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Professional Secretary information

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$24.5K

$45.9K

$63K

How much do professional secretary jobs pay per year?

As of Aug 16, 2026, the average yearly pay for professional secretary in the United States is $45,945.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,500.00 and $52,500.00 per year, depending on experience, location, and employer.

What is a professional secretary?

Professional secretaries are skilled administrative professionals who provide support to executives, managers, or departments within an organization. Their responsibilities typically include managing schedules, organizing meetings, handling correspondence, maintaining records, and performing various clerical tasks. They play a crucial role in ensuring the smooth operation of an office by maintaining organization and facilitating effective communication. Professional secretaries often possess strong organizational, communication, and computer skills.

What are the key skills and qualifications needed to thrive as a professional secretary?

To thrive as a Professional Secretary, you need excellent organizational, time management, and administrative skills, often supported by a diploma or certificate in office administration. Familiarity with office software (such as Microsoft Office Suite), scheduling tools, and document management systems is typically required. Strong interpersonal communication, discretion, and attention to detail are the soft skills that set top secretaries apart. These competencies are crucial for efficiently managing office operations, handling sensitive information, and supporting executives and teams effectively.

What are some common challenges faced by professional secretaries, and how can they be overcome?

Professional secretaries often manage multiple competing priorities, such as scheduling, handling confidential information, and supporting various team members. Staying organized and using digital tools like calendar apps and document management systems can help streamline tasks. Additionally, clear communication with supervisors and team members helps prevent misunderstandings and ensures expectations are met. Adapting to new technologies and being proactive in learning can also help secretaries remain effective in their roles.

What is the difference between Professional Secretary vs Administrative Assistant?

AspectProfessional SecretaryAdministrative Assistant
CredentialsHigh school diploma, possibly certifications in office administrationHigh school diploma, sometimes additional certifications
Work EnvironmentCorporate offices, legal firms, medical officesVarious settings including corporate, government, non-profits
Employer & Industry UsageUsed in professional, legal, medical industriesCommon across multiple industries and sectors
Job FocusHandling correspondence, scheduling, managing office tasksSupporting office operations, administrative support

The main difference between a Professional Secretary and an Administrative Assistant lies in their scope and specialization. Professional Secretaries often work in specialized environments like legal or medical offices, focusing on complex correspondence and scheduling. Administrative Assistants have a broader role supporting various office functions across industries. Both roles require similar credentials, but their specific duties and work settings distinguish them.

How do you become a professional secretary?

To become a professional secretary, individuals typically need a high school diploma or equivalent and develop skills in office administration, communication, and organization. Many employers prefer candidates with experience in office software like Microsoft Office and may require certification in administrative support or related fields.

What cities are hiring for Professional Secretary jobs?

Cities with the most Professional Secretary job openings:

What are the most commonly searched types of Secretary jobs?

The most popular types of Secretary jobs are:

What states have the most Professional Secretary jobs?

States with the most job openings for Professional Secretary jobs include:

Professional Secretary jobs near you
Infographic showing various Professional Secretary job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 72% Full Time, 22% Part Time, and 5% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $45,945 per year, or $22.1 per hour.

Professional Secretary I, 10.5 mos

Davenport Community Schools

Davenport, IA • On-site

$18.93/hr

Full-time

Posted 5 days ago

Davenport Community School District rating

8.7

Company rating: 8.7 out of 10

Based on 6 frontline employees who took The Breakroom Quiz

33rd of 631 rated elementary and secondary schools

Job description

Position Type:
Secretarial/Clerical/Professional Secretary I 10.5 Month
Date Posted:
8/12/2026
Location:
West High School
Closing Date:
Open Until Filled
PROFESSIONAL SECRETARY I, 10.5 MOS
WEST HIGH
7:00 am - 3:30 pm (starting/ending time may change as they are set by the building to meet their needs)
Current secretaries use the internal bidding process to apply.
All other current district employees (not a secretary), or external applicants apply online by completing the external application.
Entry Wage 2026-27, $18.93/hr: Current secretaries with seniority please refer to the Wage Sections of the secretary contract.
INTERNAL BIDDERS: OPEN THRU 8/18/26 @ 4:00 PM
EXTERNAL APPLICANTS (will hire externally if no internal bidder): Open until position is filled.
*Hours may change - set by building to meet their needs
Duties & Responsibilities: (Essential Functions of Position, Major Responsibilities, Summary of Key Duties, Special Assignments, Relationships)
  • Greet public, parents, students, vendors, etc. for the purpose of responding to their inquiries and/or directing them to appropriate personnel.
  • Answer multiline phone system for the purpose of screening calls, transferring calls, responding to inquiries and/or taking messages.
  • Perform general and program specific clerical functions (copying, preparing documents, faxing, etc.) for the purpose of supporting building staff with necessary materials as requested.
  • Create spreadsheet for Teacher's Master Schedule each term (teacher classroom/duty/prep assignments)
  • Greet families new to West, assist counselors and Administration.
  • Assist offices with mass mailings, report card distribution, and schedule distribution.
  • Create and distribute weekly calendars, school and district event highlights, school newsletter, handbook, and assist with updating school website.
  • Enter student discipline data into Infinite Campus
  • Assist with and monitor and/or enter student information into Campus for the purpose of RTI block.
  • Prepare mail for pick up
  • Assist with registration duties. Wait on parents/guardians.
  • In charge of locker assignments for students. Keep records of used lockers and replace padlocks on lockers that are empty.
  • Assist with all end-of-year office functions.
  • Prepares written materials: Some examples include (Honors and Graduation programs, press releases, reports, memos, letters, rosters, requisitions, schedules, etc.)
  • Start-up, shut down, securing of office and machines on a regular basis.
  • Assist all other secretaries in the building when needed
  • Other duties as assigned by Principal & Associate Principals

Physical Requirements of Position: (HBV Yes No)
  • Ability to routinely lift/carry office supplies and printed materials weighing up to 25 lbs - occasionally lifting 50 pounds
  • Ability to hear and understand speech at normal levels in person and/or on the telephone.
  • Ability to communicate so others will be able to clearly understand a normal conversation in person and/or on the telephone
  • Ability to operate computer, calculator, copy machine, telephone, and other office equipment with dexterity and in a safe and efficient manner.

Special Qualification Desired: (Personal Qualities, Education, Skills Needed, Experience, Etc.)
  • Excellent Attendance REQUIRED - must have an excellent attendance record.
  • Successful bidder or applicant will be required to take a computer test to demonstrate competence in Word, Excel, and Infinite Campus.
  • Experience with Infinite Campus, Excel, Word, Outlook, AESOP and willingness and ability to learn new systems as appropriate
  • Recognition of the need for strict confidentiality with respect to student, staff and parental rights and privacy as well as confidentiality of all conversation and hard copy information
  • Must be a team member and have good communication skills, both oral and written
  • Self-motivated, ability to work independently, Communicate clearly, both in writing and verbally
  • Flexibility in meeting the needs of students and the school
  • Ability to meet and interact positively with the public and to respond appropriately to students, staff and co-workers

The Davenport Community School District is an Equal Opportunity Employer.

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