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Professional Secretary Jobs (NOW HIRING)

Amicus

Executive Secretary (AMICUS)

Bangor, ME · On-site

Professional Secretarial and Administrative Duties · The Executive Secretary attends board meetings, produces minutes, and maintains accurate corporate records. · The role involves preparing ...

Northside Hospital Inc.

Administrative Assistant

Duluth, GA

$16.50 - $22.25/hr

Successful completion of Professional Secretary's Certification course. * Demonstrated knowledge of business mathematics and business correspondence. * Demonstrated ability to prioritize, organize ...

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Northside Hospital Inc.

Administrative Assistant

Duluth, GA

$16.50 - $22.25/hr

Successful completion of Professional Secretary's Certification course. * Demonstrated knowledge of business mathematics and business correspondence. * Demonstrated ability to prioritize, organize ...

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Professional Secretary information

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$24.5K

$45.9K

$63K

How much do professional secretary jobs pay per year?

As of Aug 17, 2026, the average yearly pay for professional secretary in the United States is $45,945.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,500.00 and $52,500.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a professional secretary?

To thrive as a Professional Secretary, you need excellent organizational, time management, and administrative skills, often supported by a diploma or certificate in office administration. Familiarity with office software (such as Microsoft Office Suite), scheduling tools, and document management systems is typically required. Strong interpersonal communication, discretion, and attention to detail are the soft skills that set top secretaries apart. These competencies are crucial for efficiently managing office operations, handling sensitive information, and supporting executives and teams effectively.

What is a professional secretary?

Professional secretaries are skilled administrative professionals who provide support to executives, managers, or departments within an organization. Their responsibilities typically include managing schedules, organizing meetings, handling correspondence, maintaining records, and performing various clerical tasks. They play a crucial role in ensuring the smooth operation of an office by maintaining organization and facilitating effective communication. Professional secretaries often possess strong organizational, communication, and computer skills.

What is the difference between Professional Secretary vs Administrative Assistant?

AspectProfessional SecretaryAdministrative Assistant
CredentialsHigh school diploma, possibly certifications in office administrationHigh school diploma, sometimes additional certifications
Work EnvironmentCorporate offices, legal firms, medical officesVarious settings including corporate, government, non-profits
Employer & Industry UsageUsed in professional, legal, medical industriesCommon across multiple industries and sectors
Job FocusHandling correspondence, scheduling, managing office tasksSupporting office operations, administrative support

The main difference between a Professional Secretary and an Administrative Assistant lies in their scope and specialization. Professional Secretaries often work in specialized environments like legal or medical offices, focusing on complex correspondence and scheduling. Administrative Assistants have a broader role supporting various office functions across industries. Both roles require similar credentials, but their specific duties and work settings distinguish them.

What are some common challenges faced by professional secretaries, and how can they be overcome?

Professional secretaries often manage multiple competing priorities, such as scheduling, handling confidential information, and supporting various team members. Staying organized and using digital tools like calendar apps and document management systems can help streamline tasks. Additionally, clear communication with supervisors and team members helps prevent misunderstandings and ensures expectations are met. Adapting to new technologies and being proactive in learning can also help secretaries remain effective in their roles.

How do you become a professional secretary?

To become a professional secretary, individuals typically need a high school diploma or equivalent and develop skills in office administration, communication, and organization. Many employers prefer candidates with experience in office software like Microsoft Office and may require certification in administrative support or related fields.

What cities are hiring for Professional Secretary jobs?

Cities with the most Professional Secretary job openings:

What are the most commonly searched types of Secretary jobs?

The most popular types of Secretary jobs are:

What states have the most Professional Secretary jobs?

States with the most job openings for Professional Secretary jobs include:

Professional Secretary jobs near you
Infographic showing various Professional Secretary job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 72% Full Time, 22% Part Time, and 5% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $45,945 per year, or $22.1 per hour.

Executive Secretary 24-E-16

Illinois Attorney General (IL)

Springfield, IL • On-site

$55K - $85K/yr

Full-time

Re-posted 10 hours ago

Job description

Summary of Duties and Responsibilities The Executive Secretary performs highly responsible and confidential administrative and secretarial duties which includes receiving, screening and routing correspondence. As secretary to a Division Chief, the Executive Secretary shall conduct special projects and studies by gathering data, coordinating, monitoring and completing assigned projects. Additionally this position shall aid in the analysis and interpretation of data and prepare reports.

The Executive Secretary maintains schedules and makes travel arrangements. This position performs confidential secretarial functions for the Division Chief and/or other professional staff, which consists of typing correspondence, legal documents, contracts, plans for departmental changes, program policy or procedural recommendations. The Executive Secretary may assist support staff by directing and coordination activities, assigning and reviewing work and providing guidance, direction and monitoring completion of performance objectives.

This position shall serve as resources to other office staff and provide guidance in resolving more complex or technical problems. The Executive Secretary shall perform other duties as required. Qualifications This position requires a high school diploma or GED, plus 4 years of professional secretarial experience; or completion of 2 years of secretarial or business college, plus 3 years secretarial experience.

The position requires a thorough knowledge of English, secretarial practices and procedures and office management techniques. Knowledge of composition, grammar, spelling, punctuation and word-processing applications required. Familiarity with database applications may be required.

Attendance and the ability to maintain satisfactory working relationships with other employees and the general public are essential functions of this position. Supplemental Information This position requires in office attendance.

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