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Professional Secretary Jobs in Virginia (NOW HIRING)

Hampton City Schools

Administrative Secretary II

Hampton, VA · On-site

$17.18 - $28.05/hr

Secretarial/Clerical/Administrative Secretary II Date Posted: 7/21/2026 Location: Special Education ... Works cooperatively, effectively and professionally with Director, Coordinators, Administrators ...

Bennett Aerospace

Be Seen First

Office Administrative Secretary (5917)

Arlington, VA · On-site

$45K - $50K/yr

The Law Enforcement Secretary will perform a wide range of administrative, office and professional support activities, customer support services, data entry, research and analysis, and support to ...

New

Vision Centric Inc.

Secretary I

Falls Church, VA · On-site

Secretary I (Full-Time, Onsite) Location: Falls Church, VA Company: Vision Centric, Inc. Clearance ... Demonstrates interpersonal relationship skills and a professional demeanor that promotes developing ...

Ocean Bay LLC

Executive Secretary (5439)

Arlington, VA · On-site

... Secretary. Position Responsibilities: * Provide executive-level administrative tasking by ... professionals. We offer our employees a comprehensive benefits package and the opportunity to take ...

Vision Centric Inc.

Secretary I

Falls Church, VA · On-site

Secretary I (Full-Time, Onsite) Location: Falls Church, VA Company: Vision Centric, Inc. Clearance ... Demonstrates interpersonal relationship skills and a professional demeanor that promotes developing ...

Aretum

Executive Secretary

Mclean, VA · On-site

$85 - $110/hr

ARETUM, a leading government contracting company specializing in technology-enabled mission support services, is seeking a highly professional and experienced Executive Assistant to join our team. As ...

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Showing results 21-40

All JobsProfessional Secretary JobsProfessional Secretary Jobs in Virginia

Professional Secretary information

See Virginia salary details

$24.3K

$45.6K

$62.5K

How much do professional secretary jobs pay per year?

As of Sep 5, 2026, the average yearly pay for professional secretary in Virginia is $45,551.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,200.00 and $52,000.00 per year, depending on experience, location, and employer.

What is a professional secretary?

Professional secretaries are skilled administrative professionals who provide support to executives, managers, or departments within an organization. Their responsibilities typically include managing schedules, organizing meetings, handling correspondence, maintaining records, and performing various clerical tasks. They play a crucial role in ensuring the smooth operation of an office by maintaining organization and facilitating effective communication. Professional secretaries often possess strong organizational, communication, and computer skills.

What are the key skills and qualifications needed to thrive as a professional secretary?

To thrive as a Professional Secretary, you need excellent organizational, time management, and administrative skills, often supported by a diploma or certificate in office administration. Familiarity with office software (such as Microsoft Office Suite), scheduling tools, and document management systems is typically required. Strong interpersonal communication, discretion, and attention to detail are the soft skills that set top secretaries apart. These competencies are crucial for efficiently managing office operations, handling sensitive information, and supporting executives and teams effectively.

What are some common challenges faced by professional secretaries, and how can they be overcome?

Professional secretaries often manage multiple competing priorities, such as scheduling, handling confidential information, and supporting various team members. Staying organized and using digital tools like calendar apps and document management systems can help streamline tasks. Additionally, clear communication with supervisors and team members helps prevent misunderstandings and ensures expectations are met. Adapting to new technologies and being proactive in learning can also help secretaries remain effective in their roles.

What is the difference between Professional Secretary vs Administrative Assistant?

AspectProfessional SecretaryAdministrative Assistant
CredentialsHigh school diploma, possibly certifications in office administrationHigh school diploma, sometimes additional certifications
Work EnvironmentCorporate offices, legal firms, medical officesVarious settings including corporate, government, non-profits
Employer & Industry UsageUsed in professional, legal, medical industriesCommon across multiple industries and sectors
Job FocusHandling correspondence, scheduling, managing office tasksSupporting office operations, administrative support

The main difference between a Professional Secretary and an Administrative Assistant lies in their scope and specialization. Professional Secretaries often work in specialized environments like legal or medical offices, focusing on complex correspondence and scheduling. Administrative Assistants have a broader role supporting various office functions across industries. Both roles require similar credentials, but their specific duties and work settings distinguish them.

How do you become a professional secretary?

To become a professional secretary, individuals typically need a high school diploma or equivalent and develop skills in office administration, communication, and organization. Many employers prefer candidates with experience in office software like Microsoft Office and may require certification in administrative support or related fields.

What are the most commonly searched types of Secretary jobs in Virginia?

The most popular types of Secretary jobs in Virginia are:

Professional Secretary jobs near you
Infographic showing various Professional Secretary job openings in Virginia as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 19% Part Time, and 4% Contract. Highlights an 86% Physical, 1% Hybrid, and 13% Remote job distribution, with an average salary of $45,551 per year, or $21.9 per hour.

Administrative Secretary II

Hampton City Schools

Hampton, VA • On-site

$17.18 - $28.05/hr

Full-time

Re-posted 25 days ago

Hampton City Schools rating

7.1

Company rating: 7.1 out of 10

Based on 16 frontline employees who took The Breakroom Quiz

266th of 641 rated elementary and secondary schools

Job description

Position Type:
Secretarial/Clerical/Administrative Secretary II
Date Posted:
7/21/2026
Location:
Special Education
Closing Date:
Opened Until Filled
POSITION INFORMATION:
Location: Special Education Department
Supervisor: Special Education Coordinators
Employment Period: 12 Months
Employment Status: Full-time
Pay Grade: H-10
Salary Range: $17.18--$28.05 /hour
Start date: Immediately
DUTIES AND RESPONSIBILITIES:
Responsible for providing administrative clerical support to Special Education Coordinators and other identified special education staff.
  • Performs a variety of administrative and/or clerical support functions for the operation of the department.
  • Maintains and uses information in databases and maintains accurate records
  • Works cooperatively, effectively and professionally with Director, Coordinators, Administrators, Parents/Guardians, and general public.
  • Maintains confidentiality of student and program information.
  • Possess physical dexterity to perform assigned tasks.
  • Plans and arranges conferences/meetings under general guidance from coordinators or assigned staff.
  • Prepares correspondence, reports or other documents from rough draft/notes; corrects grammar, spelling and punctuation errors; edits wording without changing intended message.
  • Performs other duties as assigned.
  • Models non-discriminatory practices in activities.

JOB REQUIREMENTS:
  • Completion of high school diploma or equivalent. Some business school training or completion of two years of college, or any equivalent combination of experience and training is preferred.
  • Three to five years of work experience in an office environment (for external candidates only); experience in a school is preferred.
  • Thorough knowledge of standard office procedures, practices and equipment.
  • Effective communication and interpersonal skills.
  • Must possess excellent typing and strong editing skills and have the ability to handle details accurately.
  • Proficiency in Google Sites.

APPLICATION REQUIREMENTS:
You may apply anytime before midnight on the closing date. The following must be provided to be considered for the position.
  • Resume (required to be uploaded)
  • Feedback on reference forms from all persons listed as references (minimum of two)

Only complete applications will be considered.
Hampton City Schools does not discriminate in employment against any person on the basis of race, color, religion, national origin, sex, gender, age, disability or other protected class. Personnel decisions are based on merit and the ability to perform the essential functions of the job, with or without reasonable accommodation. The following person has been designated to handle inquiries regarding the non-discrimination policies:
Executive Director of Human Resources, One Franklin Street, Hampton, VA 23669; (757) 727-2300
Appropriate accommodations for individuals with disabilities are available upon request.

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