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Professional Secretary Jobs (NOW HIRING)

Joseph B Kozakeicz Inc

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Secretary

Andalusia, PA · On-site

$15 - $25/hr

Kozakeicz Inc. is looking for a dependable, organized, and professional Secretary / Office Assistant to join our team. Job Responsibilities: * Answering and directing incoming phone calls

Casino Plumbing

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Secretary

Fairview, NJ · On-site

$42K - $50K/yr

Casino Plumbing & Heating is seeking a reliable, organized, and professional Secretary / Administrative Assistant to join our office team. The ideal candidate is dependable, personable, detail ...

Training provided

Casino Plumbing

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Secretary

Fairview, NJ · On-site

$42K - $50K/yr

Casino Plumbing & Heating is seeking a reliable, organized, and professional Secretary / Administrative Assistant to join our office team. The ideal candidate is dependable, personable, detail ...

Training provided

191 NORTH MACHINERY

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OFFICE SECRETARY / ADMINISTRATIVE ASSISTANT

Bangor, PA · On-site

$15.25 - $20.75/hr

OFFICE SECRETARY / ADMINISTRATIVE ASSISTANT We are looking for a reliable, organized, and professional Secretary / Administrative Assistant to help manage our daily office operations. JOB ...

191 NORTH MACHINERY

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OFFICE SECRETARY / ADMINISTRATIVE ASSISTANT

Bangor, PA · On-site

$15.25 - $20.75/hr

OFFICE SECRETARY / ADMINISTRATIVE ASSISTANT We are looking for a reliable, organized, and professional Secretary / Administrative Assistant to help manage our daily office operations. JOB ...

State of Florida

SECRETARY SPECIALIST

Chattahoochee, FL · On-site

$34K - $43K/yr

This is a highly responsible and professional position serving as a Secretary Specialist within the Pharmacy Services. The ideal candidate will be a collaborative team player who works seamlessly ...

Florida Jobs

SECRETARY SPECIALIST

Chattahoochee, FL · On-site

Possession of a Certified Professional Secretary Certificate. * College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for each year of the ...

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Professional Secretary information

See salary details

$24.5K

$45.9K

$63K

How much do professional secretary jobs pay per year?

As of Sep 7, 2026, the average yearly pay for professional secretary in the United States is $45,945.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,500.00 and $52,500.00 per year, depending on experience, location, and employer.

What is a professional secretary?

Professional secretaries are skilled administrative professionals who provide support to executives, managers, or departments within an organization. Their responsibilities typically include managing schedules, organizing meetings, handling correspondence, maintaining records, and performing various clerical tasks. They play a crucial role in ensuring the smooth operation of an office by maintaining organization and facilitating effective communication. Professional secretaries often possess strong organizational, communication, and computer skills.

What are the key skills and qualifications needed to thrive as a professional secretary?

To thrive as a Professional Secretary, you need excellent organizational, time management, and administrative skills, often supported by a diploma or certificate in office administration. Familiarity with office software (such as Microsoft Office Suite), scheduling tools, and document management systems is typically required. Strong interpersonal communication, discretion, and attention to detail are the soft skills that set top secretaries apart. These competencies are crucial for efficiently managing office operations, handling sensitive information, and supporting executives and teams effectively.

What are some common challenges faced by professional secretaries, and how can they be overcome?

Professional secretaries often manage multiple competing priorities, such as scheduling, handling confidential information, and supporting various team members. Staying organized and using digital tools like calendar apps and document management systems can help streamline tasks. Additionally, clear communication with supervisors and team members helps prevent misunderstandings and ensures expectations are met. Adapting to new technologies and being proactive in learning can also help secretaries remain effective in their roles.

What is the difference between Professional Secretary vs Administrative Assistant?

AspectProfessional SecretaryAdministrative Assistant
CredentialsHigh school diploma, possibly certifications in office administrationHigh school diploma, sometimes additional certifications
Work EnvironmentCorporate offices, legal firms, medical officesVarious settings including corporate, government, non-profits
Employer & Industry UsageUsed in professional, legal, medical industriesCommon across multiple industries and sectors
Job FocusHandling correspondence, scheduling, managing office tasksSupporting office operations, administrative support

The main difference between a Professional Secretary and an Administrative Assistant lies in their scope and specialization. Professional Secretaries often work in specialized environments like legal or medical offices, focusing on complex correspondence and scheduling. Administrative Assistants have a broader role supporting various office functions across industries. Both roles require similar credentials, but their specific duties and work settings distinguish them.

How do you become a professional secretary?

To become a professional secretary, individuals typically need a high school diploma or equivalent and develop skills in office administration, communication, and organization. Many employers prefer candidates with experience in office software like Microsoft Office and may require certification in administrative support or related fields.

What cities are hiring for Professional Secretary jobs?

Cities with the most Professional Secretary job openings:

What are the most commonly searched types of Secretary jobs?

The most popular types of Secretary jobs are:

What states have the most Professional Secretary jobs?

States with the most job openings for Professional Secretary jobs include:

Professional Secretary jobs near you
Infographic showing various Professional Secretary job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 20% Part Time, and 4% Contract. Highlights an 84% Physical, 1% Hybrid, and 15% Remote job distribution, with an average salary of $45,945 per year, or $22.1 per hour.

Secretary

Joseph B Kozakeicz Inc

Andalusia, PA • On-site

$15 - $25/hr

Full-time

Medical, Retirement, PTO

Posted 4 days ago

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Job description

Secretary / Office Assistant

Joseph B. Kozakeicz Inc. is looking for a dependable, organized, and professional Secretary / Office Assistant to join our team.

Job Responsibilities:

  • Answering and directing incoming phone calls
  • Scheduling and booking service appointments
  • Filing and organizing office records
  • Preparing and processing billing
  • Completing general paperwork and data entry
  • Maintaining accurate customer and service records
  • Assisting with day-to-day office operations
  • Communicating professionally with customers and technicians
  • Performing other general office duties as needed

We are looking for someone who is organized, reliable, comfortable working in a busy office environment, and able to communicate professionally with customers.

Previous office or customer service experience is preferred.