outstanding professionals, apply today! Responsibilities * Perform general secretarial and clerical duties necessary to meet the needs of the Branch, Division, Department or ...

Frederick County, Virginia

Secretary

Winchester, VA · On-site

Secretary for Inspections Division Frederick County Public Works is seeking a highly capable and ... This is a critical front-line role for a professional who thrives in a fast-paced environment ...

New

GovernmentJobs.com

Secretary

Winchester, VA · On-site

Secretary Position Frederick County Public Works is seeking a highly capable and customer-focused ... This is a critical front-line role for a professional who thrives in a fast-paced environment ...

New

LAKESIDE ELECTRICAL & CONST CO INC

Secretary

Louisa, VA · On-site

$14 - $20/hr

Join LAKESIDE ELECTRICAL & CONST CO INC as a Secretary in Louisa, VA, where you'll be an integral ... Positive attitude and professional demeanor. About Us: LAKESIDE ELECTRICAL & CONST CO INC has been ...

Akima

Secretary III with Security Clearance

Dahlgren, VA · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

To join our team of outstanding professionals, apply today! Responsibilities * Perform general secretarial and clerical duties necessary to meet the needs of the Branch, Division, Department or ...

Frederick County, VA

Secretary

Winchester, VA · On-site

$38K/yr

  • Medical

  • Dental

  • Vision

  • Life

... Secretary to support our Inspections Division ... This is a critical front-line role for a professional who thrives in a fast-paced environment ...

New

Frederick County, VA

Secretary

Winchester, VA · On-site

$38K/yr

  • Medical

  • Dental

  • Vision

  • Life

... Secretary to support our Inspections Division ... This is a critical front-line role for a professional who thrives in a fast-paced environment ...

State of Virginia

Press Secretary

Richmond, VA

$85K - $95K/yr

Press Secretary Apply now Job no: 5108678 Work type: Full-Time (Salaried) Location: Richmond (City ... professional experience in government, public policy, or political campaigns Previous experience ...

VITAS Healthcare

Patient Care Secretary

Fairfax, VA · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

The Patient Care Secretary is a skilled secretarial person whose job is to support the work of the ... and professional growth. As a member of the VITAS team, you'll find fulfillment working for a ...

VITAS Healthcare

Patient Care Secretary

Fairfax, VA · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

The Patient Care Secretary is a skilled secretarial person whose job is to support the work of the ... and professional growth. As a member of the VITAS team, you'll find fulfillment working for a ...

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Showing results 1-20

All JobsProfessional Secretary JobsProfessional Secretary Jobs in Virginia

Professional Secretary information

See Virginia salary details

$24.3K

$45.6K

$62.5K

How much do professional secretary jobs pay per year?

As of Aug 17, 2026, the average yearly pay for professional secretary in Virginia is $45,551.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,200.00 and $52,000.00 per year, depending on experience, location, and employer.

What is a professional secretary?

Professional secretaries are skilled administrative professionals who provide support to executives, managers, or departments within an organization. Their responsibilities typically include managing schedules, organizing meetings, handling correspondence, maintaining records, and performing various clerical tasks. They play a crucial role in ensuring the smooth operation of an office by maintaining organization and facilitating effective communication. Professional secretaries often possess strong organizational, communication, and computer skills.

What are the key skills and qualifications needed to thrive as a professional secretary?

To thrive as a Professional Secretary, you need excellent organizational, time management, and administrative skills, often supported by a diploma or certificate in office administration. Familiarity with office software (such as Microsoft Office Suite), scheduling tools, and document management systems is typically required. Strong interpersonal communication, discretion, and attention to detail are the soft skills that set top secretaries apart. These competencies are crucial for efficiently managing office operations, handling sensitive information, and supporting executives and teams effectively.

What are some common challenges faced by professional secretaries, and how can they be overcome?

Professional secretaries often manage multiple competing priorities, such as scheduling, handling confidential information, and supporting various team members. Staying organized and using digital tools like calendar apps and document management systems can help streamline tasks. Additionally, clear communication with supervisors and team members helps prevent misunderstandings and ensures expectations are met. Adapting to new technologies and being proactive in learning can also help secretaries remain effective in their roles.

What is the difference between Professional Secretary vs Administrative Assistant?

AspectProfessional SecretaryAdministrative Assistant
CredentialsHigh school diploma, possibly certifications in office administrationHigh school diploma, sometimes additional certifications
Work EnvironmentCorporate offices, legal firms, medical officesVarious settings including corporate, government, non-profits
Employer & Industry UsageUsed in professional, legal, medical industriesCommon across multiple industries and sectors
Job FocusHandling correspondence, scheduling, managing office tasksSupporting office operations, administrative support

The main difference between a Professional Secretary and an Administrative Assistant lies in their scope and specialization. Professional Secretaries often work in specialized environments like legal or medical offices, focusing on complex correspondence and scheduling. Administrative Assistants have a broader role supporting various office functions across industries. Both roles require similar credentials, but their specific duties and work settings distinguish them.

How do you become a professional secretary?

To become a professional secretary, individuals typically need a high school diploma or equivalent and develop skills in office administration, communication, and organization. Many employers prefer candidates with experience in office software like Microsoft Office and may require certification in administrative support or related fields.

What are the most commonly searched types of Secretary jobs in Virginia?

The most popular types of Secretary jobs in Virginia are:

Professional Secretary jobs near you
Infographic showing various Professional Secretary job openings in Virginia as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 20% Part Time, and 4% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $45,551 per year, or $21.9 per hour.

Secretary III

Akima, LLC

Dahlgren, VA • On-site

Full-time

Medical, Dental, Vision, Life, Retirement

Posted 19 days ago

Akima rating

6.8

Company rating: 6.8 out of 10

Based on 35 frontline employees who took The Breakroom Quiz

376th of 449 rated engineering

Job description

AMO, an Akima company, is looking for a Secretary III to work in Dahlgren, VA. You will provide principal secretarial support in an office, usually to one individual, and, in some cases, to the subordinate staff of that individual. The Secretary III maintains a close and highly responsive relationship to the day-to-day activities of the supervisor and staff, works fairly independently receiving a minimum of detailed supervision and guidance, and performs various clerical and secretarial duties requiring knowledge of office routine and an understanding of the organization, programs, and procedures related to the work of the office. Computers may exist in the environment, requiring working knowledge of certain office software programs.
To join our team of outstanding professionals, apply today!
Responsibilities
  • Perform general secretarial and clerical duties necessary to meet the needs of the Branch, Division, Department or Program Office in support of Government office procedures, including the following:
    • Answer and screen incoming telephone calls.
    • Receive, greet, and screen visitors.
    • Maintain logs and listings.
    • Schedule appointments/meetings.
    • Support meetings on and off NSWCDD location.
    • Receive, review, type, edit and process correspondence and documents.
  • Receptive to receiving correspondence and docs for preparation as rough draft, handwritten, verbal or via email.
  • Handle and process documentation Sort, route, track, distribute, copy, scan, fax, file, download, archive, shred and dispose.
  • Processing timecards, training requests and shipping documents using Navy ERP system.
  • Establish, maintain and update office filing in accordance with NSWCDD Records Management policies.
  • Receiving, coordinating and act on data calls.
  • Maintain and replace inventory of office supplies.
  • Coordinate with NSWCDD Public Affairs for all distinguished visitors.
  • Designate and reserve parking spaces for VIP visitors
  • Traveling on base for delivery and pick-up of official information (use Government vehicle).
  • Creating spreadsheets and power point presentations.
  • Upload, maintain & search documents for retention purposes into folders on SharePoint or other identified repositories.
  • Assisting Government Staff daily. Provide guidance and review work of lower-level secretary in absence of Government or Contractor senior level secretary.
  • Providing clerical support in absence of Government clerical/secretarial/administrative personnel.
  • Perform maintenance on office equipment and call for services when needed. Replace printer and plotter supplies as needed.
  • Copiers, printers, fax machines, shredders.
  • Aid in disposal of excess equipment.
  • Maintaining office calendars, key inventory, coordinate plant account inventories, perform muster procedures, execute new employee onboarding process, Use Government systems, IBPES, DISS, Navy ERP, DTS and applications on NSWCDD Homepage.
    For processing of Telephone Work Request, IT MAC request, visitor clearances, visit request, overtime, compensatory time request, property passes, travel orders.
  • Establish and maintain Standard Operating Procedures (SOP's) for clerical/secretarial duties.
  • Demonstrate a professional demeanor and the ability to communicate effectively both orally and in writing.
  • Secretarial and Administrative Support will assist visually impaired, blind, and other disabled Government personnel with:
    • Clerical, secretarial, and administrative tasking.
    • Assistance in completing tasking when accessible software is not available or compatible to current office equipment.
    • Reading aloud documents, reports, mail, and other work-related items including reading for recording on tape for use by impaired personnel.
  • Describe various illustrative materials such as pictures, charts, drawings, and symbols.
  • Reading and signing hard copy documents.
  • Completion of electronic training.
  • Timekeeping entry and approval.
  • Data entry into automated business applications tools to include CIPA performance, Personnel Addendum (PA), Honorary Awards, NSWCDD trackers.
  • Research of creative and innovative technological solutions that lead to greater independence.
  • Guide employees' hand to appropriate location on documents to sign/approve or within data systems to electronically sign/approve.
  • Transport impaired employee to meetings and training events utilizing Government Vehicle.

Qualifications
  • Must have an active Interim Secret clearance (prefer a full Secret clearance).
  • Four (4) years of experience creating and maintaining documentation and data management systems.
  • Two (2) years of which involved Federal Government programs and providing mid-executive level (such as O-6 military, GS-15 civilian or below), and general administrative support in all facets of administration.
  • Proficient in Microsoft Windows & Office (Word, Excel, PowerPoint, Outlook and Access) & Adobe.
    Ability to type 60 words per minute.
  • Demonstrated ability (through experience) to work independently and communicate effectively both orally and through formal reports.
  • Demonstrated ability (through experience) to multi-task, perform, and communicate professionally, including professional phone etiquette.
  • Demonstrated proficiency with support functions for meetings, maintaining formal filing systems, scanning, faxing, answering phones and taking messages, managing multiple calendars, and scheduling appointments.

Experience with:
  • taking notes and converting into formal meeting minutes.
  • editing formal documentation and reformatting written and electronic draft documents in accordance with specified Government formats.
  • receiving and greeting visitors professionally.
  • handling and storage of classified or sensitive (i.e., Personally Identifiable Information (PII)) materials.
  • providing daily oversight and direction to support teams.
  • training/mentoring subordinate personnel on policies and other duties.
  • team building and conflict resolution.

Job ID
2026-24575
Work Type
On-Site
Pay Range
$25.29 per hour
Health & Welfare
$5.09 per hour
Benefits
SCA - The company offers a comprehensive benefits program, including medical, dental, vision, life insurance, 401(k) and a range of other voluntary benefits. Vacation, holiday and sick Leave offered will be as defined under the DOL's Wage Determination.
Company Description
Work Where it Matters
Akima Mission Optimization (AMO), an Akima company, is not just another federal logistics contractor. As an Alaska Native Corporation (ANC), our mission and purpose extend beyond our exciting federal projects as we support our shareholder communities in Alaska.
At AMO, the work you do every day makes a difference in the lives of our 15,000 Iñupiat shareholders, a group of Alaska natives from one of the most remote and harshest environments in the United States.
For our shareholders, AMO provides support and employment opportunities and contributes to the survival of a culture that has thrived above the Arctic Circle for more than 10,000 years.
For our government customers, AMO delivers innovative administrative support services that streamline operations, and enhance productivity.
As an AMO employee, you will be surrounded by a challenging, yet supportive work environment that is committed to innovation and diversity, two of our most important values. You will also have access to our comprehensive benefits and competitive pay in addition to growth opportunities and excellent retirement options.

What Akima employees say

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About Akima

Sourced by ZipRecruiter

As an Alaska Native Corporation headquartered in Herndon, Virginia, Akima is dedicated to delivering superior outcomes for our customers’ missions while simultaneously creating a long-lived asset for our Iñupiat shareholders. Akima maintains a portfolio of small businesses, 8(a) companies, and operating companies that deliver simplified and accelerated access to the products and services agencies need to ensure mission success.

Industry

Specialty trade contractors

Company size

5,001 - 10,000 Employees

Headquarters location

Herndon, VA, US

Year founded

1995

Social media

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